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DECEMBER 2021
ONLY 4 RECORDS FOR MESA CITY COUNCIL
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CONTRACTS 4a - 4g
4-a
| File #: | 21-1260 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/1/2021 |
| Title: | Three-Year Term Contract with Two Years of Renewal Options for Wire and Cable for the Materials and Supply Warehouse (for Various City Departments) (Citywide) This contract will provide common and specialty wire for various Citywide departments. I t will establish a list of qualified contractors who will respond to quotes for wire and cable on an as-needed basis. An evaluation committee recommends awarding the contract to the qualified proposals from
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| Attachments: | 1. Council Report |
4-b
| File #: | 21-1258 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/1/2021 |
| Title: | Purchase of Five CNG-Powered Automated Side-Loader Refuse Trucks (One Addition and Four Replacements) and One Front-Loader Refuse Truck (Replacement) for the Environmental Management and Sustainability Department (Citywide) Four automated side-loaders (ASL) and one front-loader are being replaced as part of the ongoing vehicle replacement program. These trucks have met the established criteria and will be either traded, auctioned, sold, or deployed to special uses. One ASL will be an addition to the fleet to handle City growth. Environmental Management and Sustainability will have a total of 55 ASL vehicles. This purchase of CNG vehicles supports the City’s Climate Action Plan. The Fleet Services and Environmental Management and Sustainability Departments and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Rush Truck Centers of Arizona, dba Rush Truck Center Phoenix, at $2,862,079.67. The five ASL’s are funded the by the Capital... |
| Attachments: | 1. Council Report |
4-c
| File #: | 21-1259 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/1/2021 |
| Title: | Purchase of 2,500 Resin Chairs (Additions) for the Parks, Recreation and Community Facilities Department (Citywide) This purchase will provide white resin chairs for the Mesa Convention Center and Mesa Amphitheater. Purchasing these chairs will eliminate the need to outsource seating and will give greater flexibility for labor and staffing at the Convention Center and Amphitheater. Return on this investment will be reached after 10 full rentals, which is estimated to be obtained within two years. The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase using the Buyboard cooperative contract with Mitylite, at $122,000, based on estimated requirements. |
| Attachments: | 1. Council Report |
4-d
| File #: | 21-1252 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/1/2021 |
| Title: | Purchase of Three Thermal Cyclers (Two Replacements and One Addition) for the Mesa Police Department (Sole Source) (Citywide) The Forensic Services Division completes DNA analysis of samples from criminal investigations and uses its two Veriti thermal cyclers in the amplification step of this analysis. Of the three cyclers being purchased, one will replace an obsolete and non-functioning unit, and one will replace an existing unit that the manufacturer will stop supporting in 2025. The third unit is an addition and will expand the current capacity. The Police Department and Purchasing recommend awarding the contract to the sole source vendor, Life Technologies Corporation, at $25,628.10. This purchase is grant funded by Department of Justice FY19 Capacity Enhancement and Backlog Reduction Program. |
| Attachments: | 1. Council Report |
4-e
| File #: | 21-1251 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/1/2021 |
| Title: | Purchase and Installation of Two Communications 911/Dispatch Consoles (Additions) for Public Safety Communications as requested by the Mesa Police Department (Citywide) The consoles are needed to accommodate staff required to handle the increase in call volume for providing dispatching services for Queen Creek through an Intergovernmental Agreement (IGA). The Police Department and Purchasing recommend authorizing the purchase using the H-GAC Buy cooperative contract with Russ Bassett Corporation, at $41,000, based on estimated requirements. This purchase will be reimbursed by the Town of Queen Creek as part of the initial investment costs included in the IGA. |
| Attachments: | 1. Council Report |
4-f
| File #: | 21-1267 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/1/2021 |
| Title: | Use of a Cooperative Contract for a Two-Year Term and Renewal Options for IDEMIA LiveScan Workstations and Equipment (Replacement) for the Mesa Police Department (Sole Source) (Citywide) The Police Department first purchased these types of machines in 2004 and replaced them in 2012. The equipment is used in the booking process, for identification purposes, and other criminal justice functions. The current software used in these machines will no longer be supported by Arizona Department of Public Safety (AZDPS). AZDPS has only approved IDEMIA software to capture photos and communicate with law enforcement agencies. IDEMIA provides a fully integrated LiveScan solution including an AFIS interface, digital image capture, compliance with AZ-DPS AFIS, FBI IAFIS/NGI EBTS, and ANSI/NIST image standards. The initial purchase will be three LiveScan workstations for the Holding Unit and the Department has requested additional capacity to purchase more units as funds are identified. The Police... |
| Attachments: | 1. Council Report |
4-g
| File #: | 21-1275 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/1/2021 |
| Title: | Dollar-Limit Increase to the Three-Year Term Contract with Two Years of Renewal Options for Structural/Extrication Personal Protective Equipment for the Mesa Fire and Medical Department (Funded by the Mesa Fire and Medical operating budget and Public Safety Sales Tax Fund) (Citywide) The dollar-limit increase is needed for an immediate purchase due to the long lead time of extrication gear, and for the City to continue making extrication gear purchases. The Mesa Fire and Medical Department and Purchasing recommend increasing the dollar-limit by $75,000 from $500,000 to $575,000 annually with Freightliner of Arizona, LLC dba Velocity Fire Equipment; L.N. Curtis & Sons; Matlick Enterprises dba United Fire Equipment Company; and Municipal Emergency Services, Inc., based on estimated usage, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. |
| Attachments: | 1. Council Report |
RESOLUTIONS 2 in Item 5
ORDINANCES
- 6 in Item 6
- 2 in Item 7
ITEM 5-a
| File #: | 21-1062 |
| Type: | Resolution | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/1/2021 |
| Title: | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the City of Phoenix and various partnering agencies within Maricopa County for the distribution of $136,382 in grant funds from the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. funds will be used towards a joint broadband radio project between the Police Department and the Department of Innovation and Technology. The broadband service project will support technology for the Real Time Crime Center and allow citizens access to online Police Department resources. (Citywide) |
| Attachments: | 1. Council Report, 2. Resolution, 3. Intergovernmental Agreement |
CITY COUNCIL REPORT 3 Pages
City Council Report
Date: December 1, 2021
To: City Council Through: Marc Heirshberg/Deputy City Manager
From:
Frank McRae, Energy Resources Department Director
Anthony Cadorin, Energy Resources Program Manager
Subject: Approval of Natural Gas Master Agreements and Supply Confirmations Citywide Purpose and Recommendation
The City of Mesa Energy Resources Department (ERD) secures firm supplies of natural gas and associated administrative services (Associated Services) to schedule and manage transportation of those supplies to Mesa’s delivery points on the El Paso Natural Gas Company interstate pipeline. Firm supplies must be available and sufficient to meet customers’ demand for natural gas. Requests for Proposals (RFP) for both supply and Associated Services are issued every two to five years. RFP 2022068 was issued for Mesa’s seasonal fixed price winter natural gas supply to responsive supply firms in the southwest. ERD has evaluated the responses to the RFP and recommends entering North American Energy Standards Board’s Master Enabling Agreements (NAESB Agreements) as necessary and entering a supply confirmation (Confirms) after receiving best and final offers from those bidders who provided responsive bids to the RFP for the winter season (January through April 2022 - the Supply Period).
Mesa also recommends entering into short term supply confirmations on an ad-hoc basis as market conditions are favorable for up to 5,000 Dth-Day during the Supply Period with any of those suppliers which have been determined responsive to the RFP.
Background
Mesa operates a natural gas utility that provides service to two major service areas:
- 1) the City area which is approximately 90-square miles primarily within City limits, and
- 2) the Magma area which is approximately 236-square miles located southeast of the City in Pinal County.
Mesa’s combined natural gas system is comprised of approximately 1,400 miles of distribution mains and, as of October, 2021, served approximately 70,700 customer accounts.
Mesa’s historic annual natural gas supply requirements range between 2.8 and 3.6 million Dekatherms (DTh), depending most significantly on weather.
The current natural gas supply and ASA contracts were acquired through an RFP process in 2020.
After Winter Storm Uri, Mesa negotiated certain disputed pricing with its two natural gas suppliers.
Mesa successfully resolved the dispute with its secondary supplier; however, the agreement was terminated as part of that resolution.
This RFP was issued to replace those supplies.
Natural gas market conditions are constantly changing.
The City of Mesa’s access to the Permian basin through calendar years 2018 and 2019 has historically provided low-priced natural gas supplies.
This was a result of extensive oil production which generated natural gas as a byproduct, with very few places for the natural gas to flow.
This favorable supply meant record low prices for Mesa and those savings were passed on to Mesa’s natural gas customers.
Market pressures have been increasing, however, with more natural gas now flowing south to Mexico for power generation and flowing east towards the Gulf of Mexico with the completion of the Gulf Coast Express pipeline in September 2019 and the Permian Highway Pipeline in January 2021.
Additionally, plans continue to add further capacity eastwards out of the Permian basin, though these projects have encountered delays due to the COVID19 pandemic.
Winter Storm Uri caused a temporary but drastic price increase in the natural gas markets of the west coast and central plains in February 2021, however, prices returned to “normal” shortly thereafter.
However, since the spring, a global natural gas crisis has emerged, primarily in Europe, which is impacting pricing across all markets including in the southwest.
With Permian production still ramping up from the pandemic, markets are expected to remain elevated across the United States through the 2021-2022 heating season.
Bids were requested on one season of natural gas for Mesa’s “Base Daily Quantity 2” (BDQ2).
The quantities listed in the table below are based on Mesa's seasonal changes natural gas demand during the winter:
Month Quantity January 2022 7,500 Dth/Day February 2022 6,000 Dth/Day March 2022 3,950 Dth/Day April 2022 3,000 Dth/Day
Discussion
Proposals were submitted by BP Energy Company (BP), Spotlight Energy, LLC (Spotlight), and Tenaska Marketing Ventures (Tenaska) (collectively, the Suppliers).
Mesa already has a signed NAESB Agreement with BP.
As expected, due to the increasing pipeline capacity leaving the Permian basin,
the indicative bids from the suppliers show that the historic low prices seen by Mesa
through 2018 and 2019 for natural gas supplies will not be continuing through 2021 and 2022.
This cost of natural gas is funded as a pass-through to the customers on a monthly basis known as the Purchased Natural Gas Cost Adjustment Factor (“PNGCAF”).
The remaining supply not provided by the RFP will continue to be procured on an ad hoc basis by Shell Energy North America (who was the successful bidder in Mesa’s 2020 RFP),
however, Mesa retains the options to look for other supplies of natural gas as necessary. For instance, if pricing is looking favorable for a three-month 3 period,
Mesa would still be able to request bids, and ultimately purchase those natural gas supplies
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ITEM 5-b
| File #: | 21-1269 |
| Type: | Resolution | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 12/1/2021 |
| Title: | Approving and authorizing the City Manager to enter into contracts for the purchase of firm natural gas supplies for the City's natural gas distribution system for the current winter season through April 2022. (Citywide) |
| Attachments: | 1. Council Report, 2. Resolution |
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CITY OF MESA NOTICE OF MEETING & AGENDA - TENTATIVE CITY COUNCIL
Wednesday, December 1, 2021 Mesa Council Chambers 5:45 PM 57 E. First Street, Mesa, Arizona
PARTICIPATING AND ATTENDING MEETINGS:
The public is welcome and encouraged to speak at City Council regular meetings on an agenda item or on an issue that is not specifically on the agenda during “Items from Citizens Present.”
The public may attend and participate in person, electronically, and telephonically. Speakers will generally be given three minutes.
- IN PERSON COMMENT: Submit a blue speaker/comment card to the City Clerk prior to the meeting. You have the choice to have your comments read aloud or to speak.
- If you choose to speak, your name will be called, and you will be asked to address Council at the lectern.
- TELEPHONE COMMENT: Submit an online comment card at least one hour prior to the meeting by going to mesaaz.gov/bluecard.
- At the start of the meeting, call 888-788-0099 or 877-853-5247 (toll free) using meeting ID 5301232921 and follow the prompts.
- You will be prompted to unmute your line when it is time for you to speak.
- ELECTRONIC COMMENT: Submit an online comment card at least one hour prior to the start of the meeting by going to mesaaz.gov/bluecard.
- The comment will be read during the live meeting that can be watched on local cable Mesa Channel 11 or online at mesaaz.tv/live or https://facebook.com/
CityofMesa. - For help with the online comment card or for any technical difficulties, please call (480) 644-2099.
CONSENT AGENDA:
All items listed with an asterisk (*) are on the consent agenda which means they will be considered by the City Council as a group, without any separate discussion of these items, unless a Councilmember or citizen requests the item be removed from the consent agenda to be considered separately.
Please submit a blue speaker/comment card to the City Clerk before the meeting to move an item off the consent agenda.
ACCESSIBILITY: The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations, please contact the City Manager’s Office at (480) 644-3333 or AZRelay 7-1-1 at least 48 hours in advance of the meeting. Si necesita asistencia o traducción en español, favor de llamar al menos 48 horas antes de la reunión al 480-644-2767.
DECORUM:
All persons attending the Council meeting are asked to observe the rules of politeness, propriety, decorum, and good conduct.
Any person interfering with the meeting will be asked to leave or removed from the meeting and will not be allowed to return.
To give everyone an opportunity to speak, comments are generally limited to three minutes unless otherwise determined by the Mayor.
Comments must be relevant to the item being discussed, except during Items from Citizens Present.
Councilmembers are generally not permitted to discuss or take legal action on any matters raised by the public that are not specifically on the agenda.
If you are with a group, please designate a spokesperson.
When it is your turn, please step up to the lectern, speak clearly into the microphone, and begin by stating your name and address for the record.
If you have materials to hand out, please give them to the City Clerk for distribution to the Council and staff.
Eleven copies of each document are needed to insure there are enough handouts.
Political campaigning is prohibited by state law. Pursuant to A.R.S. § 38-431.02, notice is hereby given that the City Council will hold a meeting open to the public at the date and time above.
If indicated in the agenda, pursuant to A.R.S. § 38-431.03, the City Council may vote to go into executive session which will not be open to the public.
Members of the City Council may appear at the meeting in person, telephonically, or electronically. Children are welcome at City Council meetings.
Please remember meetings are video recorded; by allowing your child to attend, you consent to your child being recorded. A.R.S. § 1-602(A)(9)
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