They all earn salaries (and generous benefits) to represent and listen to you.
If you don't communicate with the mayor and/or the six district councilmembers, they will listen to other interests.
It's as simple and clear as that can be. . . the rest is up to you.
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The final agenda for tomorrow's Study Session was printed and published online Tue 07 Jan 2020.
Mesa operates under a charter form of government with citizens electing a mayor and six councilmembers to set policy for the City.
MAYOR AND CITY COUNCIL
Link > https://www.mesaaz.gov/city-hall/mayor-council
Mesa's councilmembers serve terms of four-years, with three members being elected every two years. The mayor is elected at-large every four years. The mayor and council are elected on a non-partisan basis. The vice mayor is selected by the City Council.
"The Mesa City Council believes that its people, not leaders, are what makes a City great and actively works to encourage citizen participation in the decision-making process. Whether it is through neighborhood meetings, advisory boards and committees, telephone calls and letters, or email, the Mesa City Council sets policies based on the input and needs of its citizens. "
District 1 | District 2 | District 3 |
Councilmember Jen Duff District 4 | District 5 | District 6 |
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Roll Call (City Council members participate in person or by telephone conference call.)
1 Review and discuss items on the agenda for the January 13, 2020 regular Council meeting.
BLOGGER NOTE: Please pay attention to what items and details are on both the Consent Agenda and not on the Consent Agenda. Keep in mind that both councilmembers and citizens can request that any item can be heard for individual attention
2 Presentations/Action Items: 20-0085
Hear a presentation, discuss, and provide direction on
1. A proposed new process and software acquisition for managing the City’s public records requests
2. Appointments to advisory boards and committees.
BLOGGER NOTE: It's your guess why the City Council made the decision to include two very different subjects in the same Agenda Item 2-a.
| File #: | 20-0085 |
| Type: | Presentation | Status: | Agenda Ready |
| In control: | City Council Study Session |
| On agenda: | 1/9/2020 |
| Title: | Hear a presentation, discuss, and provide direction on a proposed new process and software acquisition for managing the City’s public records requests, and appointments to advisory boards and committees. |
| Attachments: | 1. Presentation |
GovQA
SOFTWARE MANAGEMENT SOLUTION
• PUBLIC RECORDS REQUESTS
• ADVISORY BOARDS & COMMITTEES
PUBLIC RECORDS REQUESTS CURRENT PROCESS AND ISSUES
ADDITIONAL POLICE DEPARTMENT ISSUES
BENEFITS OF NEW PROCESS
• Simple and consistent webpage
• Request Form is dynamic and helps the user to narrow down their specific request
• Deflection
• Tickets are assigned to staff member(s) and status is viewable
• Automatic alerts and notifications to staff
• Various tracking and reporting abilities
• Payments can be made electronically
EASILY ASSIGN AND TRACK REQUESTS
TRACK AND ALERT AS TO STATUS AND ASSIGNMENT OF TICKETS
ADVISORY BOARDS AND COMMITTEES
APPLICATION AND TERM MANAGEMENT
CURRENT PROCESS
• Applications are submitted online and sent to Clerk to file, resumes not attached
• When vacancy occurs, staff forwards applications to board liaison for feedback and the Mayor makes a recommendation.
• Application submitted to Council for review and approval.
• City Clerk mails approval letters to new appointees/reappointments, and/or thank you letters for their interest.
• Board members and term dates are stored via Excel Spreadsheets and updated regularly. • Loyalty Oaths are managed separately
NEW PROCESS
• Applicant creates profile where all records are maintained
• Clerk and applicable parties receive notification
• Applicant receives automatic and timely responses
• Internal communications are centralized and timely
• Term limits are managed easily and with the help of automatic system notifications
• Loyalty oaths maintained in applicant file for retention
• Tracking abilities – current board members, vacancies, missing forms, etc.
SUMMARY OF BENEFITS & OTHER USEFUL FEATURES
• Simplified Process – webpage is more user-friendly, consistent, dynamic
• Deflection – provides user with list of records available online, or similar requests
• Supports Accuracy – checklist for staff activity taken to satisfy each request
• Electronic Payments Available
• Improved Communication – automatic alerts and access to tickets
• Reporting/Tracking Abilities – ticket status, resources used, performance measures
Trending Topics – publish articles, news alerts and notifications
• Legal Claims – inter-agency module to distribute claims electronically
QUESTIONS?
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3 Acknowledge receipt of minutes of various boards and committees.
> 19-1342 Economic Development Advisory Board meeting 05 Nov 2019.3-a
MEETING DETAIL Item 3-a
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4 Current events summary including meetings and conferences attended.
| File #: | 20-0085 |
| Type: | Presentation | Status: | Agenda Ready |
| In control: | City Council Study Session |
| On agenda: | 1/9/2020 |
| Title: | Hear a presentation, discuss, and provide direction on a proposed new process and software acquisition for managing the City’s public records requests, and appointments to advisory boards and committees. |
| Attachments: | 1. Presentation |
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> 20-0001 Housing and Community Development Advisory Board meeting 03 Oct 2019. 3-b
MEETING DETAIL Item 3-b
MEETING DETAIL Item 3-b
| File #: | 19-1342 |
| Type: | Minutes | Status: | Agenda Ready |
| In control: | City Council Study Session |
| On agenda: | 1/9/2020 |
| Title: | Economic Development Advisory Board meeting held on November 5, 2019. |
| Attachments: | 1. 2019-11-05 City of Mesa EDAB Approved Meeting Minutes |
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4 Current events summary including meetings and conferences attended.
5 Scheduling of meetings.
6 Adjournment.¹
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| Meeting Name: | City Council Study Session | Agenda status: | Final |
| Meeting date/time: | 1/9/2020 7:30 AM | Minutes status: | Draft |
| Meeting location: | Council Chambers - Lower Level | ||
| Published agenda: |  Agenda | Published minutes: | Not available | |
| Meeting video: |
| Attachments: |
|
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