NEXT MONTH > TENTATIVE AGENDA JUNE 1, 2020 Mesa City Council Study Session

This was printed on 5/21/2020
There's a lot of moving parts
Mayor's Welcome 
Roll Call 
Invocation: Moment of Silence 
Pledge of Allegiance 
Awards, Recognitions and Announcements 
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_________________________________________________________________1 Take action on all consent agenda items. 
Items on the Consent Agenda *2 
20-0609 Approval of minutes of previous meetings as written. 
3 Take action on the following recommendation made by the Judicial Advisory Board: 
20-0610 Reappointing City Magistrate, Alicia Lawler, to a two-year term beginning July 1, 2020 and ending June 30, 2022. *3-a 
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4 Take action on the following contracts: (9)
Reference: Meeting details  Meeting Details/ Council, Committee & Board Research Center

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5 Take action on the following resolutions: 

ITEM 5A 20-0564 Designating the General Election date as November 3, 2020 and the purpose of the General Election including 
> providing the deadline for filing arguments for and against ballot measures, 
> deadline for voter registration, and providing the times that polls will be open. (Citywide)

File #:

20-0564

Type:

Resolution

Status:

Agenda Ready

In control:

City Council

On agenda:

6/1/2020

Title:

Designating the General Election date as November 3, 2020 and the purpose of the General Election including providing the deadline for filing arguments for and against ballot measures, deadline for voter registration, and providing the times that polls will be open. (Citywide)

Attachments:

1. Resolution

___________________________________________ 20-0495 
Approving and authorizing the submittal to the U.S. Department of Housing and Urban Development of the 

• Second Substantial Amendment to the City of Mesa Annual Action Plan for Fiscal Year 2019/2020 and the 
• First Substantial Amendment to the Five-Year Consolidated Plan for Fiscal Years 2015/2016 through 2019/2020 for the receipt of Emergency Solutions Grant COVID-19 program (ESG-CV) and 
• the reprogramming of Fiscal Year 2019/2020 Community Development Block Grant (CDBG) funds in response to the Coronavirus pandemic, and 
• authorizing the City Manager to expend, disburse, and enter into agreements for disbursement of the ESG-CV and CDBG funds. (Citywide) *5-b 

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20-0498 Approving and authorizing the City Manager to disburse Fiscal Year 2020/2021 Human Services funds to non-profit organizations for activities approved by City Council and to enter into agreements for disbursement of the funds. (Citywide) *5-c 

20-0499 Approving and authorizing the City Manager to submit the 

• City of Mesa Five-Year Consolidated Plan for Fiscal Years 2020/2021 through 2024/2025, 
• Analysis of Impediments to Fair Housing, and the 
• Annual Action Plan for Fiscal Year 2020/2021

authorizing the submittal of applications to receive entitlement funds for Fiscal Year 2020/2021 under the 
U.S. Department of Housing and Urban Development Community Development Block Grant program (CDBG), 
Emergency Solutions Grant program (ESG) and the 
HOME Investment Partnership Program (HOME) to fund activities approved by the City Council; and 

authorizing the City Manager to expend, disburse and enter into agreements for disbursement of Fiscal Year 2020/2021 CDBG, ESG, and HOME funds received by the City. (Citywide) *5-d 

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NOTE: 
The Tentative Agenda was this Study Session was printed on 5/21/2020
The required 30-day comment period concluded on May 26, 2020.

"Comments received at the public hearings and during the 30-day comment period have been incorporated in the CP.

The public meetings conducted, and 30-day public comment period meet the Citizen Participation requirements set by HUD"
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File #:

20-0499

Type:

Resolution

Status:

Agenda Ready

In control:

City Council

On agenda:

6/1/2020

Title:

Approving and authorizing the City Manager to submit the City of Mesa Five-Year Consolidated Plan for Fiscal Years 2020/2021 through 2024/2025, Analysis of Impediments to Fair Housing, and the Annual Action Plan for Fiscal Year 2020/2021; authorizing the submittal of applications to receive entitlement funds for Fiscal Year 2020/2021 under the U.S. Department of Housing and Urban Development Community Development Block Grant program (CDBG), Emergency Solutions Grant program (ESG) and the HOME Investment Partnership Program (HOME) to fund activities approved by the City Council; and authorizing the City Manager to expend, disburse and enter into agreements for disbursement of Fiscal Year 2020/2021 CDBG, ESG, and HOME funds received by the City. (Citywide)

Attachments:

1. Council Report, 2. Resolution, 3. Attachment A -Funding Recommendations, 4. Attachment B - Plan Summaries

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20-0563 Vacating a portion of road right-of-way along Old Lehi Road between North Gilbert Road and East McDowell Road located at 2126 East Lehi Road to allow the property owner ingress and egress from the west side of the property; requested by the property owner. (District 1) *5-e 

File #:

20-0563

Type:

Resolution

Status:

Agenda Ready

In control:

City Council

On agenda:

6/1/2020

Title:

Vacating a portion of road right-of-way along Old Lehi Road between North Gilbert Road and East McDowell Road located at 2126 East Lehi Road to allow the property owner ingress and egress from the west side of the property; requested by the property owner. (District 1)

Attachments:

1. Council Report, 2. Vicinity Map, 3. Detail Maps, 4. Resolution

20-0583 Extinguishing a public utilities and facilities easement located on the southwest corner of South Pomeroy and East Main Street to accommodate the construction of a building as part of the GRID Project; requested by the developer. (District 4) *5-f 

Insert from Council Report:
"Discussion This PUFE was dedicated in document no. 2012-0629801, records of Maricopa County, Arizona, on July 18, 2012. The PUFE is located along the east side of APN 138-65- 006H located at the SWC of South Pomeroy and East Main Street. 
The abandonment is staff-initiated for this City-owned property which is being leased to the developer of the GRID project. 

A waterline and non-City utilities located in the PUFE have been relocated by the developer. 

Extinguishing this PUFE will allow the developer to construct a proposed building on the site.

File #:

20-0583

Type:

Resolution

Status:

Agenda Ready

In control:

City Council

On agenda:

6/1/2020

Title:

Extinguishing a public utilities and facilities easement located on the southwest corner of South Pomeroy and East Main Street to accommodate the construction of a building as part of the GRID Project; requested by the developer. (District 4)

Attachments:

1. Council Report, 2. Detail Map, 3. Vicinity Map, 4. Resolution and Exhibit A

20-0606 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with Maricopa County for the purposes of using county-leased and secured hotel rooms in Mesa to help shelter at-risk homeless individuals/families due to the COVID-19 health pandemic. (Citywide) *5-g 


City of Mesa Page 6 Printed on 5/21/2020 City Council Meeting Agenda - Tentative June 1, 2020 

20-0244 Authorizing the defeasance and redemption of a portion of the City’s outstanding Taxable Utility Systems Revenue Bonds, Series 2010 (Build America Bonds - Direct Pay), and Utility Systems Revenue Refunding Bonds, Series 2014, not to exceed $17,000,000. (Citywide) *5-h 

20-0248 Levying the amount to be collected by a secondary property tax and the rate upon each one hundred dollars ($100) of assessed valuation of property subject to taxation within the City of Mesa for the fiscal year ending June 30, 2021. (Citywide) The FY 2020-21 secondary property tax rate of $1.1171 represents a 6% reduction from the prior year’s tax rate, while maintaining a tax levy of $41.7 million. *5-1
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MORE MUCH MORE

6 Introduction of the following ordinance and setting June 15, 2020 as the date of the public hearing on this ordinance: 

20-0616 Repealing and replacing Title 1, Chapter 7 of the Mesa City Code pertaining to City Magistrates to formalize the term of office for the Presiding City Magistrate and clarify the term of office for City Magistrates, and amending Title 2, Chapter 3 of the Mesa City Code pertaining to the Judicial Advisory Board to formalize the appointment and reappointment process for the Presiding City Magistrate, clarify the appointment and reappointment process for City Magistrates, and clarify the Presiding City Magistrate’s authority to appoint Magistrates Pro Tem. (Citywide) *6-a 

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7 Discuss, receive public comment, and take action on the following ordinances: 

20-0514 ZON20-00030 (District 6) 

Within the 9500 block of East Southern Avenue (south side) and within the 1200 block of South 96th Street (west side). Located west of Crismon Road on the south side of Southern Avenue (1.6± acres). Rezoning from NC to RM-3 and Site Plan Review. This request will allow for a multi-residence development. 

Sean Lake, Pew and Lake PLC, applicant; 

Holualoa Superstition Canyon Land LLC, owner. 

Staff Recommendation: Approval with conditions 

P&Z Board Recommendation: Approval with conditions (Vote: 7-0) *7-a 

City of Mesa Page 7 Printed on 5/21/2020 City Council Meeting Agenda - Tentative June 1, 2020 

20-0512 Amending Chapter 58 of Title 11, the Zoning Ordinance, of the Mesa City Code to remove the limitation that certain land uses in the T5MS Transect Zone are not allowed on the ground floor and to allow certain Land Uses in the T5MS Transect Zone to occupy up to fifty percent of the ground floor if the development meets specific criteria. (Citywide) 

Staff Recommendation: Approval P&Z 

Board Recommendation: Approval 
(Vote: 7-0) *7-b 

20-0584 Modifying rates for residential water utility services. Establishing a 30% discount rate off the water service charge for qualified low-income senior residents. (Citywide) *7-c 

20-0511 Amending Sections 9-11-3 through 9-11-5 of the Mesa City Code pertaining to Floodplain Regulations and the National Flood Insurance Program, and adopting by reference Floodplain Management Regulations, a Flood Insurance Study, and Flood Insurance Rate Maps. The revisions are to comply with current state and federal floodplain regulations under the National Flood Insurance Program. (Citywide) *7-d 

8 Discuss, receive public comment, and take action on the following zoning ordinance and take action on the following development agreement regarding property located on the west side of South Ellsworth Road, north of Ray Road: 

20-0513 ZON18-00483 (District 6) 

Within the 4800 to 5000 blocks of South Ellsworth Road (west side). Located on the west side of Ellsworth Road north of Ray Road (74± acres). Rezoning from AG, LI, and PEP-BIZ-PAD to LI-PAD, LC-PAD and RM-4-PAD. 

This request will allow for a mixed-use development. 

• Jeffery Blilie, Beus, Gilbert, McGroder PLLC, applicant; 
• Sun Belt Land Holdings LP, owner. 

Staff Recommendation: Approval with conditions 
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) *8-a 

20-0573 Approving and authorizing the City Manager to enter into a Development Agreement with Sunbelt Land Holdings, LP, relating to approximately 73.7 acres of property located at the northwest corner of Ellsworth Road and Point Twenty-Two Boulevard for the purpose of developing a mixed-use development. (District 6) *8-b 

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Items not on the Consent Agenda 

9 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 

City of Mesa Page 8 Printed on 5/21/2020

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Meeting Name: City Council Agenda status: Tentative Meeting date/time: 6/1/2020 5:45 PM Minutes status: Draft Meeting location: Virtual Platform Published agenda:  Agenda Published minutes: Not available Meeting video: Not available  Attachments: Meeting Items (26) 26 records Group Export Show: Legislation only File # Agenda # Type Title Action Result Action Details 20-0610 3-a Appointment Reappointing City Magistrate, Alicia Lawler, to a two-year term beginning July 1, 2020 and ending June 30, 2022. Not available 20-0600 4-a Contract Purchase of Field Lighting for Skyline Park (Replacement) for the Parks, Recreation and Community Facilities (PRCF) Department (Citywide) PRCF is looking to replace the field lights at Skyline Softball Field this summer. The existing lights no longer have readily available replacement parts and bulbs, and the poles cannot be confirmed to have structural integrity for use with a new lighting system. The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase using the Sourcewell cooperative contract with Musco Sports Lighting LLC, at $338,803.55, based on estimated requirements. Not available 20-0595 4-b Contract One-Year Renewal with a One-Year Renewal Option to the Term Contract for Police Motorcycle Maintenance and Repair Services for the Police Department (Citywide) This contract provides maintenance and repair of the Police Department motorcycle fleet which currently consists of 23 Kawasaki Concours 1400 motorcycles. Fleet Services now has an in-house motorcycle repair technician to handle a majority of the routine services. The Police Department and Purchasing recommend authorizing the renewal with Arizona Kawasaki, Inc. dba Kelly’s Kawasaki (a Mesa business), at $70,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. Not available 20-0599 4-c Contract Purchase of One Automated Extraction Instrument (Addition) for DNA Analysis for the Police Department (Citywide) The QIAsymphony SP Instrument is an automated extraction system that has the capability of extracting up to 96 samples from up to four analysts at the same time. An additional instrument will increase the existing capacity and provide a redundancy if the current instrument needs to be taken off-line for service or upgrades. All DNA analysts have passed a competency test in the use of this instrument and detailed procedures have been developed for use in the laboratory. Using a different extraction instrument would require separate supplies and reagents. The Police Department and Purchasing recommend awarding the contract to the sole source vendor, QIAGEN, Inc., at $132,164.42, based on estimated requirements. This purchase is funded by the National Institute of Justice Capacity Enhancement and Backlog Reduction Grant. Not available 20-0596 4-d Contract Three-Year Term Contract with Two Years of Renewal Options for Police Service Dogs for the K9 Unit for the Mesa Police Department (Citywide) The Mesa Police Department K9 Unit uses Police Service Dogs for both patrol and detection (explosives, narcotics, etc.) purposes. The K9 Unit assists Police members in duties including, but not limited to, searching and apprehension of persons suspected of criminal behavior, lost persons, evidence, stolen property, or other articles. An evaluation committee recommends awarding the contract to the highest-scored proposal from Adlerhorst International Inc., at $71,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. Not available 20-0602 4-e Contract Purchase of One Airborne Video Downlink Solution (Replacement) for the Mesa Police Department (Citywide) Enhanced technology, such as a video downlink system, provides real-time, direct video between airborne and ground units, allowing safer and more effective coordinated efforts during routine and emergency events and situations by giving emergency managers greater real-time situational awareness. An evaluation committee recommends awarding the contract to the highest-scored proposal from Vislink Technologies, at $156,000, based on estimated requirements. This award recommendation requests capacity for two helicopters should additional funding be identified. The initial purchase is funded by 2019 Homeland Security Grant ($72,179) and 2017 Reallocated Funds - Homeland Security Grant ($16,981.) Not available 20-0597 4-f Contract Dollar-Limit Increase to the Term Contract for Polyethylene Natural Gas Pipe and Fittings for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) Energy Resources - Gas Utility uses polyethylene natural gas pipe and fittings for newly installed intermediate natural gas mains and services and to replace aging infrastructure. The Business Services and Energy Resources Departments and Purchasing recommend increasing the dollar-limit with Border States; Georg Fischer Central Plastics LLC; and Western Water & Gas Products Ltd; by $40,000, for Years 2 and 3, from $832,000 to $872,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. Not available 20-0601 4-g Contract One-Year Renewal with a One-Year Renewal Option to the Term Contract for Utility Adjustment Services for the Transportation Department (Citywide) This contract provides minor concrete work and the adjustment of gas and water valves, survey monuments, sewer cleanouts, and manholes associated with utility cut repairs and/or failed utility frames and other related services. The Transportation Department and Purchasing recommend authorizing the renewal with Lincoln Constructors Inc., at $515,120 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. Not available 20-0594 4-h Contract One-Year Renewal with a One-Year Renewal Option to the Term Contract for Class 400 Gas Meters for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) This contract provides gas meters used for new service installations and repairs. These meters are used for monitoring volume of customer gas usage and for billing of residential and commercial services. The Business Services and Energy Resources Departments and Purchasing recommend authorizing the renewal with Border States Industries, Inc., at $265,500 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. Not available 20-0607 4-i Contract Robson Electrical Substation East Bay Transformer - Switchgear Replacement CMAR Project - GMP No. 2 (District 2) Council approved GMP No. 1 for this project in April 2019, which included furnishing, installing, and constructing the conduits, foundations, structural steel, and switches necessary to support the replacement of the transformer and associated switchgear. GMP No. 2 is the final GMP for the project. The scope of work includes furnishing, installation, and construction of the high voltage electrical bus and electrical relaying necessary to commission the new substation transformer and switchgear, which were installed in GMP No.1. New electrical cable will also be installed from the switchgear to connect to the electrical distribution grid. And site modifications, including fencing and resurfacing, will also be completed. Staff recommends awarding the contract for this portion of the CMAR project to ESS Corporation in the amount of $1,279,817.55, and authorizing a change order allowance in the amount of $127,981.75 (10%), for a total GMP award of $1,407,799.30. Pro Not available 20-0564 5-a Resolution Designating the General Election date as November 3, 2020 and the purpose of the General Election including providing the deadline for filing arguments for and against ballot measures, deadline for voter registration, and providing the times that polls will be open. (Citywide) Not available 20-0495 5-b Resolution Approving and authorizing the submittal to the U.S. Department of Housing and Urban Development of the Second Substantial Amendment to the City of Mesa Annual Action Plan for Fiscal Year 2019/2020 and the First Substantial Amendment to the Five-Year Consolidated Plan for Fiscal Years 2015/2016 through 2019/2020 for the receipt of Emergency Solutions Grant COVID-19 program (ESG-CV) and the reprogramming of Fiscal Year 2019/2020 Community Development Block Grant (CDBG) funds in response to the Coronavirus pandemic, and authorizing the City Manager to expend, disburse, and enter into agreements for disbursement of the ESG-CV and CDBG funds. (Citywide) Not available 20-0498 5-c Resolution Approving and authorizing the City Manager to disburse Fiscal Year 2020/2021 Human Services funds to non-profit organizations for activities approved by City Council and to enter into agreements for disbursement of the funds. (Citywide) Not available 20-0499 5-d Resolution Approving and authorizing the City Manager to submit the City of Mesa Five-Year Consolidated Plan for Fiscal Years 2020/2021 through 2024/2025, Analysis of Impediments to Fair Housing, and the Annual Action Plan for Fiscal Year 2020/2021; authorizing the submittal of applications to receive entitlement funds for Fiscal Year 2020/2021 under the U.S. Department of Housing and Urban Development Community Development Block Grant program (CDBG), Emergency Solutions Grant program (ESG) and the HOME Investment Partnership Program (HOME) to fund activities approved by the City Council; and authorizing the City Manager to expend, disburse and enter into agreements for disbursement of Fiscal Year 2020/2021 CDBG, ESG, and HOME funds received by the City. (Citywide) Not available 20-0563 5-e Resolution Vacating a portion of road right-of-way along Old Lehi Road between North Gilbert Road and East McDowell Road located at 2126 East Lehi Road to allow the property owner ingress and egress from the west side of the property; requested by the property owner. (District 1) Not available 20-0583 5-f Resolution Extinguishing a public utilities and facilities easement located on the southwest corner of South Pomeroy and East Main Street to accommodate the construction of a building as part of the GRID Project; requested by the developer. (District 4) Not available 20-0606 5-g Resolution Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with Maricopa County for the purposes of using county-leased and secured hotel rooms in Mesa to help shelter at-risk homeless individuals/families due to the COVID-19 health pandemic. (Citywide) Not available 20-0244 5-h Resolution Authorizing the defeasance and redemption of a portion of the City’s outstanding Taxable Utility Systems Revenue Bonds, Series 2010 (Build America Bonds - Direct Pay), and Utility Systems Revenue Refunding Bonds, Series 2014, not to exceed $17,000,000. (Citywide) Not available 20-0248 5-i Resolution Levying the amount to be collected by a secondary property tax and the rate upon each one hundred dollars ($100) of assessed valuation of property subject to taxation within the City of Mesa for the fiscal year ending June 30, 2021. (Citywide) The FY 2020-21 secondary property tax rate of $1.1171 represents a 6% reduction from the prior year’s tax rate, while maintaining a tax levy of $41.7 million. Not available 20-0616 6-a Ordinance Repealing and replacing Title 1, Chapter 7 of the Mesa City Code pertaining to City Magistrates to formalize the term of office for the Presiding City Magistrate and clarify the term of office for City Magistrates, and amending Title 2, Chapter 3 of the Mesa City Code pertaining to the Judicial Advisory Board to formalize the appointment and reappointment process for the Presiding City Magistrate, clarify the appointment and reappointment process for City Magistrates, and clarify the Presiding City Magistrate’s authority to appoint Magistrates Pro Tem. (Citywide) Not available 20-0514 7-a Ordinance ZON20-00030 (District 6) Within the 9500 block of East Southern Avenue (south side) and within the 1200 block of South 96th Street (west side). Located west of Crismon Road on the south side of Southern Avenue (1.6± acres). Rezoning from NC to RM-3 and Site Plan Review. This request will allow for a multi-residence development. Sean Lake, Pew and Lake PLC, applicant; Holualoa Superstition Canyon Land LLC, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 7-0) Not available 20-0512 7-b Ordinance Amending Chapter 58 of Title 11, the Zoning Ordinance, of the Mesa City Code to remove the limitation that certain land uses in the T5MS Transect Zone are not allowed on the ground floor and to allow certain Land Uses in the T5MS Transect Zone to occupy up to fifty percent of the ground floor if the development meets specific criteria. (Citywide) Staff Recommendation: Approval P&Z Board Recommendation: Approval (Vote: 7-0) Not available 20-0584 7-c Ordinance Modifying rates for residential water utility services. Establishing a 30% discount rate off the water service charge for qualified low-income senior residents. (Citywide) Not available 20-0511 7-d Ordinance Amending Sections 9-11-3 through 9-11-5 of the Mesa City Code pertaining to Floodplain Regulations and the National Flood Insurance Program, and adopting by reference Floodplain Management Regulations, a Flood Insurance Study, and Flood Insurance Rate Maps. The revisions are to comply with current state and federal floodplain regulations under the National Flood Insurance Program. (Citywide) Not available 20-0513 8-a Ordinance ZON18-00483 (District 6) Within the 4800 to 5000 blocks of South Ellsworth Road (west side). Located on the west side of Ellsworth Road north of Ray Road (74± acres). Rezoning from AG, LI, and PEP-BIZ-PAD to LI-PAD, LC-PAD and RM-4-PAD. This request will allow for a mixed-use development. Jeffery Blilie, Beus, Gilbert, McGroder PLLC, applicant; Sun Belt Land Holdings LP, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 7-0) Not available 20-0573 8-b Resolution Approving and authorizing the City Manager to enter into a Development Agreement with Sunbelt Land Holdings, LP, relating to approximately 73.7 acres of property located at the northwest corner of Ellsworth Road and Point Twenty-Two Boulevard for the purpose of developing a mixed-use development. (District 6) Not available