That's right - Here we Go! with the same crew referred to with much affection on this blog as "The Brady Bunch". The repercussions of a stunning announcement from The Arizona Department of Water Resources could serious change all those "Pipe Dreams" for expanding real estate developments and short-sighted rampant and unrestrained land-use planning strategies proposed last year in the fastest growing city in America.
THERE'S NOT ENOUGH WATER
KEEPING YOU INFORMED well ahead of time - you are actively encouraged to engage with your city government.
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| Meeting Name: | City Council Study Session | Agenda status: | Final |
| Meeting date/time: | 7/1/2021 5:15 PM | Minutes status: | Draft |
| Meeting location: | Lower Council Chambers | ||
| Published agenda: |  Agenda |
STUDY SESSION @ 5:15 PM
ON THE MESA CITY COUNCIL AGENDA: Proposed Audit Plan FY 2021/2022 
Factors considered when selecting audits may include:
Questions or changes?
Now that the first-half of 2021 is over with after tomorrow, what wasn't done for internal audits can get some overdue attention now.
Looks like 'the time has been adjusted' and scheduled for a City Council Meeting on July 8, 2021
ITEM 2-a
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Proposed Audit Plan Fiscal Year 2021/2022
( Page 1 of 2 )
Mission
The City Auditor’s office provides audit, consulting, and investigative services to identify and minimize risks, maximize efficiencies, improve internal controls, and strengthen accountability to Mesa’s citizens.
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AN INSERT FROM AN EARLIER POSTS ON THIS BLOG
December 2020
FIRST LOOK: Mesa City Annual Financial Review Fiscal Year Ending June 2020 > Impact of Coronavirus Aid, Relief and Economic Security
This CAFR is an internal audit report prepared by the city's Financial Services Department that covers the first half of the calendar year and the end of the the fiscal year in June 2020 - four months into the COVID-19 Pandemic. We are now six months more into unpredictable stronger economic impacts that have destroyed the long-term prior planning strategies as well as the overall budget predictions, estimates and forecasts.
| File #: | 20-1230 |
| Type: | Presentation | Status: | Agenda Ready |
| In control: | Audit, Finance and Enterprise Committee |
| On agenda: | 12/14/2020 |
| Title: | Hear a presentation, discuss, and provide a recommendation on the City's Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ended June 30, 2020. |
| Attachments: | 1. Presentation, 2. 2020 CAFR |
1 PRESENTATION:
2 2020 CAFR DOCUMENT
11.8MB 191 Pages
Financial Services Department
14 December 2020
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FOR THE INTEREST OF READERS OF THIS BLOG:
5 Ways Internal Audit Can Fail to Adequately Serve Its OrganizationRichard ChambersFebruary 11, 2019
Source : https://iaonline.theiia.org
1. Avoiding High-risk Areas or Quietly Accepting Scope Limitations
2. Ignoring Organizational Culture
3. Failure to Perform Follow-up
4. "Watering Down" Reportable Issues
5. Failure to Provide Adequate Reporting About Internal Audit
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Audit Plan Purpose and Considerations
The Audit Plan is a Council-approved document which outlines the planned activities of the City Auditor’s office for the year. Factors considered when selecting audits may include:
Requests or suggestions received from the City Council or City Manager Statutory mandates and/or volume of regulations (highly regulated vs. unregulated) Prior audit history or lack thereof Activities commonly susceptible to fraud Complexity of operations, significant changes in operations, or high turnover Cash handling volume and number of locations Impact and likelihood of potential adverse events (risk management/control failures)
The Audit Plan intentionally exceeds our capacity by approximately 20%, to provide flexibility to adjust the timing of a project to accommodate the needs of the client, while also managing our resources most efficiently.
Audits which are not completed in the current year may be carried forward to the next year, as is the case with one of this year’s audits*.
Audits Planned for FY 2021/2022
Audit Subject Area Initial Objectives
* Falcon Field - Leases
Determine whether effective controls are in place to ensure revenues are accurately calculated, recorded, and collected; to prevent or detect errors, fraud, waste, or abuse, and ensure compliance with policies, statutes, and other applicable requirements.
PRCF – Mesa Tennis Center
Determine whether effective controls are in place to ensure all due fees and charges are accurately calculated, recorded, and collected.
Police Department – Property and Evidence
Determine whether effective controls are in place to ensure that property and evidence are properly documented, secure, and available when needed; and ensure compliance with applicable policies, statutes, and other requirements or recommended practices.
Police Department – Criminal Investigations Case Management
Determine whether effective controls are in place to ensure that cases are properly assigned, investigated, and disposed of in accordance with applicable policies, statutes, and other requirements.
DoIT – Remote Access
Determine whether effective controls are in place to ensure risks related to remote access to the City’s network are minimized and connectivity between the network and remote users is secure.
( Proposed Audit Plan Fiscal Year 2021/2022 Page 2 of 2)
Transportation – Street Maintenance
Determine whether effective controls are in place to ensure proper maintenance of City streets in accordance with applicable policies, statutes, and other requirements.
Services/Housing & Community Development – VASH Program
Determine whether effective controls are in place to properly administer the Veteran Affairs Supporting Housing Voucher (VASH) program in accordance with applicable policies, statutes, and other requirements.
FY 2020/2021 Work in Progress (as of 6/30/2021)
DoIT – Software/Application Management
Fleet – Parts Management
Business Services/Purchasing Division – Procurement Processes
Police Department – Badging/Security Access
PCI DSS
Annual Review Follow-up Reviews Due in FY 2021/2022
PRCF – Convention Center Revenues
HR/Employee Benefits – Claims Admin. Contract
Transient Lodging Tax
Engineering – CMAR Projects
Engineering – JOC Projects
Police – Photo Safety Program
MFMD – Medical Transportation Services & Billing
_____________________________________________________________________________________
The objective of each follow-up review is to verify that corrective actions
agreed to in response to the audit were:
1) Implemented as agreed2) Effective in resolving the underlying audit findings
Other Activities
> Citywide Cash Audits
Unannounced audits of cash handling sites citywide throughout the year.
> Payment Card Industry Data Security Standards (PCI DSS) Review
Annual review of payment card acceptance sites for PCI DSS compliance.
> Fraud & Ethics Hotline Investigations
Monitor the City’s Fraud & Ethics Hotline and conduct investigations when necessary.
Consulting Services
Provide independent consulting/advisory servicesdata collectionvalidation, or analysisinternal control reviewsrisk analysesfinancial statement reviewsetc. as needed.
Unscheduled Audits
As directed by the City Council or City Manager, conduct unscheduled audits, which may arise due to unforeseen circumstances.
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| File #: | 21-0727 |
| Type: | Presentation | Status: | Agenda Ready |
| In control: | City Council Study Session |
| On agenda: | 7/1/2021 |
| Title: | Hear a presentation, discuss, and provide direction on the proposed Audit Plan for FY 2021/22. |
| Attachments: | 1. Presentation, 2. FY 2021-2022 Audit Plan (Proposed) |
PRESENTATION
City Auditor
Proposed FY 2022 Audit Plan
City Council Study Session July 1, 2021
Joseph Lisitano, City Auditor
Audit Plan Overview:
• Current work in progress
• Audits planned for FY 2022
• Follow-up reviews due in FY 2022
• Other activities
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• Current work in progress
Current work in progress:• DoIT – Software/Application Management• Business Services/Purchasing – Procurement Processes• Fleet – Parts Management• Police – Badging Security Access• PCI DSS Annual Review• Audits planned for FY 2022• Follow-up reviews due in FY 2022• Other activities
• Audits planned for FY 2022
New audits:• *Falcon Field – Leases• PRCF – Mesa Tennis Center• Police Department – Property and Evidence• Police Department – Criminal Investigations Case Management*Carried over from FY21 Audit Plan
• DoIT – Remote Access• Transportation – Street Maintenance• Community Services/Housing & Community Development – VASH Program
• Follow-up reviews due in FY 2022
Follow-up reviews:• *PRCF – Convention Center Revenues• *HR/Employee Benefits – Claims Admin. Contract• Transient Lodging Tax • Police – Photo Safety Program*Delayed in FY 21 due to COVID-19
• MFMD – Medical Transportation Services and Billing
• Engineering – CMAR Projects
• Engineering – JOC Projects
• Other activities
Follow-up reviews:
• MFMD – Medical Transportation Services and Billing
• Engineering – CMAR Projects
• Engineering – JOC Projects
• Citywide Cash Handling Audits (continuous)
• PCI DSS Annual Review
• Fraud & Ethics Hotline Investigations
• Consulting (limited reviews, other projects, etc.)
• Unscheduled Audits (if requested by City Manager or City Council)
Questions or changes?____________________________________________________________________________
There's a helluva lot on-the-table.Scroll down to see if anything catches the attention of your eyes - for example in the dollar amounts of Contract Awards, or if there's anything in the district where you live that you might want to know about...and then again, there's always the issue of water for expanding mixed-use development.
It only takes a few minutes to get informed
Use the link provided to send in online comment cards or if you want an item removed from the Consent Agenda
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Council Meeting Notice: To decrease COVID-19 exposure, the City Council Chambers is closed, but public participation and viewing will be available electronically.
Members of the City Council may appear electronically for this meeting, via a video conferencing platform, and the live meeting will be accessible via broadcast and telephonically.
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Because of the current public health emergency, the City Council Chambers is closed for Council Meetings. Public participation will be available electronically.
If you want to provide a written comment or speak telephonically at the meeting, please submit an online comment card by going to Mesaaz.gov/bluecard at least 1 hour prior to the start of the meeting. If you want to speak at the meeting, you will need to indicate on the comment card that you would like to speak during the meeting, and you will need to call 888-788-0099 or 877-853-5247 (toll free) using meeting ID 5301232921 and following the prompts, prior to the start of the meeting. You will be able to listen to the meeting; and when the item you have indicated that you want to speak on is before the Council, and it is your turn to speak, you will be prompted to unmute your line to provide comment.
Applicants and their representatives who have items on the Council agenda and who want to be able to comment on their item or be able to answer questions should fill out this Applicant online comment card at least 1 hour prior to the start of the meeting and call 888-788-0099 or 877-853-5247 (toll free) using meeting ID 5301232921 and following the prompts, prior to the start of the meeting.
For help with the online comment card, or for any other technical difficulties, please call 480- 644-2099.
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CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the consent agenda and considered as a separate item.
If a citizen wants an item removed from the consent agenda, an online comment card will need to be completed by going to Mesaaz.gov/bluecard
LINK CLICK HERE > mesaaz.
at least 1 hour prior to the start of the meeting and by following the instructions provided under “Citizen Participation” at the top of this page.
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City Council Meeting Agenda - Tentative July 8, 2021
Mayor's Welcome
Roll Call (City Council members participate in person or by electronic means.)
Invocation by Pastor Vance Pascua with Christ’s Church of the Valley
Pledge of Allegiance Awards, Recognitions and Announcements
1 Take action on all consent agenda items.
Items on the Consent Agenda
*2 21-0630 Approval of minutes of previous meetings as written.
3 Take action on the following liquor license applications: (SKIPPED
4 Take action on the following contracts:
21-0746 One-Year Renewal to the Term Contract for PC Cycle Replacement and Supplemental Computers, Ruggedized Laptops and Tablets for Various City Departments as requested by the Department of Innovation and Technology (Citywide)
This contract provides for the City's PC Cycle Replacement program managed by the Department of Innovation Technology and provides supplemental purchases of computer equipment for departments as needs are identified. The Department of Innovation and Technology and Purchasing recommend renewing this contract using the State of Arizona cooperative contracts with Dell Marketing LP, Apple Computer Inc., Panasonic Solutions, and Microsoft Corporation, at $2,440,000. *4-a
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Staff recommends awarding a construction services contract to the Construction Manager at Risk, Valley Rain Construction Corp, in the amount of $8,206,683.18 (GMP), and authorizing a change order allowance in the amount of $410,334 (5%), for a total amount of $8,617,017.18.
21-0737 Three-Year Term Contract with Two Years of Renewal Options for Heating, Ventilation, and Air Conditioning Preventative Maintenance Services for City Facilities for the Parks, Recreation and Community Facilities Department (Districts 1, 3, and 4)
This contract will provide preventative maintenance services for heating, ventilation, and air conditioning (HVAC) equipment and Armstrong pump rebuilding in the following municipal buildings: THERE ARE 12:
Arizona Museum of Natural History, Charles K Luster Utilities Building, Communications Building, District Cooling facility, i.d.e.a. Museum, Mesa Arts Center, Mesa City Plaza, Municipal Court, PD Fiesta, PD Headquarters and the Transportation Building.
An evaluation committee recommends awarding the contract to the highest scored proposal from Comfort Systems USA Southwest, Inc., at $156,400 annually, with an annual increase of up to 5%, or the adjusted Consumer Price Index. *4-b
21-0734 Dollar-Limit Increase to the Term Contract for Police Uniform Badges for the Mesa Police Department (Citywide)
This contract furnishes custom police uniform badges. The department recently increased inventory levels to meet demand. The additional capacity is needed to maintain an adequate stock of each badge and rank on hand. The Police Department and Purchasing recommend increasing the dollar-limit with Sun Badge Company by $30,000, from $55,000 to $85,000 annually, with an additional increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-c
City of Mesa Page 3 Printed on 6/24/2021 City Council Meeting Agenda - Tentative July 8, 2021
21-0735 Purchase of Two Replacement Helicopter Cameras and Three New Moving Map Systems for the Mesa Police Department (Citywide)
This purchase will replace two thermal imaging cameras that have become obsolete and provide new moving map systems for use in three police helicopters used by the Air Support Unit to provide video images for day and night missions to assist ground units.
An evaluation committee recommends awarding the contract to the highest scored proposals from Wescam USA, Inc., Churchill Navigation, dba Shotover Systems, and Precision Heli-Support LLC (a Mesa Business), at $1,254,967.58.
The purchase is funded through the Mesa Police Department Operating Budget - Public Safety Sales Tax Funds.
*4-d
21-0754 Purchase of a Drone Detection System for the Mesa Police Department (Citywide)
This equipment will be used to detect, locate, track, and mitigate an Unmanned Aircraft System (UAS) threat at sporting events, large gatherings, presidential and dignitary events, key resources, and critical infrastructure.
The system can be used independently or in unison with other agencies to cover large areas of an event with multiple high-risk locations.
The Police Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Transource Service Corp, at $112,500. The purchase is funded through a Grant from the Arizona Department of Homeland Security. *4-e
21-0741 Purchase of Two Replacement Technical Search and Rescue Color Cameras for the Mesa Fire and Medical Department (Single Response) (Citywide)
These cameras supplement and accelerate investigations to focus on hot points and contrasts in temperatures, helping to locate victims or their thermal signature following natural disasters or other major incidents.
The Fire and Medical Department and Purchasing recommend authorizing the purchase from the single, responsive and responsible bidder, L.N. Curtis and Sons, dba Curtis Tools for Heroes, at $38,200.
The purchase is funded through a grant from the Arizona Department of Homeland Security. *4-f
City of Mesa Page 4 Printed on 6/24/2021 City Council Meeting Agenda - Tentative July 8, 2021
21-0743 One-Year Renewal with a One-Year Renewal Option to the Term Contract for AC Delco and Motorcraft Vehicle Parts for the Fleet Services Department (Citywide)
This contract provides genuine AC Delco (General Motors) and Motorcraft (Ford) parts for the maintenance and repair of the City's fleet of sedans, light-duty trucks, and vans.
The Fleet Services Department and Purchasing recommend authorizing the renewal with Parts Mart Inc., at $250,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-g
21-0736 Purchase of a Replacement Gas Chromatograph Mass Spectrometer and Related Annual Supplies for the Water Resources Department (Citywide)
This contract will replace the gas chromatograph mass spectrometer used in the Water Resources Compliance Lab and provide on-going annual related supplies. The equipment being replaced is 10 years old and identified in the 2021/2022 replacement cycle.
The equipment is used to meet regulatory requirements of the Drinking Water Disinfection By-Products Rule and to analyze for volatile organic compounds in drinking water.
The Water Resources Department and Purchasing recommend authorizing the purchase using the City of Tempe cooperative contract with Agilent Technologies, Inc., at $114,000. *4-h
21-0729 Hohokam Stadium Repairs - Second Guaranteed Maximum Price (GMP No. 2) (District 1)
The scope of work for GMP No. 2 includes replacement of concrete and handrails in lower and upper bowl seating areas, creating ADA accessible paths, improving ADA ramps, repairing/replacing perimeter steel fence panels, and making concrete repairs in the dugout, bullpen, and on the steps, walkways, seating areas and retaining walls.
Staff recommends awarding a construction services contract for this project to W.E. O’Neil Construction in the amount of $3,115,986 (GMP), and authorizing a change order allowance in the amount of $311,600 (10%), for total amount of $3,427,586.
This project is funded by the capital budget. *4-i
City of Mesa Page 5 Printed on 6/24/2021 City Council Meeting Agenda - Tentative July 8, 2021
21-0753 North Center Sports Fields - Construction Manager at Risk (CMAR), Guaranteed Maximum Price (GMP) (District 1)
This project scope includes the development of the park with regulation-size LED lighted soccer fields, lighted parking lot, new irrigation system, new restroom/storage building, and additional landscape and site improvements. In addition, the project will provide improvements to Center Street, adjacent to the park.
Staff recommends awarding a construction services contract to the Construction Manager at Risk, Valley Rain Construction Corp, in the amount of $8,206,683.18 (GMP), and authorizing a change order allowance in the amount of $410,334 (5%), for a total amount of $8,617,017.18. This project is funded by 2018 General Obligation Bonds and proceeds from the sale of the City property. *4-j
21-0750 Northeast Public Safety Facility - Pre-Construction Services and Construction Manager at Risk (CMAR) (District 5)
The Northeast Public Safety Facility is proposed to meet the increasing fire, medical and police public safety needs. The facility will accommodate up to two fire crews, one ambulance crew, and one battalion crew to handle the increasing emergency call volume in northeast Mesa, due to the continuous growth in the area.
The facility will be located on an eight-acre site on the northeast quadrant of the Power and Brown Roads intersection.
Staff recommends selecting CORE Construction Inc. (a Mesa business), as the CMAR for this project and awarding a pre-construction services contract in the amount of $196,746.
This project is funded by 2018 Public Safety Bonds. *4-k
5 Take action on the following resolutions:
21-0702 Approving and authorizing the City Manager to enter into an Agreement with the Hickey Family Foundation to accept $188,000 for overtime, equipment, and training for the Police Department to combat domestic minor sex trafficking, and to comply with the requirements set forth in the award notice. (Citywide) *5-a 
21-0732 Approving and authorizing the City Manager to enter into a Grant Agreement with the Arizona Criminal Justice Commission to accept up to $100,000 in grant funds to be used for training and equipment for the Police Department’s Forensic Services Division. (Citywide) *5-b
21-0732 Approving and authorizing the City Manager to enter into a Grant Agreement with the Arizona Criminal Justice Commission to accept up to $100,000 in grant funds to be used for training and equipment for the Police Department’s Forensic Services Division. (Citywide) *5-b
City of Mesa Page 6 Printed on 6/24/2021 City Council Meeting Agenda - Tentative July 8, 2021
21-0733 Approving and authorizing the City Manager to enter into a Grant Agreement with the Arizona Criminal Justice Commission to accept up to $13,145 from the U.S. Department of Justice, Office of Justice Programs and up to $16,730 in state funds to be used for overtime and employee related expenses by the Police Department’s Forensic Services Division. (Citywide) *5-c
21-0751 Approving and authorizing the City Manager to enter into an Airport Improvement Program (AIP) Grant Agreement with the Federal Aviation Administration (FAA) for the reconstruction of the Higley Ramp West at Falcon Field Airport.
The total estimated cost for this project is $3,320,343.
Should federal funding become available, the estimated amount is $2.8 million.
Airport Enterprise funds will be used for the remaining project costs, estimated at $520,343. (District 5) *5-d
21-0752 Approving and authorizing the sale of certain City-owned real property at the northwest corner of East Thomas Road and the Loop 202 Red Mountain Freeway (APN: 141-02-002E) to Lehi Land, LLC for the sale price of $1,700,000, and authorizing the City Manager to enter into a Development Agreement with Lehi Land, LLC for the development of the property. (District 1) *5-e
21-0681 ZON20-00447 (District 6)
Within the 10600 block of East Pecos Road (north side) and within the 6700 block of South 222nd Street (east side). Located west of Signal Butte Road on the north side of Pecos Road (4.7± acres). Site Plan Review. This request will allow for the development of an RV storage facility. Adam Baugh, Withey Morris PLC., applicant; Van Co Properties, LLC, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 6-0) *5-f
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Mortem
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