13 March 2020

19:39 MESA CITY COUNCIL STUDY SESSION Thu 12 March 2020

3 Councilmembers absent + 1 on-the-phone. It was almost a no-go Study Session yesterday, but Hizzoner John Giles got to call say "We have a quorum."
District 1 Councilmember Freeman did show up in-person, but Duff, Luna and Thompson did not. All four were at the same conference, leaving only two other councilmembers (including D3 Heredia) present in-person other than the mayor - it's your guess why/how this unusual circumstance happened. . .
There are so many important items on Monday's City Council meetings that certainly do deserve both more attention and more robust discussion and informed input from the public than was taken up at yesterday's study session.
It's doubtful based on past performances that Duff, Luna and Thompson would have brought up the issues or comments that District 2 Councilmember Jeremy Whittaker did on the phone with a bad audio connection to the Lower Chambers -
even if they could have taken the time to call-in.
Readers of this blog can access and view meeting details > CLICK OR TAP HERE
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BLOGGER NOTE:
This study session is one more example of what seems to be the current operating practice of city officials in management and budget called
 "circling-the-wagons" 

: : : : What does that mean!?
: : : : In the settlement of the western part of the US, wagons of settlers and freight would form wagon trains to provide for mutual defense and navigation. When threatened by bandits or hostile indians, part of the defense strategy was to 'circle the wagons' so that there would be a protected perimiter that the travelers could get behind and use to fire their rifles at the attackers.
: : : In our now 'civilized' society, it is called circling the wagons to bring your people or team together, and agree on the story or the approach to fend off an impending or possible attack from the outside."
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Anyone who's been paying attention to Mesa City Council meetings this year and the prior three years or more, know that serious uncomfortable and well-documented questions from an analysis by Jeremy Whittaker have provoked defensive reactions on what can be generally termed "Truth in Accounting", specifically about Utilities, sales-and-use feels/charges and the methods, procedures and standards city officials use in  finance documents used for budget hearings and propositions on the ballots in elections.
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A clear example of this is the first item brought up by City Manager Chris Brady Item 7-a (see below), followed by another item, Item 6-a
< Item 6-a is the subject of a FrontPage feature story in this Sunday Edition of the East Valley Tribune 
"High-end NE Mesa plan wows zoning panel" is only one piece of the story that city officials wanted to get told.
< The TOP HEADLINE - coincidence or not - is Item 4-h on Monday's agenda - it's for the third request for an increase of millions more that need to get  approved for the Contract Manager At-Risk that had to get hired as a third-party buffer.

File #: 20-0295   
Type: Contract Status: Agenda Ready
In control: City Council
On agenda: 3/16/2020
Title: Mesa City Center - Third Guaranteed Maximum Price (GMP No. 3) - ASU @ Mesa City Center (District 4) GMP No. 1 was approved by Council on November 4, 2019 and included infrastructure improvements to the City’s utilities, communications facilities, and streets needed to support the ASU building, the Plaza, the Studios and any future developments and improvements in the area. GMP No. 2 was approved by Council on December 9, 2019 and included general site demolition, excavation of the building site, building pad preparation, foundations, the concrete building structure, and associated items. This GMP is the third of the series of GMP’s relating to City Center work. The scope of work includes all remaining construction necessary to complete the ASU @ Mesa City Center building. Staff recommends awarding the contract for GMP No. 3 to the selected Construction Manager at Risk, DPR Construction, in the amount of $46,548,058, and authorizing a change order allowance in the amount of $2,327,...
Attachments: 1. Council Report, 2. Project Location Map
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HERE'S ONE MORE ITEM from yesterday's agenda that was brought up by the City Manager, refered to as "the Thomas & Recker Property"
As it turns out, there's been no closing on the sale and no developer agreement
Item 6-a
File #: 20-0143   
Type: Ordinance Status: Agenda Ready
In control: City Council
On agenda: 3/16/2020
Title: ZON19-00806 (District 5) Within the 5600 to 6000 blocks of East Thomas Road (north side) and within the 3600 to 4000 blocks of North Recker Road (west side). Located north of Thomas Road and west of Recker Road (109.8± acres). Rezone from PS to RS-6-PAD and RS-7-PAD. This request will allow for the development of a single-residence subdivision. Desert Vista 100, LLC, applicant; City of Mesa, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions
Attachments: 1. Staff Report, 2. Ordinance, 3. Ordinance Map, 4. Vicinity Map, 5. Site Plan, 6. Minutes, 7. Submittal Documents

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STUDY SESSION AGENDA FOR THURSDAY 12 MARCH 2020 @ )7:30 am
Roll Call (City Council members participate in person or by telephone conference call.) 
1 Review and discuss items on the agenda for the March 16, 2020 regular Council meeting. 
2 Current events summary including meetings and conferences attended. 
3 Scheduling of meetings.

ITEM 7-a
File #: 20-0249   
Type: Ordinance Status: Agenda Ready
In control: City Council
On agenda: 2/24/2020
Title: Repealing Mesa City Code Title 3, Chapter 3 (“Utility Departments”) and replacing it with a new Title 3, Chapter 3 titled “Water Resources, Energy Resources, and Environmental Management & Sustainability Departments.” The new language includes the creation of a Utility Assistance Program, the permitted uses for the utility system revenues, and the permitted transfer of Utility Funds, primarily for Public Safety. (Citywide)
Attachments: 1. Council Report, 2. Ordinance
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MARCH 16 REGULAR COUNCIL MEETING @ 5:45 PM
25 Items
Meeting Name:City CouncilAgenda status:Final
Meeting date/time:3/16/2020 5:45 PMMinutes status:Draft
Meeting location:Council Chambers - Upper Level
Published agenda:Agenda AgendaPublished minutes:Not available
Meeting video:
Attachments:
File #Agenda #TypeTitleActionResultAction Details
20-03002MinutesApproval of minutes of previous meetings as written.Not available
20-03283-aLiquor License ApplicationMesa United Way This is a one-day event to be held on Thursday, April 9, 2020 from 6:00 A.M. to 9:00 P.M. at Roosevelt Water Conservation District, 6937 East Elliot Road. (District 6)Not available
20-03293-bLiquor License ApplicationMikey’s League Inc. This is a one-day event to be held on Thursday, April 2, 2020 from 5:00 P.M. to 9:00 P.M. at Desert Wind Harley Davidson, 922 South Country Club Drive. (District 4)Not available
20-03303-cLiquor License ApplicationSquare One Inc. This is a one-day event to be held on Thursday, April 16, 2020 from 5:00 P.M. to 9:00 P.M. at Desert Wind Harley Davidson, 922 South Country Club Drive. (District 4)Not available
20-03313-dLiquor License ApplicationUltimate Imaginations Inc. This is a one-day event to be held on Saturday, April 4, 2020 from 11:00 A.M. to 5:00 P.M. for the Downtown Mesa Association, on Macdonald, from Main Street to 1st Street and on Pepper Place, from Center Street to Robson. (District 4)Not available
20-02884-aContractEighteen-Month Term Contract for Office Furniture Products and Millwork Services for Citywide Use as requested by the Parks, Recreation and Community Facilities Department (Citywide) This contract will provide millwork services for Citywide departments as-needed. The City currently utilizes general contractors when soliciting millwork (cabinetry and countertops). By contracting with Arizona Correctional Industries, the City can reduce costs by avoiding markup fees on smaller projects that can be managed by City staff. The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Arizona Correctional Industries, at $75,000 annually, based on estimated usage.Not available
20-02924-bContractDollar-Limit Increase to the Term Contract for Landscape Maintenance Services for Parks, Retention Basins and Sports Fields (Zone 1) for the Parks, Recreation and Community Facilities Department (Citywide) The increase is needed to add landscaping maintenance services for Eastmark Phase III and Signal Butte Park, plus a 20% contingency. The Parks, Recreation and Community Facilities Department and Purchasing recommend increasing the dollar-limit with Mariposa Landscape Arizona, Inc., by $229,947.86 for Zone 1, from $1,463,687.04 to $1,693,634.90 for Year 3, based on estimated usage.Not available
20-02904-cContractDollar-Limit Increase to the Term Contract for Glock Handguns for the Police Department (Citywide) In December 2019, Training Academy contingency funds were approved. This approval included the purchase of handguns and related accessories. The Training Division has requested the purchase of pistols and related accessories from the current contract with Proforce. The Police Department and Purchasing recommend increasing the dollar-limit with Proforce Marketing, Inc., dba, Proforce Law Enforcement, by $60,000 for Year 4, from $105,000 to $165,000, and by $150,700 for Year 5, from $80,000 to $230,700, based on estimated requirements.Not available
20-02934-dContractThree-Year Term Contract with Two Years of Renewal Options for Scott Self Contained Breathing Apparatus Air Equipment and Repair Parts for the Mesa Fire and Medical Department (Single Response) (Citywide) This equipment is used to provide breathable air to firefighters in environments that are immediately dangerous to life or health. This contract will provide Self Contained Breathing Apparatus (SCBA) parts, supplies and equipment based on need and for expansion over the next three years. Replacement equipment will be used to replace damaged and approaching end-of-life SCBA bottles and masks. The Mesa Fire and Medical Department and Purchasing recommend awarding the contract to the single, responsive, and responsible bidder, Municipal Emergency Services, at $355,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.Not available
20-02914-eContractDollar-Limit Increase to the Term Contract for Original Equipment Manufacturer Heavy-Duty Truck Parts and Repairs for the Fleet Services Department (Citywide) This increase is needed because the manufacturer, DaDee Manufacturing, is no longer in business and the distributors/repair companies are no longer honoring DaDee warranties, thereby requiring Fleet Services to pay full repair costs when cylinders, control valves, etc., are sent out for repairs. Fleet Services estimates that an increase of $300,000 will be adequate for the repairs and parts needed through the end of the contract on 7/31/2020. The Fleet Services Department and Purchasing recommend increasing the dollar-limit using the Maricopa County cooperative contract with Empire Southwest, LLC (a Mesa business); Drake Equipment; Kenz & Leslie of Arizona; Lubrication Equipment and Supply Company; Norwood Equipment, Inc.; PTO Sales; and RDO Equipment; Freightliner of Arizona, Titan Machinery Inc., and Balar Holding Company; by $300,000, from $200,000 to $500,000 annually, based on estimated usage.Not available
20-02944-fContractThree-Year Term Contract with Two Years of Renewal Options for Tire Maintenance and Repair Services for the Fleet Services Department (Citywide) This contract will provide tire maintenance and repair services on all wheeled equipment, maintained by the Fleet Services Department. The City’s overall fleet size of larger classes of vehicles is approximately 1,750 units. The contractor will perform inspections, scheduled maintenance, and repairs at the Fleet Services Sixth Street and East Mesa facilities and will also provide 24/7 emergency call-out service for all vehicles covered under this contract. An evaluation committee recommends awarding the contract to the highest-scored proposal from Jack’s Tire & Oil Management Company, Inc., at $430,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.Not available
20-02874-gContractOne-Year Term Contract with Two Years of Renewal Options for Class 250 Residential Gas Meters for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) This contract will provide new and refurbished gas meters used to monitor natural gas usage for the purpose of billing for new residential gas installations, as well as provide replacements, as-needed. The new meters are Automated Meter Reading and Advanced Metering Infrastructure compatible. The Business Services and Energy Resources Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidders: Energy Economics, Inc.; and Tri-Pacific Supply, Inc.; at $670,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index.Not available
20-02954-hContractMesa City Center - Third Guaranteed Maximum Price (GMP No. 3) - ASU @ Mesa City Center (District 4) GMP No. 1 was approved by Council on November 4, 2019 and included infrastructure improvements to the City’s utilities, communications facilities, and streets needed to support the ASU building, the Plaza, the Studios and any future developments and improvements in the area. GMP No. 2 was approved by Council on December 9, 2019 and included general site demolition, excavation of the building site, building pad preparation, foundations, the concrete building structure, and associated items. This GMP is the third of the series of GMP’s relating to City Center work. The scope of work includes all remaining construction necessary to complete the ASU @ Mesa City Center building. Staff recommends awarding the contract for GMP No. 3 to the selected Construction Manager at Risk, DPR Construction, in the amount of $46,548,058, and authorizing a change order allowance in the amount of $2,327,402.90 (5%), for a total amount of $48,875,460.90. This project is funded by the Economic InvestmenNot available
20-03394-iContractAuthorizing the Mayor to sign an employment contract with the Interim City Auditor.Not available
20-03045-aResolutionApproving and authorizing the City Manager to accept and administer $30,000 in grant funds from the National League of Cities, Census Rapid Response Grant Program. The funds will be used for materials and staffing associated with the Mesa Census Van to support outreach to undercounted and hard-to-count communities for the 2020 U.S. Census. (Citywide)Not available
20-02755-bResolutionApproving and authorizing the City Manager to accept $78,000 from the U.S. Department of Justice, U.S. Marshals Service, for Mesa Police Officer overtime worked in support of the Joint Law Enforcement Operations Task Force. (Citywide)Not available
20-02765-cResolutionApproving and authorizing the City Manager to enter into a Grant Agreement with the Arizona Criminal Justice Commission to accept $63,105 in grant funds to be used for training, equipment, and supplies for the Police Department’s Forensic Services Division. (Citywide)Not available
20-02995-dResolutionApproving and authorizing the City Manager to enter into a Development Agreement with Signal Butte Grid LLC, relating to approximately 10.153 acres of property located near the northwest corner of Elliot Road and Signal Butte Road for the purpose of “opting-in” to the Elliot Road Technology Corridor zoning overlay. (District 6)Not available
20-02805-eResolutionModifying fees and charges for the Parks, Recreation and Community Facilties Department. (Citywide)Not available
20-01436-aOrdinanceZON19-00806 (District 5) Within the 5600 to 6000 blocks of East Thomas Road (north side) and within the 3600 to 4000 blocks of North Recker Road (west side). Located north of Thomas Road and west of Recker Road (109.8± acres). Rezone from PS to RS-6-PAD and RS-7-PAD. This request will allow for the development of a single-residence subdivision. Desert Vista 100, LLC, applicant; City of Mesa, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditionsNot available
20-02796-bOrdinanceZON19-00651 (District 5) Within the 1300 block of North 46th Street (west side). Located north of Brown Road and east of Greenfield Road (4.85 acres). Rezone from RS-43 to RSL-2.5-PAD. This request will allow for the development of a single-residence subdivision. Adam Baugh, Withey & Morris, PLC, applicant; Spring Sun RE, LLC, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 6-0)Not available
20-02497-aOrdinanceRepealing Mesa City Code Title 3, Chapter 3 (“Utility Departments”) and replacing it with a new Title 3, Chapter 3 titled “Water Resources, Energy Resources, and Environmental Management & Sustainability Departments.” The new language includes the creation of a Utility Assistance Program, the permitted uses for the utility system revenues, and the permitted transfer of Utility Funds, primarily for Public Safety. (Citywide)Not available
20-01727-bOrdinanceZON19-00710 (District 6) Within the 7000 to 7600 blocks of East Guadalupe Road (south side) and within the 2800 through 3100 blocks of South Sossaman Road (west side). Located south of Guadalupe Road and west of Sossaman Road. Rezone from NC-PAD to RS-6-PAD (6.7± acres); and major modification of an existing PAD (213.7± acres). This request will allow for the development of a single-residence subdivision. Sean Lake, Pew & Lake, PLC, applicant; B & K Land & Investment Co., owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 6-0)Not available
20-01958-aSubdivision Plat“Estates at Hermosa Ranch” (District 5) Located within the 4000 block of East Hermosa Vista Drive (north side). Located south of McDowell Road and east of Val Vista Drive (±12.7 acres). McDowell Citrus 100, LLC, developer; Anthony N. Zaugg, Allen Consulting Engineers, Inc., surveyor.Not available
20-02828-bResolutionApproving and authorizing the City Manager to enter into a Maintenance Agreement with McDowell Citrus 100, LLC for the installation and maintenance of improvements in the right-of-way for a development known as Estates at Hermosa Ranch, generally located south of McDowell Road and east of Val Vista Drive. (District 5)Not available
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Meeting Name:City Council Study SessionAgenda status:Final
Meeting date/time:3/16/2020 5:00 PMMinutes status:Draft
Meeting location:Council Chambers - Lower Level
Published agenda:Agenda AgendaPublished minutes:Not available
Meeting video:
Attachments:
File #Agenda #TypeTitleActionResultAction Details
20-03372-aPresentationHear a presentation on Proposition 400 (the Maricopa County half-cent Regional Transportation Sales Tax), and discuss and provide direction on projects to be considered by Maricopa Association of Governments (MAG) for the potential extension of the Proposition 400 sales tax, with a focus on transit projects.Not available
20-03262-bAppointmentAppointments to the Parks and Recreation Board, Human Relations Advisory Board, and Housing and Community Development Advisory Board.Not available
20-03513-aMinutesAudit, Finance and Enterprise Committee meeting held on February 24, 2020.Not available
20-03073-bMinutesEconomic Development Advisory Board meeting held on February 11, 2020.Not available
20-03083-cMinutesHistoric Preservation Board meeting held on February 4, 2020.Not available



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Meeting Agenda - Final Mesa Council Chambers 57 East First Street 
STUDY SESSION
Monday, March 16, 2020 5:00 PM 
Council Chambers - Lower Level 
Roll Call (City Council members participate in person or by telephone conference call.) 
1 Review and discuss items on the agenda for the March 16, 2020 regular Council meeting. 

2 Presentations/Action Items: 
20-0337 Hear a presentation on Proposition 400 (the Maricopa County half-cent Regional Transportation Sales Tax), and discuss and provide direction on projects to be considered by Maricopa Association of Governments (MAG) for the potential extension of the Proposition 400 sales tax, with a focus on transit projects. 2-a 
20-0326 Appointments to the Parks and Recreation Board, Human Relations Advisory Board, and Housing and Community Development Advisory Board. 2-b 

3 Acknowledge receipt of minutes of various boards and committees. 
3-a 20-0351 Audit, Finance and Enterprise Committee meeting held on February 24, 2020. 
3-b 20-0307 Economic Development Advisory Board meeting held on February 11, 2020. 
3-c 20-0308 Historic Preservation Board meeting held on February 4, 2020. 

4 Current events summary including meetings and conferences attended. 5 Scheduling of meetings. City of Mesa Page 1 Printed on 3/12/2020
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Council Study Session - 3/12/2020

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Mar 12, 2020


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