These are the only public City Council meetings for this week.
The last City Council public meetings are on December 12th.
So (like they say) Plan accordingly, and either choose to do nothing at all, or get informed and involved in what your elected city government is doing.
Otherwise don't complain. It does take time and effort to find out what's on these agendas.
Many of you DON'T EVEN KNOW WHO IS YOUR DISTRICT REPRESENTATIVE on the City Council. How can you let councilmembers represent your interests - give them a call or meet them in-person... it's their job to serve the public interests. You pay them to do that.
_________________________________________________________________________
JUST ONE TAKE-AWAY:
a Statement by Hizzoner John Giles
“We’re all one connected sub-metropolis.”
_______________________________________________________________________
Final Agenda Printed on 11/27/2019
Roll Call (City Council members participate in person or by telephone conference call.)
1 Review and discuss items on the agenda for the December 2, 2019 regular Council meeting.
2 Presentations/Action Items:
> 19-1300 Hear a presentation and discuss the work of PHX East Valley Partnership in the City of Mesa. 2-a
This presentation is 11 Pages [Power Point Slides}
SPECIAL PROJECTS.
- Superstition Vistas
- Community Health Forum
- East Valley Education Think Tank
- Gateway/ASU Polytechnic Campus Initiative
#PHXEastValley 6
SIGNATURE EVENTS.
- Governor’s Breakfast
- Statespersons’ Luncheon
- Annual Meeting
- PHX East Valley Thought Leader Forum
#PHXEastValley 7
STORYTELLING
WHO WE ARE.
#PHXEastValley 8
Augment ED efforts by PHX East Valley cities and towns
Bring together leaders to collectively lift up the region
Put the region on a bigger local and national stage
“We’re all one connected sub-metropolis.” - Mesa Mayor John Giles
"We’re talking about collaborating, not competing.” - Chandler Mayor Kevin Hartke
Our ‘What We Do, We Do Together’ approach is a powerful competitive advantage.”
- Gilbert Mayor Jenn Daniels
“We are a strong East Valley Partnership.” - AJ Mayor Jeff Seedy
“When our neighboring cities are successful, Tempe is successful.” - Tempe Mayor Mark Mitchell
________________________________________________________________________
| File #: | 19-1300 |
| Type: | Presentation | Status: | Agenda Ready |
| In control: | City Council Study Session |
| On agenda: | 12/2/2019 |
| Title: | Hear a presentation and discuss the work of PHX East Valley Partnership in the City of Mesa. |
| Attachments: | 1. Presentation |
________________________________________________________________________
> 19-1301 Hear a presentation from the Human Relations Advisory Board on 2017-19 Strategic Plan accomplishments. 2-b
________________________________________________________________________
4 Acknowledge receipt of minutes of various boards and committees.
> 19-1298 Judicial Advisory Board meetings held on August 7 and September 18, 2019.4-a
> 19-1331 Library Advisory Board meeting held on September 17, 2019. 4-b
5 Current events summary including meetings and conferences attended.
6 Scheduling of meetings.
7 Convene an Executive Session.
ES-010-19 Discussion or consultation for legal advice with the City Attorney.
(A.R.S. §38-431.03A (3))
Discussion or consultation with the City Attorney in order to consider the City’s position and instruct the City Attorney regarding the City’s position regarding pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4))
1. Rost v. City of Mesa, et al., Case No. CV2019-050636
7-a
8 Adjournment.¹
¹ Prior to adjournment, at this Council meeting, the City Council may vote to go into executive session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3); this notice is given pursuant to A.R.S. §38-431.02 to the members of the City Council and the public
_______________________________________________________________________
NOTE: CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda.
Mayor's Welcome
Roll Call (City Council members participate in person or by telephone conference call.)
Invocation - Moment of silence.
Pledge of Allegiance
Awards, Recognitions and Announcements
________________________________________________________________________
EXTRACTS Item 8-d
| File #: | 19-1244 |
| Type: | Ordinance | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 11/18/2019 |
| Title: | Amending the Mesa City Code, Title 1, Chapter 19, Section 3, and adding Sections 4 and 5, regarding service of process, settlement authority, and policies for the demands, claims, and lawsuits involving the City. The changes include City Attorney policies for the Public Property and Liability Trust Fund, and audit provisions for the Trust Fund. (Citywide) |
| Attachments: | 1. Council Report, 2. Ordinance |
_________________________________________________________________________________
EXTRACTS Item 8-e
| File #: | 19-1245 |
| Type: | Ordinance | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 11/18/2019 |
| Title: | Amending the Mesa City Code, Title 1, Chapter 17, Section 1 to include minor text amendments and to add the authority to correct scrivener's errors by authorizing the City Clerk to correct errors in Council-adopted resolutions, ordinances and exhibits resulting from a minor mistake or inadvertence that does not alter the sense, meaning or effect of the document. (Citywide) |
| Attachments: | 1. Council Report, 2. Ordinanc |
________________________________________________________________________
EXTRACTS Item 7-d
| File #: | 19-1285 |
| Type: | Ordinance | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/2/2019 |
| Title: | Repealing and replacing Chapter 7 of Title 9 of the Mesa City Code, pertaining to Community Antenna Television Systems to comply with recent changes to state law. The changes correlate to the state’s uniform licensing requirements and regulation of video services; establish standards in the areas of indemnification, right-of-way management, undergrounding of facilities; and codify the City’s existing 5% franchise fee. (Citywide) |
| Attachments: | 1. Council Report, 2. Ordinance |
1 Take action on all consent agenda items.
Items on the Consent Agenda
> 19-1295 Approval of minutes of previous meetings as written.*2
3 Take action on the following contracts:
> 19-1277
Purchase of Microsoft Licensing to Upgrade Mesa Police Department Servers as requested by the Information Technology Department (Citywide)
The department is replacing their core computing systems as part of an effort to migrate storage and computing resources from the main Police campus to the data center. These additional cores require the purchase of additional Windows Server licenses in order to maintain compliance with the Microsoft license agreement. This purchase will put the department’s new virtualization environment onto current, fully supported operating-system versions, with support life-cycles appropriate for the new server hardware.
The Information Technology Department (ITD), Mesa Police Department, and Purchasing recommend authorizing the purchase using the State of Arizona contract with CDW-G, at $53,386.73, based on estimated requirements.
*3-a
Page 2 City of Mesa Printed on 11/27/2019
December 2, 2019City Council Meeting Agenda - Final
> 19-1269 Three-Year Term Contract with Two Years of Renewal Options for ID Badging Supplies for the Police Department (Citywide)
The Badging Office is responsible for printing identification badges for all City employees, temporary employees, volunteers and contractors. City policy requires that anyone functioning on behalf of the City of Mesa must have an official photo ID displayed while on City property.
An evaluation committee recommends awarding the contract to the highest-scored proposal from Rockwest Technology Group, Inc., dba Multicard, at $61,600 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*3-b
> 19-1268
Purchase of 50 Twelve-Lead Heart Monitors/Defibrillators (Replacements) for the Mesa Fire and Medical Department (Citywide)
The Zoll cardiac monitors that are currently on the Fire and Medical Department’s trucks have reached the scheduled life cycle replacement and will be traded-in for new monitors.
The Mesa Fire and Medical Department and Purchasing recommend authorizing the purchase using the City of Tucson cooperative contract with Zoll Medical Corporation, at $2,000,000. This purchase is funded by the Capital General Fund.
*3-c
> 19-1274
Ratification of the Emergency Purchase for Repair Service to a Platform Bucket for the Mesa Fire and Medical Department (Sole Source) (Citywide)
This emergency purchase provided for the repair of the platform bucket on a fire truck and recertification of the aerial device after the factory repairs were completed. This truck is responsible for ladder and extrication functions on the west side of Mesa including Tempe, Chandler, and Gilbert. The damage to the bucket resulted from pulling out of the fire station and coming into contact with the building, upon exiting the bay.
The Mesa Fire and Medical Department and Purchasing recommend ratifying the purchase from the sole source vendor, Hughes Fire Equipment, Inc., at $55,703.59. This purchase is funded by the Capital General Fund.
*3-d
Page 3 City of Mesa Printed on 11/27/2019
December 2, 2019City Council Meeting Agenda - Final
> 19-1281
Dollar-Limit Increase to the Term Contract for Special Events Management Services for the Public Information and Communications Office (Citywide)
The dollar-limit increase is to add event management services for the 2020 Falcon Field Open House scheduled for March 28, 2020.
Entertainment Solutions of Arizona will assist the City and Falcon Field Airport in planning, coordination, and execution of the event.
The Public Information and Communications Office and Purchasing recommend increasing the dollar-limit with Entertainment Solutions of Arizona, Inc., by $32,000, from $132,250 to $164,250, for Year 5 of the term contract.
*3-e
> 19-1280
One-Year Renewal to the Term Contract for Moving Services for Citywide Departments as requested by the Business Services Department (Citywide)
This contract provides moving services including moving of office furniture, modular furniture, supplies and equipment, computer equipment, vertical and lateral files, cabinets, boxes, files, books, pictures, and laboratory equipment, within a building, or from one building to another, or different locations within the City including pickup, delivery, placement, and removal of moving debris.
The Business Services Department and Purchasing recommend authorizing the renewal with Beltmann Relocation Group, at $40,000 annually, based on estimated usage.
*3-f
> 19-1267
Purchase of One Light-Duty Pickup Truck (Replacement) for the Business Services Department as requested by the Fleet Services Department (Citywide)
The vehicle that is being replaced has met established criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing vehicle replacement program.
The Business Services Department and Purchasing recommend authorizing the purchase from the existing contract with PFVT Motors, LLC, dba Peoria Ford, at $39,042.06.
This purchase is funded by the Vehicle Replacement Fund.
*3-g
Page 4 City of Mesa Printed on 11/27/2019
December 2, 2019City Council Meeting Agenda - Final
> 19-1272
One-Year Renewal with a One-Year Renewal Option to the Term Contract for Citywide Telephone System Maintenance for the Information Technology Department (Citywide)
This contract provides annual hardware and software maintenance for the Citywide telephone system, including hardware repair and replacements, minor software updates, and upgrades related to bug fixes and overall technical support.
The Information Technology Department and Purchasing recommend authorizing the renewal with Atos IT Solutions and Services, Inc., at $200,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*3-h
> 19-1276
Dollar-Limit Increase to the Term Contract for Landscape Maintenance Services for Parks, Retention Basins and Sports Fields (Zone 1) for the Parks, Recreation and Community Facilities Department (Citywide)
This contract provides landscape maintenance services for sports fields, parkways, medians, parks, retention basins or grounds adjacent to City facilities. Tasks performed include cleaning, irrigation, sprinkler system maintenance, trimming, mowing, weed control, fertilization, etc.
The increase is needed to add landscaping maintenance services for additional acreage at Basins 114, 115, and 116 in Zone 1
the Elliot Road Technology Corridor, the area between Power Road and Meridian Road.
The Parks, Recreation and Community Facilities Department and Purchasing recommend increasing the dollar-limit with Mariposa Landscape Arizona, Inc., by
$28,367.47, for Zone 1, from $1,435,319.57 to $1,463,687.04 annually, based on estimated usage.
*3-i
> 19-1278
Six-Month Renewal to the Term Contract for Locks, Door Hardware, and Other Parts as requested by the Parks, Recreation and Community Facilities Department (Citywide)
This contract provides locks, door hardware, and other parts to be used when performing repairs or replacements in City facilities.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the renewal using the State of Arizona cooperative contract with Intermountain Lock and Security, at $50,000, based on estimated usage.
*3-j
Page 5 City of Mesa Printed on 11/27/2019
December 2, 2019City Council Meeting Agenda - Final
> 19-1275
One-Year Renewal with a One-Year Renewal Option to the Term Contract for Engineered Wood Fiber for the Parks, Recreation and Community Facilities Department (Citywide)
This contract provides the engineered virgin wood fiber that is used to refurbish the safety surface under and around playground equipment at various playgrounds throughout the City.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the renewal with Reidhead Forest Management, at $43,134 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index.
*3-k
> 19-1282
Dollar-Limit Increase to the Term Contract for Sprinkler and Irrigation Supplies for the Materials and Supply Warehouse (for the Parks, Recreation and Community Facilities Department) (Citywide)
This contract provides sprinkler and irrigation supplies that are required for the repair, modification, and installation of irrigation systems located in landscaped areas owned or maintained by the City. The increase is to cover the cost of supplies needed to update outdated irrigation systems at City facilities.
The Business Services and Parks, Recreation and Community Facilities Departments, and Purchasing recommend increasing the dollar-limit with
Sprinkler World of Arizona, Inc. (a Mesa business); and
Ewing Irrigation Products Inc.
by $20,000, from $425,000 to $445,000, for Year 5 of the term contract.
*3-l
> 19-1266
Purchase of a Compact Wheel Loader (Addition) for the Transportation Department as requested by the Fleet Services Department (Citywide)
This new compact wheel loader will be utilized to support the citywide debris clean-up program created as a result of a Council initiative. The loader will allow a two-person crew to pick up debris in a safe and efficient manner and deposit material into the back of a rear-load refuse truck.
The Fleet Services and Transportation Departments, and Purchasing recommend authorizing the purchase using the Omnia Partners (formerly National IPA/City of Tucson) cooperative contract with Empire Southwest, LLC (a Mesa business), at $75,742.66. This purchase is funded by the Local Streets Fund.
*3-m
Page 6 City of Mesa Printed on 11/27/2019
December 2, 2019City Council Meeting Agenda - Final
> 19-1284
One-Year Renewal with a One-Year Renewal Option to the Term Contract for Wood Poles for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
The Energy Resources Department uses wood poles to support overhead electric power lines and associated equipment, such as transformers and capacitor banks.
The Business Services and Energy Resources Departments and Purchasing recommend authorizing the renewal with
McFarland Cascade Holdings, Inc.; and
Border States Electric;
at $58,100 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index.
*3-n
> 19-1304
Dollar-Limit Increase to the Term Contract (Years 2 and 3) for Transportation Landscape Maintenance and Refurbishment Services as requested by the Transportation Department (Citywide)
This contract is used for both routine landscape maintenance as well as for the lifecycle landscape refurbishment program.
The FY19/20 budget included a one-time adjustment of $250,000 for routine maintenance, as well as $500,000 for Citywide landscape refurbishment under the Capital Improvement Lifecycle program that was not able to be accounted for at the time of the initial award.
The additional spending capacity for Years 2 and 3 is needed to accommodate both programs.
The Transportation Department and Purchasing recommend increasing the dollar-limit with BrightView Landscape Services, Inc., a subsidiary of BrightView Landscapes, LLC, by $280,000, from $2,882,136 to $3,162,136 annually, based on estimated usage.
*3-o
> 19-1279
Three-Year Term Contract with Two Years of Renewal Options for Pavement Marking Materials and Traffic Paint for the Transportation Department (Citywide)
Pavement marking materials and traffic paint are used throughout the City as lane lines, crosswalks, stop bars, legends and symbol markings. Traffic Operations maintains these markings throughout the City on roadways, bike lanes, intersections, and parking lots.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidders:
Ennis-Flint, Inc.; and
International Coatings Co. Inc.;
at $433,700 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. This purchase is funded by the Local Streets Fund.
*3-p
Page 7 City of Mesa Printed on 11/27/2019
December 2, 2019City Council Meeting Agenda - Final
> 19-1273
Three-Year Term Contract with Two Years of Renewal Options for Crack Seal Services, Materials and Rental Equipment for the Transportation Department (Citywide)
The contractor will provide full-surface crack sealing services on five classifications of streets consisting of arterial, collector and residential streets; signalized intersections; and parking lots.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidders:
Regional Pavement Maintenance of Arizona, Inc.;
Morgan Pavement Maintenance;
Crafco, Inc.;
Superior Supply, Inc.; and
Maxwell Products, Inc.;
at $385,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
This purchase is funded by the Highway User Revenue Fund.
*3-q
4 Take action on the following resolutions relating to Shared Active Transportation Vehicles:
> 19-0993
Establishing Terms and Conditions for the operation of Shared Active Transportation Vehicles in the City of Mesa. (Citywide) *4-a
> 19-0995
Modifying Fees and Charges to the Transportation Department relating to Shared Active Transportation Vehicles. (Citywide) *4-b
5 Take action on the following resolution:
19-1252 Adopting Quality Development Design Guidelines for residential, commercial, and industrial developments. (Citywide)
Staff Recommendation: Approval
P&Z Board Recommendation: Approval (5-0)
*5-a
| File #: | 19-1252 |
| Type: | Resolution | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/2/2019 |
| Title: | Adopting Quality Development Design Guidelines for residential, commercial, and industrial developments. (Citywide) Staff Recommendation: Approval P&Z Board Recommendation: Approval (5-0) |
6 Take action on the following resolution and introduction of the following ordinance, and setting December 9, 2019 as the public hearing on the ordinance:
19-1261 A resolution declaring the document filed with the City Clerk entitled “2019 - Chapters 5, 6 and 7 of the Zoning Ordinance” and identified for codification as Chapters 5, 6, and 7 of Title 11, the Zoning Ordinance of the Mesa City Code, to be a public record and providing for the availability of the document for public use and inspection. (Citywide) *6-a
> 19-1263
An ordinance repealing in its entirety the existing Chapter 5: Residential Districts, Chapter 6: Commercial and Mixed Use Districts, and Chapter 7: Employment Districts, of Title 11 of the Mesa City Code, and adopting by reference the public record known as “2019 - Chapters 5, 6 and 7 of the Zoning Ordinance”, and identified for codification as Chapters 5 - 7 of Title 11, the Zoning Ordinance of the Mesa City Code. (Citywide)
*6-b
7 Introduction of the following ordinances and setting December 9, 2019 as the date of the public hearing on these ordinances:
19-1262 Amending Chapters 3, 4, 8, 22, 30, 31, 33, 69, 86, and 87 of Title 11, the Zoning Ordinance of the Mesa City Code by adding design standards; landscaping requirements for open space; adding definitions; making minor technical changes with regard to section references in the Chapters; and adding requirements removed from Chapters 5, 6, and 7, such as corral fencing and landscape yard requirements. (Citywide)
Staff Recommendation: Approval P&Z Board Recommendation: Approval (5-0)
*7-a
> 19-1253 ZON19-00514 (District 1)
Within the 2500 block of North Harris Drive (east side). Located west of Gilbert Road and north of McKellips Road (9.3± acres).
Rezone from AG to RS-15-PAD; and Site Plan Review.
This request will allow for the development of a single-residence subdivision.
- Rob Stephan, Excolo Development, applicant;
- PBL, LLC and ALO Investments, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0)*7-b
>19-1256
Amending Title 6, Chapter 11, Sections 1 through 8, 10 through 14, and 21 through 23 of the Mesa City Code relating to smoking regulations and healthier smokefree environments by adding vaping.
The amendment adds the prohibition of vaping and the use of vaping products in public facilities, public places, and certain places of employment. (Citywide)
*7-c
> 19-1285
Repealing and replacing Chapter 7 of Title 9 of the Mesa City Code, pertaining to Community Antenna Television Systems to comply with recent changes to state law.
The changes correlate to the state’s uniform licensing requirements and regulation of video services; establish standards in the areas of indemnification, right-of-way management, undergrounding of facilities; and codify the City’s existing 5% franchise fee. (Citywide)
*7-d
> 19-1260
Amending Title 1, Chapter 33, Section 1 of the Mesa City Code relating to election dates for candidates for the offices of Mayor and Councilmember. The amendment modifies the primary election dates to be in line with recent changes to state law. (Citywide)
*7-e
8 Discuss, receive public comment, and take action on the following ordinances:
19-1151 Amending Section 10-4-5 of the Mesa City Code to establish a speed limit of 35 mph on Channing from Baseline Road to a point 350 feet north of Baseline Road, as recommended by the Transportation Advisory Board. (District 6) *8-a
19-1215 Amending the Mesa City Code, Title 8, Chapter 3, Article III Sections 28 through 32, and Article IV Section 35, pertaining to recycling. The changes include renaming Article III to "Recycling Program", adding a definition of prohibited recycle barrel waste, and replacing Sections 29, 30, and 35 to update the list of acceptable recyclable materials and to amend the consequences for noncompliance with recycling program requirements. (Citywide) *8-b
19-1210 Amending the Mesa City Code, Title 4, Chapter 4, Section 1; Title 9, Chapter 6, Sections 1, 4, and 5; and Title 9, Chapter 8, Section 3, pertaining to the Mesa Lighting and Electrical Code, Subdivision Regulations, and Off-site Improvement Regulations related to Adaptive Street Lighting. The amendments include removing IES standards regarding public streetlighting, adding adaptive lighting definition and ability, eliminating references to a pilot study, removing reference to waiving streetlight requirements and adding the proper reference, and minor text clean-up. (Citywide) *8-c
Amending the Mesa City Code, Title 1, Chapter 19, Section 3, and adding Sections 4 and 5, regarding service of process, settlement authority, and policies for the demands, claims, and lawsuits involving the City. The changes include City Attorney policies for the Public Property and Liability Trust Fund, and audit provisions for the Trust Fund. (Citywide) *8-d
> 19-1245 Amending the Mesa City Code, Title 1, Chapter 17, Section 1 to include minor text amendments and to add the authority to correct scrivener's errors by authorizing the City Clerk to correct errors in Council-adopted resolutions, ordinances and exhibits resulting from a minor mistake or inadvertence that does not alter the sense, meaning or effect of the document. (Citywide) *8-e
_________________________________________________________________________
Items not on the Consent Agenda
9 Items from citizens present. (Maximum of three speakers for three minutes per speaker).
Page 10 City of Mesa Printed on 11/27/2019
December 2, 2019City Council Meeting Agenda - Final
10 Adjournment.¹
¹ Prior to adjournment, at this Council meeting, the City Council may vote to go into executive session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3); this notice is given pursuant to A.R.S. §38-431.02 to the members of the City Council and the public._______________________________________________________________________
_______________________________________________________________________
