Meeting Agenda - Tentative Oops!
District 3 Councilmember Ryan Winkle was removed from serving on Thu 31 Aug 2017.
Might be a while before another "official foto" appears on the City's official website
mesaaz.gov or the official landing page for the Mesa City Council > http://mesaaz.gov/city-hall/mayor-council
CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items including and preceding “Items from citizens present.” If you are interested in speaking on such an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments.The City of Mesa is committed to making its public meetings accessible to persons with disabilities.
For special accommodations, please contact the City Manager’s Office at (480) 644-3333 or AzRelay 7-1-1 at least 48 hours in advance of the meeting.
Si necesita asistencia o traducción en español, favor de llamar al menos 48 horas antes de la reunión al 480-644-2767.
Si necesita asistencia o traducción en español, favor de llamar al menos 48 horas antes de la reunión al 480-644-2767.
CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. PLEASE NOTE: If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda.Items from Citizens Present
Citizens are provided an opportunity to address the Council on any issue under an agenda item titled "Items from Citizens Present." This item appears on the agenda of every regular Monday Council meeting and Thursday Study Session. Blue Speaker/Comment cards are available for those who wish to comment. Or, you may download a copy of the comment card [PDF] and hand it in during the meeting.
A maximum of three individual speakers is allowed at each meeting, and each speaker is allowed three minutes.
Note: Because of the Open Meeting Law, the Council cannot take action on any item brought up by a citizen at the meeting, but may refer items for further study and follow-up.
City Council
September 11, 2017City Council Meeting Agenda - Tentative
Mayor's Welcome
Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call)
Invocation by Pastor Rick Thiemke with Via Church.
Pledge of Allegiance
Awards, Recognitions and Announcements
1 Take action on all consent agenda items.
Items on the Consent Agenda
17-0966 Approval of minutes of previous meetings as written.*2
3 Take action on the following liquor license applications: 4
17-0959 East Mesa Food Market
A convenience store is requesting a new Series 10 Beer & Wine Store License for S and M Enterprise LLC, 723 East Main Street - Jared Michael Repinski, agent. The existing license held by Anar LLC will revert to the State. (District 4)
*3-a
17-0960 Bisbee Breakfast Club
A restaurant that serves breakfast and lunch is requesting a new Series 12 Restaurant License Mesa Breakfast Club LLC, 2909 South Dobson Road, Suite 21 - Trevor Allen Kyte, agent. There is no existing license at this location. (District 3)
*3-b
17-0961 Makitto Sushi
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant License for JT Food Services LLC, 1055 North Dobson Road, Suite 106 - Taek Gul Nam, agent. There is no existing license at this location. (District 1)
*3-c
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September 11, 2017City Council Meeting Agenda - Tentative
17-0962 Wedgewood Wedding & Banquet Center
A banquet center with a restaurant that serves breakfast, lunch, and dinner is requesting a new Series 12 Restaurant License Wedgewood Beverage Inc., 1742 North Lindsay Road - Andrea Dahlman Lewkowitz, gent. There is no existing license at this location. (District 1)
*3-d
4 Take action on the following contracts: 12
17-0944 Purchase of Workstation Furniture for the Police Department (Citywide)
This purchase will provide updated modular furniture and workstations for the Police Evidence section. The workstations in the Evidence section are more than 20 years old and have reached the end of their useful life. New workstations will enhance and improve organizational efficiency as well as providing a modern and professional image. Herman Miller systems furniture is the city standard for modular furniture and is used throughout the City.
The Police Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Goodmans Inc., at $31,524.74.
*4-a
- 17-0952 One-Year Renewal Contract for the Software Subscription for Electronic Patient Care Reporting (ePCR) for the Fire and Medical Department (Citywide)
The Fire and Medical Department and Purchasing recommend authorizing the renewal contract with StarWest Associates LLC, at $120,750, based on estimated requirements.
*4-b
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September 11, 2017City Council Meeting Agenda - Tentative
17-0948 One-Year Term Contract for Hexagon Computer Aided Dispatch (CAD) Licenses and Services for the Police and Mesa Fire and Medical Departments (Sole Source) (Citywide)
Under this contract, the Police and Mesa Fire and Medical Departments will be able to purchase additional CAD licenses and services as-needed.
On February 24, 2013 Council approved the purchase of a CAD System Upgrade with Intergraph Corporation. Upgrades included I/CAD, Mobile for Public Safety capability improvements, workflow efficiency and a redundancy plan for the CAD system. Additional licenses are needed to accommodate increases in system load and mobile units.
The Police and Mesa Fire and Medical Departments, and Purchasing recommend awarding the contract to the sole source vendor, Intergraph Corporation, dba Hexagon Safety and Infrastructure, at $300,000 annually.
The initial purchase ($38,464.72) for the Police Department is funded by IT Lifecycle Funds.
*4-c
- 17-0951 One-Year Renewal Contract for Uniform Garment Rental for various City Departments (Citywide)
This contract provides uniform garment rental to approximately 280 City employees from various City Departments. The services furnished by the contractor include routine laundering, pressing and repairing to provide a neat and clean appearance for City personnel.
Purchasing recommends authorizing the renewal with Unifirst Corporation, at $160,000, based on estimated requirements.
*4-d - 17-0953 Four-Month Extension for the Term Contract for Elevator/Vertical Transportation Unit Maintenance for Citywide Facilities as requested by the Parks, Recreation and Community Facilities Department (Citywide)
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the four-month extension, at $31,224.72, with ThyssenKrupp Elevator Corporation.
*4-e
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September 11, 2017City Council Meeting Agenda - Tentative
17-0955 Lifecycle Replacement Purchase of Wi-Fi Technology for the Police Department as requested by the Information Technology Department (Citywide)
This purchase will replace/upgrade Cisco hardware, software and equipment from the Police Department’s initial Wi-Fi implementation in 2008 through ITD’s Lifecycle Replacement program. It will allow for centralized management and control of Wi-Fi networking across all Police Department facilities where Wi-Fi is deployed.
The Information Technology Department, Police Department, and Purchasing recommend authorizing a purchase from the State of Arizona cooperative contract and lowest-quoted vendor, Insight Public Sector at $65,541.88; and the Maricopa County cooperative contract and lowest-quoted vendor, CDW-G at $55,097.42; for the combined total award of $120,639.30.
This purchase is funded by ITD Lifecycle Program Budget.
*4-f
- 17-0956 PC Cycle Replacement Program for Purchase of Computers, Ruggedized Laptops and Tablets for Various City Departments as requested by the Information Technology Department (Citywide)
The contract award amount reflects the IT Department’s funded and forecasted Lifecycle amounts for Cycle Replacement for FY18 and FY19, plus estimated supplemental purchases that individual departments may need outside of the cycle program.
The Information Technology Department and Purchasing recommend authorizing purchases using the State of Arizona, National IPA and US Communities cooperative contracts with Dell Marketing LP; Apple Computer, Inc.; Panasonic Solutions; and Insight Public Sector; cumulatively not to exceed $1,875,000 annually, based on estimated quantities.
*4-g
LINK > | File #: | 17-0956 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 9/11/2017 |
| Title: | PC Cycle Replacement Program for Purchase of Computers, Ruggedized Laptops and Tablets for Various City Departments as requested by the Information Technology Department (Citywide) The contract award amount reflects the IT Department’s funded and forecasted Lifecycle amounts for Cycle Replacement for FY18 and FY19, plus estimated supplemental purchases that individual departments may need outside of the cycle program. The Information Technology Department and Purchasing recommend authorizing purchases using the State of Arizona, National IPA and US Communities cooperative contracts with Dell Marketing LP; Apple Computer, Inc.; Panasonic Solutions; and Insight Public Sector; cumulatively not to exceed $1,875,000 annually, based on estimated quantities. |
| Attachments: | 1. Council Report |
17-0950 Purchase of One Replacement Asphalt Paver for the Transportation Department (Citywide)
The Transportation Department and Purchasing recommend authorizing the purchase using the City of Tucson National Intergovernmental Purchasing Alliance (IPA) cooperative contract with Empire Southwest LLC (a Mesa business), at $154,871.28. This purchase is funded by the Local Streets Sales Tax Fund.
*4-h
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September 11, 2017City Council Meeting Agenda - Tentative
- 17-0954 One-Year Renewal Contract for Emergency Response, Non- Emergency Response and Household Hazardous Waste Event Support for the Environmental Management and Sustainability Department (Citywide)
This contract provides services for emergency response, non-emergency response and on-site technical support. The Environmental Management and Sustainability Department is currently completing the design of a permanent City household hazardous waste (HHW) collection facility.
Construction is anticipated to begin in the fall of 2017 and will be completed by fall of 2018.
Once the facility is constructed, it will significantly reduce the need for the HHW contractor support portion of this contract. A one-year renewal will allow the City to continue operating the HHW events until the permanent facility is constructed.
The Environmental Management and Sustainability Department and Purchasing recommend authorizing the renewal with Kary Environmental Services, Inc. (a Mesa business); Environmental Response, Inc.; and Clean Harbors Environmental Services, Inc.; cumulatively not to exceed $580,000 annually, based on estimated requirements.
*4-i
- 17-0913 Dollar-Limit Increase to the Term Contract for C-Cure Security Access System Upgrades as Requested by the Police and Water Resources Departments (Citywide)
The increase will allow the Police Department - Information Technology (PDIT) to utilize the labor services included in the current agreement to make repairs to C-Cure hardware. This is temporary to supplement work being done by PDIT, which experienced temporary reductions in staffing. The increase requested will also allow for the increased usage of C-Cure Citywide.
Water Resources has requested an increase for C-Cure upgrades needed in their lobby at the Charles K. Luster building.
The Police and Water Resources Departments and Purchasing recommend authorizing the dollar-limit increase of $110,000, increasing the annual contract amount from $85,000 to $195,000 for the third-year of the three-year term.
*4-j
Page 6 City of Mesa Printed on 8/31/2017
September 11, 2017City Council Meeting Agenda - Tentative
- 17-0923 Purchase of Workflow Software, Support and Training for the SCADA (Supervisory Control and Data Acquisition) System and the CMMS (Computerized Maintenance Management System) as requested by the Water Resources Department (Sole Source) (Citywide)
This purchase provides the software along with training for key personnel who will be administering the software. Mesa currently uses the Proficy Software Suite to run the SCADA system for monitoring and controlling the water, wastewater, gas and electric utilities. This software allows SCADA to tie directly into CMMS Cityworks, the City's maintenance management system, and will allow work orders to be triggered in CMMS based on events or alarms in SCADA.
The Water Resources Department and Purchasing recommend authorizing the purchase with the sole source vendors, GE Intelligent Platforms Inc., for software, at $29,956.49, and Technical Marketing Mfg., Inc., for training, at $9,500, for a total of $39,456.49.
*4-k
- 17-0937 Three-Year Term Contract for Major Repair Services for Caterpillar Generators for the Water Resources Department (Citywide)
A significant number of generators in water and wastewater facilities to provide standby power and/or peak shaving are Caterpillar generators. This contract will provide a source for major repairs that fall outside the scope of the City's contract for routine maintenance and minor repairs.
Water Resources and Purchasing recommend awarding the contract using the City of Tucson National IPA cooperative contract with Empire Southwest LLC, dba Empire Power Solutions (a Mesa business), at $200,000 annually, based on estimated requirements.
*4-l
5 Take action on the following resolutions:
- 17-0926 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with Maricopa County and the City of Phoenix for reallocation of grant funds from the Edward Byrne Memorial Justice Assistance Grant (JAG) program to resolve disparity between the County and the Cities as recipients of said funds, under which the City of will now receive $127,000 to be used on or before September 30, 2020.
Page 7 City of Mesa Printed on 8/31/2017
September 11, 2017City Council Meeting Agenda - Tentative
17-0925 Approving and authorizing the City Manager to enter into an Award Agreement with the Arizona Attorney General’s Office to accept $62,200 in grant funds from the FY 2018 Victims’ Rights Program, which will be used for salaries and employee benefits of two Victim Notification Clerks at the Police Department’s Mesa Family Advocacy Center. (Citywide)
*5-b
17-0928 Approving and authorizing the City Manager to enter into a three-year Intergovernmental Agreement with the Mesa Unified School District #4 to accept up to $1,432,424 annually for salary and benefits for Mesa Police School Resource Officers working under the Department of Education’s School Safety Program. (Citywide)
*5-c
- 17-0936 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Department of Transportation (ADOT) concerning the construction, abandonment and acceptance of right-of-way of Val Vista Drive and roadway improvements from Inverness Avenue to U.S.60. (District 2)
This Agreement allows for the reimbursement of the City’s design costs for improvements in ADOT Right-of-Way, construction costs in the existing ADOT Right-of-Way and other associated capital improvement costs up to the amount of $539,675.92. In the event ADOT is unable to complete construction inspection of the area in the ADOT right-of-way, the City will provide inspection and this amount will increase by $10,333.04, for a total amount of $550,008.96. This project is funded by 2013 authorized Street bonds and MAG Arterial Life Cycle Program funding for the areas outside of the current ADOT right-of-way.
*5-d
- 17-0941 Approving and authorizing the City Manager to enter into a Development Agreement with Loop 202 & Elliot Road, LLC, relating to property located on the northwest corner of Elliot Road and Arizona State Route 202 for the purpose of “opting-in” to the Elliot Road Technology Corridor zoning overlay. (District 6)
*5-e
17-0933 Extinguishing a 20-foot Public Utilities Easement located at 4425 South Mountain Road (District 6)
The owner has requested the City extinguish a 20-foot Public Utilities Easement to accommodate the future development of the vacant commercial property within the Bella Via Village Shops, a neighborhood retail center.
*5-f
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September 11, 2017City Council Meeting Agenda - Tentative
- 17-0940 Extinguishing portions of Public Utility and Facility Easements, Sight Visibility Easements, and a Stop Sign Distance Easement located on Lots 180-182, Tract “VV” and Tract “OO” and vacating a portion South Flux Lane right-of-way at Eastmark Development Unit 3/4, Parcels 3/4-1 through 3/4-3 (District 6)
The property owner has requested the City extinguish easements as well as vacate a portion of South Flux Lane right-of-way to accommodate a redesign of a portion of the subdivision plat.
*5-g
- 17-0935 Extinguishing two Public Utilities and Facilities Easements and a 20-foot Public Utilities Easement located at 3110 North Greenfield Road (District 5)
The owner has requested the City extinguish two Public Utilities and Facilities Easements and a 20-foot Public Utilities Easement to accommodate the development a proposed Falcon Field Business Center.
*5-h
- 17-0942 Extinguishing Public Utility Easements, Drainage Easements, and a Temporary Drainage Easement on Lot 5, and portions of Lots 6 and 7 of the Final Plat for Mesa Shores Shopping Center, Unit II, located at 1930 South 24th Street (District 2)
The owner has requested the City extinguish multiple public utility easements, drainage easements, and a temporary drainage easement to accommodate a 325-unit class “A” apartment development.
*5-i
17-0943 Vacating a 30-foot strip of right-of-way of East Banner Gateway Drive located at 4710 East Baseline Road. (District 2)
The property owner has requested that the City vacate an unused 30-foot strip of right-of-way for East Banner Gateway Drive. East Banner Gateway Drive alignment has shifted to the North; therefore this 30-foot strip of right-of-way is no longer needed.
*5-j
17-1002 Approving and authorizing the City Manager to enter into the First Amendment to the existing Development Agreement with NKS Group III Limited Partnership for the property located on the northeast corner of Elliot Road and Hawes Road for the purpose of encouraging future development of the property. (District 6)
*5-k
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September 11, 2017City Council Meeting Agenda - Tentative
17-0958 Approving and authorizing the City Manager to enter into an amendment to, and future amendments to, the Purchase Agreement and the Master Lease Agreement with Pinal Land Holdings, LLC, for property located in Pinal County currently owned by the City of Mesa.
The amendment allows for the phased takedown of the remaining City-owned property, subject to certain conditions, and provides for the disbursement of and credit for certain funds paid for the granting of a power distribution easement on the property. (Pinal County)
*5-l
6 Take action on the following resolutions relating to the Hawes Road Improvement Project:
17-0921 Setting October 16, 2017 as the public hearing on the assessments for property located on Hawes Road, beginning at Guadalupe Road and ending approximately 900 feet south of Baseline Road, ("The Hawes Road Improvements") (District 6) *6-a
17-0922 Approving the Assessment Diagram Map for the Hawes Road Improvements Project on Hawes Road, between Guadalupe Road and approximately 900 feet south of Baseline Road. The improvements included asphalt pavement, curb and gutter, sidewalk, landscaping, and pavement markings. (District 6) *6-b
7 Introduction of the following ordinances and setting September 18, 2017 as the date of the public hearing on these ordinances:
- 17-0927 A17-002 (District 6)
Annexing property located along the 9200 through 10800 blocks of East Elliot Road. The property includes the current and future Elliot Road right-of-way between Ellsworth Road and Signal Butte Road (30.2± acres). Initiated by the City of Mesa. *7-a
- 17-0929 Z17-034 (District 6)
The 6000 through 6300 blocks of South Power Road. Located south of Williams Field Road between the northbound and southbound lanes of Power Road
(11 ± acres). Rezone from AG to RM-4-BIZ, LC-BIZ with a Council Use Permit to allow for residential uses in a commercial district; and Site Plan Review.
This request will allow the development of a multi-residential development with commercial and retail services.
Lance Baker, AIA, Synectic Design, applicant;
Power One, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote:6-0)
*7-b
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September 11, 2017City Council Meeting Agenda - Tentative
- 17-0930 Z17-036 (District 2)
The 2900 through 3000 blocks of East Southern Avenue (north side) and the 1000 through 1200 blocks of South Los Alamos Road (west side). Located east of Lindsay Road on the north side of Southern Avenue
(27± acres).
Rezone from AG to RSL-4.5-PAD; and Site Plan Review.
This request will allow the development of a single-residence subdivision.
Sean B. Lake, Pew and Lake, applicant;
Allred Family Ltd, Partnership, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote:6-0)
*7-c
- 17-0931 Z17-038 (District 2)
The 4700 through 4800 block of East Baseline Road (north side). Located east of Greenfield Road on the north side of Baseline Road
(21.8± acres).
Rezone from AG, LI, and PEP-PAD to RM-3-PAD; and Site Plan Review.
This request will allow the development of a multi-residential development.
Stephen C. Earl, Earl, Curley & Lagarde, applicant;
R.O.I. Properties, LLC; Baseline 2005, LLC;
Crisko Baseline, LLC;
Dale and Janice Gray Trust, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 5-1)
*7-d
8 Take action on the following subdivision plats:
17-0945 “Jacinto Place” (District 3)
The 2200 through 2300 blocks of East Jacinto Avenue (south side). Located north of Baseline Road and east of Gilbert Road
(5.37 ± acres).
Nextgen Apartments-Gilbert/Baseline, LLC., developer;
David Bohn, P.E, Westwood Professional Services, Inc., engineer. *8-a
17-0946 “Eastmark Development Unit 6-Infrastructure for Parcels 4-6 AND 9-23” (District 6)
The 3900-4700 blocks of South Eastmark Parkway, the 9900-10200 blocks of East Point Twenty-Two Boulevard, and the 4000-4400 blocks of South Everton Terrace. Located north and east of Ray and Ellsworth Roads.
15 PCD landscape tracts (26.03± acres).
DMB Mesa Proving Grounds, LLC, owner;
Kenneth P. Converse, Hoskin Ryan Consultants, Inc., surveyor. *8-b
17-0947 “Eastmark Development Unit 6 South Parcels 6-10 to 6-15” (District 6)
The 9900-10200 blocks of East Point Twenty-Two Boulevard (north side), and the 4400-4700 blocks of South Eastmark Parkway (east side). Located north and east of Ray and Ellsworth Roads.
332 PCD single residence lots (83.97± acres).
DMB Mesa Proving Grounds, LLC, owner; Kenneth P. Converse, Hoskin Ryan Consultants, Inc., surveyor. *8-c
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September 11, 2017City Council Meeting Agenda - Tentative
9 Items not on the Consent Agenda
Conduct a public hearing on approval and adoption of the Mesa Southwest Redevelopment Area Plan.
- 17-0939 Conduct a public hearing on approval and adoption of the Mesa Southwest Redevelopment Area Plan. 9-a
17-0938 A resolution approving and adopting the Mesa Southwest Redevelopment Area Plan. (Districts 3 and 4) (2/3 vote required) 9-b
10 Items from citizens present.
(Maximum of three speakergs for three minutes per speaker).
11 Adjournment
________________________________________________________________________________COUNCIL REPORT FOR ITEM *4-g
194 KB 3 PAGES
City Council Report
Date: September 11, 2017
To: City Council
Through: Mike Kennington, Chief Financial Officer
From: Edward Quedens, MPA, C.P.M., CPPO, Business Services Director
Matt Bauer, MBA, CPPO, CPPB, CPSM, Procurement Administrator
Subject: Two-Year Term Contract for the PC Cycle Replacement Program Purchases of Computers, Ruggedized Laptops and Tablets for Various City Departments as requested by the Information Technology Department (Citywide)
Purpose and Recommendation
Council is requested to approve the purchase of Computers, Ruggedized Laptops & Tablets for the next two years, as recommended.
The Information Technology Department and Purchasing recommend authorizing purchases using the State of Arizona, National IPA and US Communities cooperative contracts with Dell Marketing LP; Apple Computer, Inc.; Panasonic Solutions; and Insight Public Sector; cumulatively not to exceed $1,875,000 annually, based on estimated quantities.
Background / Discussion
The PC Cycle Replacement Program has proven itself to be an efficient, effective approach to keeping the appropriate technology on City employees’ desktops. With changing technologies and work processes, however, our need for flexibility in the planning, purchasing and provisioning of end user computing devices has increased. For example, instead of a laptop, a tablet might be a more efficient tool in accomplishing work goals or a fully ruggedized laptop might be suitably replaced by a less expensive semi-ruggedized unit. This two-year contract method for procurement with multiple vendors provides that flexibility.
The contract award amount reflects the ITD’s funded and forecasted Lifecycle amounts for Cycle Replacement for each fiscal year plus estimated supplemental purchases that individual departments may request throughout these two years outside of the Cycle program. Approval of this request assures that the ITD can continue to provide appropriate technology to employees and helps to prepare the City for the deployment of Windows 10. Because of changing technologies and work processes, having the flexibility to provide different types of devices supplied by the different manufacturers is advantageous.
2
IT staff evaluated quotes from the largest PC vendors across a range of hardware options and found that pricing combined with maintenance considerations, the above recommended vendors give the City the best overall value. IT recommends utilizing these cooperative contracts for the remainder of their contract terms. Should the contracted entities opt to renew the contract, the City will at that time determine if it is in the City’s best interest to renew as well. IT is aware that contracts with Apple and Panasonic expire in 2018 and Dell expires in 2020.
Using these cooperative contracts is beneficial for the City. All three cooperative contracts were competitively bid nationally and provide favorable volume pricing.
Alternatives
Council may choose not to authorize the purchase and new responses will be solicited.
Fiscal Impact
Funding for PC Cycle Replacement Program Purchases is available in the Information Technology Department FY 2017/18 budget. Purchase estimates for FY 2018/19 are based on historical budget allocations for Cycle Replacement.
Supplemental purchases are funded by the requesting Department’s budget.
Coordinated With Information Technology and Purchasing
PURCHASING INFORMATION
Action: Initial Award Contracting Agency and Number: State of Arizona Contract No.: ADSPO16-098163 (Dell) State contract end date: 3/31/2020
State of Arizona Contract No.: ADSPO16-098839 (Apple) State contract end date 3/31/2018 – Renewal options up to 24-months subject to their renewal action.
National IPA Contract No.: 120471 (Panasonic) National IPA contract end date 1/31/2018.
National IPA has told us they intend to renew.
US Communities Contract No.: 4400006644 (Insight-mounting hardware and services) US Communities contract end date 4/30/2019 – 4 One-Year renewal options subject to their renewal action.
Mesa Contract Number: 2018026
Intent: Staff will award the initial term of one year and administratively renew for one-year subject to the lead agency renewing its contract, for up to a two-year total.
Any further renewals would be subject to Council consideration.
3
AWARD RECOMMENDATION
Dell Marketing – Round Rock, TX Apple Computer, Inc. – Austin, TX Panasonic Solutions* – Newark, NJ Insight Public Sector – Tempe, AZ
Description
FY 2017/18 Estimated Purchases per Specifications and Pricing for Dell, Panasonic and Apple for Computer Hardware and Services at $1,600,000.00
FY 2017/18 Estimated Supplemental Purchases per Specifications and Pricing for Dell, Panasonic and Apple for Computer Hardware and Services at $275,000.00
FY 2017/18 Total: $1,875,000.00
FY 2018/19 Estimated Purchases per Specifications and Pricing for Dell, Panasonic and Apple for Computer Hardware and Services at $1,600,000.00
FY 2018/19 Estimated Supplemental Purchases per Specifications and Pricing for Dell, Panasonic and Apple for Computer Hardware and Services at $275,000.00
FY 2018/19 Total: $1,875,000.00
* The National IPA contract was awarded to Panasonic Solutions. The Panasonic cooperative agreement is serviced and supported by designated Panasonic authorized resellers identified on the National IPA website.
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