Friday, January 24, 2025

Mesa City Council Study Session Thu 01/23/2025

PLEASE NOTE: Presidng Mayor Mark Freeman references what he calls Item 4-a - then calls for the presentation on online police reporting first...
AN INTELLIGENT VIRTUAL INVESTIGATOR
Versaterm CommunityReport
 


Banneker Partners, a private equity firm, owns Versaterm Public Safety. Banneker purchased a controlling interest in Versaterm in 2020. 
Explanation
  • Versaterm is a public safety software company that provides solutions for police, fire, and EMS agencies. 
  • Banneker Partners is an investment firm that focuses on enterprise software. 
  • Versaterm has acquired several companies since 2020, including FivePoint Solutions, SPIDR Tech, and Visual Labs. 
  • Versaterm's software provides real-time information to first responders, such as whether a suspect has a criminal record. 

Canada-based Versaterm Public Safety is betting that artificial intelligence can help police and the public better handle non-emergency calls.
The supplier of public safety technology, which lately has been on an acquisition streak, has launched what it calls conversational AI-powered Case Service Reporting.
According to a statement, the tool enables people submitting non-emergency police reports to do so by holding conversations with what the company called a “virtual investigator.” Those conversations can happen via voice, web, text or a law enforcement agency’s mobile app.


U.S. Headquarters
1 North MacDonald, Suite 500
Mesa, Arizona USA
85201  

Versaterm CommunityReport | Versaterm
Versaterm Introduces AI-Powered Non-Emergency Reporting | Firehouse

Media Inquiries
For all media inquiries, please email
versaterm@merrittgrp.com

Versaterm Public Safety Acquires JusticeTrax – Global Leader in Forensic  Information Software and Services | Officer
Integrated Mapping

Roll Call 
1 Review and discuss items on the agenda for the January 27, 2025 regular Council meeting.....................................................


2 Presentations/Action Items: 
25-0046 Hear a presentation, discuss, and receive an update on Mesa’s Climate Action Plan projects, including water conservation. 2-a 
On agenda:1/23/2025
Title:Hear a presentation, discuss, and receive an update on Mesa’s Climate Action Plan projects, including water conservation.
Attachments:1. Presentation

3 Current events summary including meetings and conferences attended. 

4 Scheduling of meetings



Four-Year Term Contract with Six One-Year Renewal Options for Online Police Reporting Solution for the Mesa Police Department and Department of Innovation and Technology (Citywide) 
City CouncilAgenda status:Final
Meeting date/time:1/27/2025 5:45 PM
Item 3-a
On agenda:1/27/2025
Title:Four-Year Term Contract with Six One-Year Renewal Options for Online Police Reporting Solution for the Mesa Police Department and Department of Innovation and Technology (Citywide)
Community Report is a product that provides an online public engagement platform for residents, businesses, and visitors in Mesa to report non-emergencies.
An intelligent virtual investigator interviews the person reporting the issue.
The solution integrates with the Police Department’s Versaterm Records Management Solution and provides a view-ready report of qualifying incidents to residents, businesses, and visitors. A committee representing the Mesa Police Department, Department of Innovation and Technology, and Procurement Services evaluated responses.
The evaluation committee recommends awarding the contract to the highest-scored proposal from Versaterm Public Safety, Inc. (a Mesa business) at $238,487.93 for Year 1 and $153,802.82 annually for software licensing, support and maintenance for Years ...
Attachments:1. Council Report

REFERENCE FOR FEATURED IMAGE PRESENTATION 

4 Take action on the following resolutions: 25-0083 Approving the Electric Integrated Resource Plan (IRP) in conformance with federal regulations (10 CFR 905.11) that qualifies the City of Mesa to receive electric power generated at federally-owned hydroelectric plants. 
The IRP is a systematic approach to identify and select resources to meet our customers' electric needs. 
The IRP will be submitted to the Western Area Power Administration (WAPA) upon Council approval. 
(Districts 1 and 4) 
Resolution No. 12323 

 
Purpose and Recommendation 
The City Council is requested to approve the submittal of the Integrated Resource Plan (IRP) proposed by the Energy Resources Department which covers the electric power and energy resource demands of the City of Mesa’s (Mesa) local distribution utility system through the year 2030. 

City Council Report Date: January 27, 2025 

To: City Council 

Through: Marc Heirshberg, Deputy City Manager 

From: Scott Bouchie, Energy Resources and Sustainability 

Director Anthony Cadorin, Energy Resources Program Manager 

Subject: Integrated Resource Plan for the Fulfillment of the Requirements of the Western Area Power Administration’s Hydro-Electric Generation Contracts (Council District #1, 3 & 4) 

Purpose and Recommendation The City Council is requested to approve the submittal of the Integrated Resource Plan (IRP) proposed by the Energy Resources Department which covers the electric power and energy resource demands of the City of Mesa’s (Mesa) local distribution utility system through the year 2030. 

Background / Discussion 

Mesa operates an electric service area (ESA) of approximately 5.5 square miles encompassing the heart of the city, including the original town-site. As of December 2024, electric service is provided to 18,118 customers of whom 15,360 are residential and 2,758 are commercial, interdepartmental or another public authority. 

  • The City itself is the largest customer within the ESA (based on the combined use of all Mesa facilities in the ESA). Summer peak demand in July 2024 for the electric utility reached 86.3 MW. 
  • The successful submittal of this IRP will permit Mesa to comply with an important requirement of the long-term hydroelectric power supply agreements with the Western Area Power Administration (Western). 
  • In accordance with the Energy Policy Act of 1992, these contracts with Western, which provide Mesa with its current lowest cost power supply (which is also renewable), require the filing of either a new resource plan or an updated resource plan approximately every five years as well as annual reports. 
In the absence of submitting an IRP, Mesa may face the loss of these important, low-cost hydroelectric power resources. 

As such, Mesa has been filing Integrated Resource Plans since 1996 with its most recent plans filed with City Council approval in 2007, 2012, and 2019. 

  • Upon approval by the City Council, Mesa would submit the IRP to Western as its updated Integrated Electric Resource Plan. 
  • An IRP is a document that summarizes a planning process which assesses and 2 compares alternatives to provide energy resource needs for the electric utility customers through the year 2030. 
The IRP will facilitate Mesa’s continued provision of safe, reliable, economic and sustainable electric resources to its customers by establishing a systematic approach for evaluating and planning the acquisition of electric power and energy resources to meet both current and future customer loads

  • The IRP also considers demand side management programs which are utility programs to encourage customers to conserve energy rather than having the utility seek additional energy resources. 
  • Given that Mesa’s supply contracts are staged to expire in a cascading manner throughout the IRP’s timeframe, this IRP will help identify the resource or combination of resources that will best replace those contracts while considering diversity, reliability, dispatchability, sustainability and other risk factors. 
To seek customer input Mesa ran an online survey to solicit input from customers

  • By providing a small incentive to customers, and aggressively marketing the survey, the survey response approximately tripled the response of Mesa’s last IRP in 2019 with 167 fully validated responses. 
  • This survey provided critical feedback as to the priorities of Mesa’s electric customers, provided insight into how customers have made energy efficiency improvements at their homes and businesses, provided insight into whether they are considering the purchase of electric vehicles and more.
  •  Input from customers indicated that although they have a strong desire for renewable resources, they are more sensitive to rate increases that could result from the integration of such resources and they also have a high concern for the reliability of the delivery of electricity
  • The IRP includes an action plan that will guide Mesa’s resource acquisition decisions through 2030. 
  • The focus of this action plan has been a set of guiding principles rather than a specific prescription of which resources to purchase. 
During this last IRP period (between 2019 and today), markets evolved rapidly and the energy industry underwent fundamental changes. Because of these changes, a heavily prescriptive plan could become outdated very quickly and would not achieve the goal of having a flexible, dynamic plan. Mesa’s ability to respond quickly to challenges has been critical to adapt to these changes during the past five years. 

The overarching strategies that Mesa will focus on during this next IRP period include: 

 Increase the competition for Mesa’s electric supply 

 Minimize exposure to volatile market pricing 

 Reduce the risk for loss of power at the Rogers Substation1 

 Leverage Mesa’s natural gas utility 

 Leverage Mesa’s available land resources 

 Seek economical utility scale renewable energy 

 Seek economical utility scale conventional resources 

 Leverage Mesa’s new advanced metering infrastructure (AMI) 

 Leverage customers’ preferences for sustainable resource choices 

 Leverage Mesa’s transition to Electric Vehicles 

 Leverage Mesa’s District Cooling utility  1 The Rogers Substation is the point of interconnection to the bulk electric grid for Mesa’s electric distribution utility. 3 

 Leverage Mesa’s status as a tax-exempt entity 

 Leverage Mesa’s status as a federal hydroelectric power generation preference customer 

Although subject to change as market conditions change, key resource acquisitions/decisions during the IRP period as a result of this action plan are expected to include:

  Action to secure a reliable secondary feed strategy for the distribution system 

 Continued work towards a conclusion of the Public Safety Campus Microgrid project and evaluations of other microgrid projects 

 Execution of enabling agreements with additional suppliers to further increase competition for Mesa’s business and cost savings for Mesa’s customers 

 Continued optimization of Mesa’s transmission rights to access the most competitive marketplaces to purchase energy and save money for Mesa’s customers 

 Completion of the Downtown Solar 2 projects and Mesa Arts Center Solar Project2 

 Evaluation of the Rogers Substation vacant land site, vacant 4 kV substation sites, and other Mesa parking lots for local generation and storage projects 

 Continued pursuit of the AEPCO Pinal Solar Project 

 Consultant study of wide-ranging residential and commercial time-of-use rates to reduce peak demand, reduce costs and help with grid stability 

 Continuation of Mesa’s customer-owned solar program, Smart Peaks virtual power plant program, Renewable Energy Service Rider program and Electric Vehicle Time of Use rate 

 Renewal and continued use of Mesa’s federal hydropower resources 

" Continued joint action with other similarly situated public utilities for the development of economic, reliable utility scale resources (both conventional and renewable) Ultimately, all resource acquisitions will require City Council approval. 

  • With the aggressive approach towards maximizing competition for Mesa’s business; the leveraging of the many assets that Mesa already possesses (available land, tax exempt financing, the natural gas utility and many more); and soliciting competitive offers for conventional and renewable resources, 
  • Mesa expects that this action plan will continue to reduce electric portfolio costs compared to the past four years and will also increase the amount of renewable resources that Mesa provides to its customers. 

Alternatives 

As previously discussed, Mesa is required to develop and file an IRP as part of its contractual obligations under its low-cost hydro-electric power supply agreements with Western, or risk losing its allocation of this valuable power resource. 

Thus, unless 2 The Mesa Arts Center solar project is still pending council approval and execution of a power purchase agreement. 4 Mesa opts to forego its lowest cost sources of supply, there are no alternatives to preparing and submitting an IRP. 

  • The Council could, however, opt to direct staff to further amend the proposed IRP. Fiscal Impact 
The costs associated with supply-side resources are recovered from electric utility customers through the Electric Energy Cost Adjustment Factor (EECAF), an energy cost adjustment mechanism. 

The EECAF is adjusted as frequently as monthly to reflect increases or decreases in the cost of transmission, purchased power energy, and related costs. Coordinated With The IRP was developed by the Energy Resources Department.





MONDAY 27 JAN
Monday, January 27, 2025 5:15 PM Study Session 

Roll Call 
1 Review and discuss items on the agenda for the January 27, 2025 regular Council meeting. 

2 Presentations/Action Items: 
2-a 25-0114 Appointments to various boards and committees. 
On agenda:1/27/2025
Title:Appointments to various boards and committees.
Attachments:1. Council Memo

3 Current events summary including meetings and conferences attended. 

4 Scheduling of meetings. 

5 Convene an Executive Session. 
ES-1-25 
Discussion or consultation for legal advice with the City Attorney. (A.R.S. §38-431.03(A)(3)) Discussion or consultation with the City Attorney in order to consider the City’s position and instruct the City attorney regarding the City’s position regarding contracts that are the subject of negotiations. (A.R.S. §38-431.03(A)(4)). 

1. Negotiations concerning the terms and conditions related to the potential transfer of land to the City of Mesa. 



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