It's a Three-for-One Showdown today starting off at 5:15 p.m. in The Lower Chambers where there's way-too-much many "left-overs" left unexplained on-the-table from last Thursday's crammed City Council Study Session at 7:30 in the morning
(1) "Study" Session @ 5:15
(1) Regular Meeting @ 5:45
(1) "Special" Council Meeting @ 5:50
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NOTE: The Final Agenda was printed on Thu 06.03.2021 to reflect actions from the Study Session at 07:30 a.m.
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The Mesa City Council believes that its people, not leaders, are what makes a City great and actively works to encourage citizen participation in the decision-making process. Whether it is through neighborhood meetings, advisory boards and committees, telephone calls and letters, or emails, the Mesa City Council sets policies based on the input and needs of its citizens.
Mayor John Giles | ||
Vice Mayor Mark Freeman | Councilmember Jeremy Whittaker | Councilmember Francisco Heredia |
| Councilmember David Luna | Councilmember Kevin Thompson |
ITEM 4 13 Contracts
*4 Take action on the following contracts:
21-0605 Purchase of Audio/Visual Equipment (Replacement/Upgrade) for the Mesa Police Department (Citywide) The Police Training Division is requesting to make a purchase for audio/visual upgrades at the Mesa Public Safety Training Facility - Maltese Classroom and Multipurpose Classroom.
The Police Department and Purchasing recommend authorizing the purchase using the Mohave cooperative contract with Corporate Technology Solutions, at $91,100, based on estimated requirements. *4-a
21-0608 Purchase of 24 Duty Lockers (Replacements) for the Mesa Police Department (Citywide)
This purchase will provide 24, new duty lockers for the Police Department, Airport Unit personnel assigned to Phoenix Mesa Gateway Airport. The existing lockers were transferred to the Police Department from the Fire Department over ten years ago. The current used lockers are well past their life expectancy. The Police Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Arizona Furnishings, at $47,773.71, based on estimated requirements. *4-b
City of Mesa Page 3 Printed on 6/3/2021 City Council Meeting Agenda - Final June 7, 2021
21-0601 Purchase of One 3D Scanner (Addition) for the Mesa Police Department (Sole Source) (Citywide)
The Vehicular Crimes Unit will use this 3D scanner technology to accurately scan and document collision and crime scenes to produce a 3D virtual environment with capabilities to measure objects and evidence in a scene that can be provided to investigators and City Prosecutors.
The Police Department and Purchasing recommend awarding the contract to the sole source vendor, FARO Technologies, Inc., at $69,103.29. This purchase is funded by the General Fund - Special Programs Fund. *4-c
21-0604 Purchase of an Officer Training Simulator (Addition) for the Mesa Police Department (Sole Source) (Citywide)
The APEX Officer Virtual Reality Training System will provide interactive testing and assessment and immersive hands-on scenario-based exercises with detailed debriefing and after-action review.
- The APEX system is designed to increase knowledge, skills and confidence in a safe, challenging environment that is interactive and engaging.
- The system will be an additional tool to train officers consistently and safely in the areas of decision making and threat recognition.
The Police Department and Purchasing recommend awarding the contract to the sole source vendor, Govred Technology, Inc., at $66,000. *4-d
21-0607 Two-Year Term Contract with Three Years of Renewal Options for Household Hazardous Materials Facility Operational Support for the Environmental Management and Sustainability Department (Citywide)
This contract will provide operational support for the Household Hazardous Materials Facility to include facility staffing, technical support, transportation, and disposal of hazardous materials, and various containers and supplies for hazardous materials sorting. An evaluation committee recommends awarding the contract to the highest scored proposal from Clean Harbors Environmental Services, Inc., at $450,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-e
City of Mesa Page 4 Printed on 6/3/2021 City Council Meeting Agenda - Final June 7, 2021
21-0609 Dollar-Limit Increase to the Term Contract for the Streetlight Monitoring System for the Transportation Department (Sole Source) (Citywide)
Philips City Touch is a lighting management system for public lighting in support of Mesa's Smart Cities Initiative. In the City’s efforts to save energy and further customer service, Transportation Field Operations has expanded the pilot project with the Philips City Touch System to a complete citywide installation.
The Transportation Department and Purchasing recommend increasing the dollar-limit with the sole source vendor, Arizona Electrical Distributors (a Mesa business), by $2,082,067.50 for Year 3, from $81,225 to $2,163,292.50 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index.
This purchase is funded by the Local Streets Fund. *4-f
21-0602 Purchase of One Compact Track Loader (Replacement) for the Transportation Department (Citywide)
This compact track loader will be a versatile piece of equipment that will enhance multiple Field Operations work groups. The primary use will be storm drain maintenance, which includes cleaning channels, mowing, and vegetation removal. In addition, this track loader can be used as a back-up for the alley clean-up program, right-of-way maintenance and any other areas where larger equipment is not an option. The skip loader that is being replaced has met established criteria and will be either traded, auctioned, sold, or deployed to special uses.
The Fleet Services and Transportation Departments and Purchasing recommend authorizing the purchase using the Omnia Partners through the City of Tucson cooperative contract with Empire CAT (a Mesa business), at $119,127.86. This purchase is funded by the Local Streets Fund. *4-g
21-0610 Three-Year Term Contract with Two Years of Renewal Options for Spray Marking Paint for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
This contract provides marking spray paint for the Gas Division for utilities locators. Materials and Supply places orders and maintains stock inventory as needed. The Business Services Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Copper State Bolt & Nut Co., at $75,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. *4-h
City of Mesa Page 5 Printed on 6/3/2021 City Council Meeting Agenda - Final June 7, 2021
21-0611 Purchase of a Total Organic Carbon Analyzer and Autosampler (Addition) for the Water Resources Department (Sole Source) (Citywide)
This Total Organic Carbon (TOC) analyzer will be used to calibrate existing instrumentation performance to ensure regulatory compliance at the City's two Central Arizona Project Water Treatment Plants (Brown Road Water Treatment Plant and Signal Butte Water Treatment Plant).
Reliability of the TOC instruments are vital to the water treatment operations of the plants.
The Water Resources Department and Purchasing recommend awarding the contract to the sole source vendor, SUEZ WTS Analytical Instruments, Inc., at $40,000. *4-i
21-0606 Three-Year Term Contract with Two Years of Renewal Options for Hayward Gordon Water and Wastewater Treatment Pumps, Equipment, Parts, and Services for the Water Resources Department (Citywide)
This contract will provide Hayward Gordon equipment, parts, and services needed to maintain critical water and wastewater infrastructure. An evaluation committee recommends awarding the contract to the highest scored proposal from Hayward Gordon ULC, at $150,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-j
21-0603 Purchase of a Total Kjeldahl Nitrogen Analyzer (Replacement) and Term Contract for Supplies and Annual Maintenance for the Water Resources Department (Citywide)
The Compliance Laboratory will utilize the TKN Analyzer to perform analysis on microbial and inorganic compliance samples from the City’s wastewater, biosolids ,and pre-treatment programs. The current TKN Analyzer in use in the Laboratory was purchased in 2011 and is approaching the end of its useful life. The initial purchase includes the device and subsequent years are for annual maintenance and supplies. An evaluation committee recommends awarding the contract to BUCHI, Corporation for Year 1, at $140,000, and Years 2 through 11, at $25,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-k
City of Mesa Page 6 Printed on 6/3/2021 City Council Meeting Agenda - Final June 7, 2021
21-0612 Three-Year Term Contract with Two Years of Renewal Options for Technical Retro Commissioning of City Buildings for Citywide Departments (Citywide)
Retro commissioning is a component of the Smart Cities Initiative. Existing energy management systems will be assessed and building systems will be optimized to save energy, while maintaining current operational needs and comfort of building occupants.
Environmental Management and Sustainability and Parks, Recreation and Community Facilities will use services provided by these qualified firms to evaluate conditions and efficiency of existing facilities, make quick fixes to improve conditions, and prepare a list of recommended capital improvements that reduce energy consumption and improve existing conditions. An evaluation committee recommends awarding the contract to the five, highest scored proposals from Bath Group, Inc., dba, Bath Commissioning Corporation (a Mesa business); McKinstry Essention, LLC; GLHN Architects & Engineers, Inc.; Stantec Consulting Services Inc., dba Stantec; and ETC Group, at $150,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. This purchase is funded by the Environmental Compliance Fee. *4-l
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21-0579 The Studios @ Mesa City Center - Third Guaranteed Maximum Price (GMP No. 3) (District 4)
21-0579 The Studios @ Mesa City Center - Third Guaranteed Maximum Price (GMP No. 3) (District 4)
This is the final GMP for The Studios @ Mesa City Center building renovation.
The scope of work includes procurement and installation of finishes, concrete, materials, and other associated tasks. Staff recommends awarding the contract for GMP No. 3 to the selected Construction Manager at Risk, Okland Construction, in the amount of $3,480,733 (GMP) and authorizing a change order allowance in the amount of $174,037 (5%), for a total amount of $3,654,770.
$3,480,733 (GMP) and authorizing a change order allowance in the amount of $174,037 (5%), for a total amount of $3,654,770.
This project is funded by the Economic Investment Fund and General Fund - Capital.
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