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Council Study Session Notice:
To decrease COVID-19 exposure, the City Council Chambers is closed, but public viewing and input on the items are available electronically.
Members of the City Council will appear electronically for this meeting, via a video conferencing platform, and the live meeting will be accessible via broadcast and telephonically. Because of the current public health emergency, the City Council Chambers is closed for Council study sessions. However, the live meeting may be watched on local cable Mesa channel 11, online at Mesa11.com/live, www.youtube.com/user/cityofmesa11/live, or https://www.facebook.com/CityofMesa, or listened to by calling 888-788-0099 or 877-853-5247 (toll free) using meeting ID 5301232921 and following the prompts. For any difficulties accessing this meeting, please call 480-644-2099
5:00 PMVirtual PlatformTuesday, December 1, 2020
Roll Call
1 Review and discuss items on the agendas for the December 1 and December 8, 2020 regular Council meetings.
2 Approval of minutes from an executive session held on September 10, 2020
3 Acknowledge receipt of minutes of various boards and committees.
> 20-1204 Parks and Recreation Advisory Board meeting held on September 9, 2020.3-a
> 20-1213 Transportation Advisory Board meeting held on September 15, 2020.3-b
> 20-1221 Museum & Cultural Advisory Board meeting held on September 24, 2020.3-c
> 20-1226 Judicial Advisory Board meeting held on October 19, 2020.3-d
4 Current events summary including meetings and conferences attended.
5 Scheduling of meetings.
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4 Take action on the following contracts: 20-1173 Eight-Month Renewal to the Term Contract for PC Cycle Replacement and Dollar-Limit Increase for Supplemental Computers, Ruggedized Laptops and Tablets for various City Departments as requested by the Department of Innovation and Technology (Citywide)
This contract provides for the City’s PC Cycle Replacement Program and provides supplemental purchases of computer equipment. Supplemental computer purchases are made for departments to meet their current and future technology needs.
The Department of Innovation and Technology and Purchasing recommend renewing the PC Cycle contract through July 31, 2021 using the State of Arizona cooperative contracts with Dell Marketing LP; Apple Computer, Inc.; Panasonic Solutions; and adding Microsoft Corporation; at $1,600,000, based on projected usage for scheduled device replacement; and increasing the dollar-limit for supplemental computer purchases by $500,000, from $400,000 to $900,000, to be used by Citywide departments, with the above listed vendors, through July 31, 2021.
*4-a
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20-1177 Purchase of Storage Infrastructure (Upgrade/Replacement) for the Department of Innovation and Technology (Citywide)
The current storage system contains critical data used by computer applications that serve both citizens and internal City business needs. The current storage system is reaching capacity and needs to be expanded to ensure continued reliable operation. The upgrade will add an additional 23TB of storage and will provide supportable and sustainable data storage into the future.
The Department of Innovation and Technology and Purchasing recommend authorizing the purchase using the Mohave cooperative contract and lowest-quote vendor, iT1 Source, at $29,423.10, based on estimated requirements. This purchase is funded by Department of Innovation and Technology Lifecycle Program budget.
*4-b
20-1172 Three-Year Term Contract with Two Years of Renewal Options for Fingerprinting Services for various City Departments (Citywide)
This contract will provide fingerprinting services for the City of Mesa for prospective employees, volunteers, contractors, temporary agency workers, permits, and licenses.
An evaluation committee recommends awarding the contract to the highest scored proposal from Secureone Inc., dba Secureone Livescan Fingerprinting (a Mesa business), at $92,150 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-c
20-1169 One-Year Renewal with a One-Year Renewal Option to the Term Contract for Air Filters for Citywide Facilities for the Materials and Supply Warehouse as requested by the Parks, Recreation and Community Facilities Department (Citywide)
Air filters are installed in Citywide facilities by Facilities Maintenance. Materials and Supply orders and maintains inventory as needed.
The Business Services Department and Purchasing recommend authorizing the renewal with American Air Filter, dba AAF/Aire Filter Products (a Mesa business), at $30,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-d
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20-1171 One-Year Renewal with a One-Year Renewal Option to the Term Contract for Elevator/Vertical Transportation Unit Maintenance for the Parks, Recreation and Community Facilities Department (PRCF) (Citywide)
PRCF is responsible for maintaining 60 elevators/vertical lift units at various City buildings. This contract provides preventative maintenance and repair services.
The Business Services Department and Purchasing recommend authorizing the renewal with Arizona Elevator Solutions Inc., at $190,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index.
*4-e
20-1180 Three-Year Term Contract with Two Years of Renewal Options for Waste Pumping and Hydro-Jetting Services for the Parks, Recreation and Community Facilities Department (PRCF) (Citywide)
PRCF is responsible for maintaining approximately 62 wastewater tanks at various locations. This contract will establish and provide a proper preventive maintenance schedule for these tanks through regularly scheduled inspections and pump outs.
The Parks, Recreation and Community Facilities Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, TKS Contracting, dba Priority Pumping, at $61,850 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-f
20-1179 Seven-Month Term Contract with Four Years of Renewal Options for Automatic Transmission Repairs and Services for the Fleet Services and Mesa Fire and Medical Departments (Citywide)
This contract will provide automotive transmission parts, repairs, and replacement services for the City’s heavy-duty vehicles (fire apparatus, refuse trucks, and heavy-duty trucks) and light-duty vehicles (medium trucks and passenger cars).
The Fleet Services Department and Purchasing recommend authorizing the purchase using the Mesa Public Schools cooperative contract with RWC International, dba, RWC Group; The WW Williams Company LLC; Don Sanderson Ford, Inc.; AAMCO Transmissions Total Car Care Mesa, aka AZ Transmissions Systems; Courtesy Chevrolet; Jasper Engines & Transmissions; and Sun Devil Auto; at $375,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-g
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20-1170 Purchase of Crime Scene Reporting Hardware and Software (Addition) (Competition Exemption) (Citywide)
The Crime Scene Unit responds to approximately 6,500 crime scenes annually. The detailed notes taken at the scene are used to generate reports. This data is entered into the Laboratory Information Management System (LIMS) and often required to be entered into the Records Management System (RMS). This purchase of 30 CrimePads, a tablet computer device, and supporting software will facilitate productivity, accuracy, and the ability to interface with Forensics Services report writing and both LIMS and RMS. It will allow real-time data entry at crime scenes that will auto-populate into the LIMS, as well as minimize typos, data entry errors, and reviewed corrections.
City staff recommends authorizing the purchase with the sole source vendor, Visionations, at $64,917.12, based on estimated requirements. This purchase is grant funded by the Arizona Criminal Justice Commission.
*4-h
20-1174 Purchase of a Dispatch Audio Recording System (Upgrade/Replacement) for the Mesa Police Department (Sole Source) (Citywide)
The Police Department’s dispatch audio recording system last updated in 2012 is nearing end of life and requires new equipment and software. The system maintains call recordings for the 911 Center and will integrate with the new Computer Aided Dispatch (CAD) system to include CAD screen activity recordings, and provide call service quality assessment to aid in employee training and development. This upgrade will provide three new servers, new application software, and system installation and conversion.
The Department of Innovation and Technology, Mesa Police Department, and Purchasing recommend authorizing the purchase with Goserco, Inc., at $250,000, based on estimated requirements. This purchase is funded by Department of Innovation and Technology Lifecycle Funds.
*4-i
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20-1176 Three-Year Term Contract with Two Years of Renewal Options for Slurry Seal Sand for the Transportation Department (Citywide)
The Transportation Department has been using slurry seal sand for over 20 years to seal Mesa’s road surfaces. The sand seals, enriches weathered pavements, fills fine cracks in the pavement surface, and provides additional skid resistance to the pavement while inhibiting raveling.
The Transportation Department and Purchasing recommend awarding the contract to the single, responsive, and responsible bidder, Calmat Company, dba, Vulcan Materials Company, at $690,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index.
*4-j
20-1178 Three-Year Term Contract with Two Years of Renewal Options for Traffic Signal Loop Detection Installation Services for the Transportation Department (Citywide)
This contract will provide for the installation of inductive loops to detect vehicles at signalized intersections at various locations within the City. It will typically be used for maintenance purposes to replace existing detectors that are defective, but may also be used for the installation of new detectors.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Kimbrell Electric, Inc., at $171,200 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-k
20-1175 One-Year Renewal with a One-Year Renewal Option to the Term Contract for Residential Refuse and Recycling Containers for the Environmental Management and Sustainability Department (Citywide)
This contract provides a supply of 35, 65, and 95-gallon plastic refuse and recycling containers for residential and commercial use on an as-needed basis.
The Environmental Management and Sustainability Department and Purchasing recommend authorizing the renewal with Otto Environmental Systems North America, Inc. (Primary); and Schaefer Systems International, Inc. (Secondary); at $1,300,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. In addition, Rotational Molding, Inc. is a third vendor award for the 300-gallon containers to be used by the municipal partner agencies.
*4-l
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5 Take action on the following resolutions: 20-1146 Approving and authorizing the City Manager to accept a $476,527 grant from the U.S. Department of Justice for the Justice and Mental Health Collaboration Program, Embedding Clinicians in Law Enforcement Agencies, for the Police Department’s Crisis Response Team. (Citywide) *5-a 20-1161 Approving and authorizing the City Manager to enter into an agreement with the Office of Justice Programs to accept $250,025 in grant funds for personnel services and software for the Police Department’s Forensic Services Division for DNA capacity enhancement and backlog reduction. (Citywide) *5-b
6 Introduction of the following ordinances and setting December 8, 2020 as the date of the public hearing on these ordinances: 20-1112 ZON20-00398 (District 1) Within the 3400 block of East University Drive (north side). Located west of Val Vista Drive on the north side of University Drive (2.3 acres). Rezone from RM-3 to RM-3-BIZ; and Site Plan Review. This request will allow for the development of a multiple residence on the site. Tim Boyle, Tim Boyle Design, applicant; AM Properties & Investments, LLC, owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 4-0)
*6-a
20-1212 Amending Title 6 of the Mesa City Code (Police Regulations) by adding a new Chapter 25 entitled “Marijuana Prohibitions” prohibiting certain activities and facilities related to marijuana including: recreational marijuana retail establishments, except for retail sales by a state dual licensee at a shared location; marijuana testing facilities; delivery of marijuana unless delivered by a nonprofit medical marijuana dispensary in accordance with state regulations; and the consumption of marijuana on City property, certain prohibited property, and in vehicles/transportation. (Citywide)
*6-b
7 Discuss, receive public comment, and take action on the following ordinances: 20-1101 Amending Chapters 67, 76, and 87 of Title 11, Zoning Ordinance, of the Mesa City Code, relating to site plan reviews, approved plans, and amendments to zoning maps. The amendments include, but are not limited to, adding public notice for administrative site plan reviews, clarifying major and minor modifications to approved plans, and adding definitions. (Citywide)
Staff Recommendation: Adoption P&Z Board Recommendation: Adoption (Vote: 5-0)
*7-a
Page 8 City of Mesa Printed on 11/25/2020
December 1, 2020City Council Meeting Agenda - Final
20-1102 Amending Chapters 2, 5, 6, 8, 31 and 86 of Title 11, Zoning Ordinance, of the Mesa City Code, relating to assisted living and nursing and convalescent homes. The amendments include, but are not limited to, amending land use requirements and development standards, adding measuring distance from an intersection, modifying the definition of assisted living facility, and adding definitions including assisted living home and assisted living center. (Citywide)
Staff Recommendation: Adoption P&Z Board Recommendation: Adoption (Vote: 5-0)
*7-b
20-1103 Amending Chapters 2, 5, 6, 7, 31, 33, 50, and 86 of Title 11, Zoning Ordinance, of the Mesa City Code. The amendments include, but are not limited to, modifying residential, commercial and employment land use tables, modifying residential and commercial development standards, modifying residential uses in commercial districts requirements, adding portable storage container and boat and RV storage provisions, adding and modifying definitions, removing provisions that no longer apply, such as vehicular access to side yards, minor clarification to existing provisions, and minor revisions to wording and formatting. (Citywide)
Staff Recommendation: Adoption P&Z Board Recommendation: Adoption (Vote: 5-0)
*7-c
20-1129 Repealing in its entirety the existing Chapter 69: Site Plan Review of Title 11, Zoning Ordinance, of the Mesa City Code and adopting by reference the public record known as “2020 - Chapter 69 Site Plan Review, Title 11 Zoning Ordinance” and identified for codification as Chapter 69, Title 11, Zoning Ordinance, of the Mesa City Code.
Staff Recommendation: Adoption P&Z Board Recommendation: Adoption (5-0)
*7-d
Items not on the Consent Agenda
8 Conduct a public hearing and take action on the following ordinances adopting modified City-owned utility terms/rates/fees/charges: 20-1195 Conduct a public hearing on modifications to terms/rates/fees/charges of City-owned utilities: items 8-b through 8-f. 8-a 20-1140 Modifying terms/rates/fees/charges for electric utility services. (Districts 1 and 4) 8-b 20-1142 Modifying terms/rates/fees/charges for natural gas utility services. (Citywide)8-c
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20-1144 Modifying terms/rates/fees/charges for water utility services. (Citywide)8-d
20-1143 Modifying terms/rates/fees/charges for wastewater utility services. (Citywide)8-e
20-1145 Modifying terms/rates/fees/charges for solid waste utility services. Proposed changes include bin, roll-off, commercial barrel service, and appliance recycling and bulk item collection schedule modifications. (Citywide)
8-f
9 Items from citizens present. (Maximum of three speakers for three minutes per speaker).
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