| | | | Mayor's Welcome | | | Not available |
| | | | Roll Call | | | Not available |
| | | | Invocation by Pastor Tim Lesher with The Bridge Church. | | | Not available |
| | | | Pledge of Allegiance | | | Not available |
| | | | Awards, Recognitions and Announcements | | | Not available |
| | 1 | | Take action on all consent agenda items. | | | Not available |
| | | | Items on the Consent Agenda | | | Not available |
| | 2 | | Approval of minutes of previous meetings as written. | | | Not available |
| | 3 | | Take action on the following liquor license applications: | | | Not available |
| 18-1115 | 3-a | Liquor License Application | Downtown Mesa Association This is a one-day event to be held on Saturday, October 6, 2018 from 11:00 A.M. to 3:00 P.M. at Desert Wind Harley Davidson, 922 South Country Club Drive. (District 4) | | | Not available |
| 18-1116 | 3-b | Liquor License Application | Sweet Adelines International This is a one-day event to be held on Saturday, October 20, 2018 from 4:00 P.M. to 11:00 P.M. at Apache Wells, 2215 North 56th Street. (District 5) | | | Not available |
| 18-1117 | 3-c | Liquor License Application | The Leukemia & Lymphoma Society Inc. This is a one-day event to be held on Saturday, October 20, 2018 from 6:00 P.M. to 10:00 P.M. at Ski Pro, 1924 West Rio Salado Parkway. (District 1) | | | Not available |
| 18-1138 | 3-d | Liquor License Application | Protect the Children Inc. This is a one-day event to be held on Saturday, October 13, 2018 from 12:00 P.M. to 10:00 P.M. at Desert Wind Harley Davidson, 922 South Country Club Drive. (District 4) | | | Not available |
| 18-1118 | 3-e | Liquor License Application | Filibertos A restaurant that serves breakfast, lunch, and dinner is requesting a new Series 12 Restaurant license for El Tripas LLC, 5249 East Brown Road - Theresa June Morse, agent. There is no existing license at this location. (District 5) | | | Not available |
| | 4 | | Take action on the following contracts: | | | Not available |
| 18-1112 | 4-a | Contract | One-Year Renewal to the Term Contract for Special Events Management Services for various City Departments as requested by the Public Information and Communications Office (Citywide) This contract will provide special events management services to include event production services for three major annual festivals: Spring Training Festival; Arizona Celebration of Freedom; and Merry Main Street. The vendor works closely with the Public Information and Communications Office and other City departments, taking on the roles of co-producer, production manager, and site manager. The Public Information and Communications Office and Purchasing recommend authorizing the renewal with Entertainment Solutions of Arizona, Inc., at $132,250, based on estimated usage. | | | Not available |
| 18-1103 | 4-b | Contract | 11-Month Term Contract with Four Years of Renewal Options for Furniture Products and Services including Design and Installation Services for the Business Services Department supporting Citywide Use (Citywide) The City uses standardized modular furniture for its workstations that are manufactured by Herman Miller. This contract will provide furniture components and services required for small reconfiguration projects for City departments. The Business Services Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Goodmans Interior Structures, at $75,000 annually, based on estimated usage. | | | Not available |
| 18-1078 | 4-c | Contract | Three-Year Term Contract with Two Years of Renewal Options for Weed Management and Landscape Services at the Water Reclamation and Treatment Plants for the Water Resources Department (Citywide) This contract will provide a qualified contractor to perform bare ground weed management, minor landscaping including tree and shrub trimming, blower cleaning of walkways, entrances, driveways and removal of debris, weeds and dead vegetation at the City’s water reclamation plants and water treatment plants. The Water Resources Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, APEX Landscape Management LLC, at $61,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | | Not available |
| 18-1102 | 4-d | Contract | Nine-Month Term Contract with Four Years of Renewal Options for Flooring Products and Services for the Parks, Recreation and Community Facilities Department (PRCF) (Citywide) The contract will provide for the installation, repair and replacement of various flooring systems throughout City facilities maintained by the PRCF Department - Facilities Maintenance. The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase using the 1GPA cooperative contract with Continental Flooring Company, Diversified Flooring Services - Phoenix LLC, Resource Arizona LLC, and Wholesale Floors LLC, at $500,000 annually. | | | Not available |
| 18-1104 | 4-e | Contract | Ratification of the Emergency Purchase and Dollar-Limit Threshold for Storm Cleanup and Tree Removal Services for the Parks, Recreation and Community Facilities Department (Districts 1 and 3) The Mesa Cemetery and Dobson Ranch Golf Course experienced severe monsoon damage in July and August that resulted in the loss of over 180 trees. The severity of damage and loss of trees from these storms required emergency cleanup and tree and stump removal to maintain public safety. The Parks, Recreation and Community Facilities Department and Purchasing recommend ratifying the purchase with Mejia’s Tree Trimming, at $77,400; West Coast Arborists, at $52,759.57; and Pacheco Landscaping LLC, at $29,650; for a total of $159,809.57, and authorizing the dollar-limit threshold of $225,000, based on estimated requirements. | | | Not available |
| 18-1105 | 4-f | Contract | 21-Month Term Contract with Two Years of Renewal Options for Science and Lab Supplies and Equipment for the Water Resources Department (Citywide) This contract will provide laboratory consumables, supplies and equipment for the Water Resources Department’s Compliance Laboratory and the City’s water treatment and wastewater treatment plants. The Water Resources Department and Purchasing recommend authorizing the purchase using the U.S. Communities - Harford County Public Schools cooperative contract with Fisher Scientific Company LLC, at $200,000 annually, based on estimated usage. | | | Not available |
| 18-1113 | 4-g | Contract | Three-Year Term Contract with Two Years of Renewal Options for Replacement SCADA Radios for the Materials and Supply Warehouse (for the Water and Energy Resources Departments) (Citywide) This contract will provide SCADA radios for use by the water, wastewater and gas utilities staff to communicate from remote sites to the Utilities Control Center. The existing radios were installed between 2003 to 2005 and are at the end of their useful life. The Warehouse will stock these radios while the replacement process takes place over the next 5 to 7 years. The Business Services Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Access Technologies Inc., at $238,800 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | | Not available |
| 18-1114 | 4-h | Contract | Purchase of Body Armor for the Fire and Medical Department (Citywide) In response to the increase in both the regularity and severity of shooting incidents in the United States, Fire and Law Enforcement agencies have adopted new operating procedures to extricate and treat mass casualty shooting patients. These procedural changes require the addition of ballistic personal protective equipment for Fire and Medical personnel; this contract provides for 172 sets of the equipment. Mesa Fire and Medical Department and Purchasing recommend authorizing the purchase using the Pima County cooperative contract and the lowest-quoted vendor, Diamondback Police Supply Co., Inc., dba Diamondback Police Supply, at $262,000. | | | Not available |
| 18-1126 | 4-1 | Contract | Pre-Construction Services for the Robson Electrical Substation - East Bay Rebuild Project - 265 South Robson (District 4) The east bay of the Robson Substation will be rebuilt to include site re-arrangement and the replacement of the current 43-year-old transformer and associated switchgear, with a new, larger transformer (28 MVA), and new associated switchgear, to support downtown’s growing electrical demand. This pre-construction services contract includes: assisting with the development of the project design, review of the design for constructability, preparing a cost estimate, and developing the project schedule and project phasing plan. Staff recommends awarding ESS Corporation (ESS) as the Construction Manager at Risk for this project and awarding a pre-construction services contract in the amount of $59,150. This project is funded by 2014 Electric bonds. | | | Not available |
| | 5 | | Take action on the following resolutions: | | | Not available |
| 18-1108 | 5-a | Resolution | Endorsing the creation of the Country Club Estates Irrigation Water Delivery District that is generally bounded by West Mountain View Drive on the north, West 9th Street on the south, North Alma School Road on the west, and the Eureka Canal on the east. (District 1) The formation of an Irrigation Water Delivery District allows the District to make improvements and perform maintenance and operations of their irrigation system. Final designation of the Distict is determined by the Maricopa County Board of Supervisors. | | | Not available |
| 18-1110 | 5-b | Resolution | Approving and authorizing the City Manager to enter into the Second Amendment to the Nonexclusive, 2003 Cable Television Renewal License with Cox Communications Arizona, LLC., formerly CoxCom, Inc. (Citywide) This Agreement will extend the current License, under the current terms and conditions, until, no later than, March 15, 2020, allowing the parties to develop a uniform video service license agreement, as mandated by a new state statute. | | | Not available |
| 18-1111 | 5-c | Resolution | Approving and authorizing the City Manager to enter into the First Amendment to the Cable Television License Agreement with Qwest Broadband Services, Inc., dba Centurylink. (Citywide) This Agreement will extend the current License, under the current terms and conditions until, no later than, June 30, 2020, allowing the parties to develop a uniform video service license agreement, as mandated by a new state statute. | | | Not available |
| | 6 | | Introduction of the following ordinance: | | | Not available |
| 18-0690 | 6-a | Ordinance | ZON18-00066 (District 3) The 1000 through 1100 blocks of South Alma School Road (west side) and the 1200 through 1300 blocks of West Southern Avenue (north side). Located at the northwest corner of Alma School Road and Southern Avenue (16± acres). Rezoning from LC to RM-5 PAD for 10.5± acres, Rezoning from LC to LC-PAD for 5.5± acres; and Site Plan Review for 16± acres. This request will allow for the development of multi-residential and commercial uses. Adam Baugh, Withey Morris, PLC, applicant; WM Grace Development Co., ETAL, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 6-0) For continuance to the November 19, 2018 City Council meeting. | | | Not available |
| | 7 | | Discuss, receive public comment, and take action on the following ordinances: | | | Not available |
| 18-1036 | 7-a | Ordinance | ZON17-00384 (District 6) The 2800 to 2900 block of South Signal Butte Road (west side) and the 10600 to 10800 block of East Guadalupe Road (south side). Located on the south side of Guadalupe Road and the west side of Signal Butte Road (4.5± acres). Rezone from AG to LC; and Site Plan Review. This request will allow for the development of a group commercial center. Dennis Newcombe, Beus Gilbert PLLC and Cain Garcia, RKAA Architects, Inc., applicant; Walgreen Arizona Drug Company, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 6-0) | | | Not available |
| 18-1037 | 7-b | Ordinance | ZON18-00451 (District 2) 1700 block of South Pierpont (west side). Located north of Baseline Road and west of Higley Road (22.2± acres). Rezoning from LI-PAD to LI; Site Plan Review; and Special Use Permit for parking reduction for a hospital. This request will allow for the development of a rehabilitation hospital as part of a future medical complex. Andrew Whisler, Kimley-Horn, applicant; Banner Health, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 6-0) | | | Not available |
| | | | Items not on the Consent Agenda | | | Not available |
| | 8 | | Conduct a public hearing on the following annexation case: | | | Not available |
| 18-1032 | 8-a | Public Hearing | Public hearing prior to the release of the petition for signatures for annexation case ANX18-00471, located south of University Drive and east of Signal Butte Road (5.91± acres). This request is initiated by the applicant, Darren Smith, Babbitt Nelson Engineering, for the owner, Funk Family Enterprises, LLC. (District 5) | | | Not available |
| | 9 | | Items from citizens present. (Maximum of three speakers for three minutes per speaker). | | | Not available |
| | 10 | | Adjournment. | | | Not available |
| | | | The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4)) | | | Not available |
Usually it goes without saying - simply being understood in most places that in a representative democracy Any elected government cannot be effective without engaged residents.
Agenda 
