Parks, Recreation and Community Facilities
708 West Baseline Road, Bldg 4
Mesa, AZ 85210
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| Meeting Name: | City Council Strategic Planning Session | Agenda status: | Final |
| Meeting date/time: | 2/27/2020 7:30 AM | Minutes status: | Draft |
| Meeting location: | Parks, Recreation and Community Facilities 708 West Baseline Road, Bldg 4 Mesa, AZ 85210 | ||
| Published agenda: |  Agenda | Published minutes: | Not available | |
| Meeting video: |
| Attachments: |
ON THE AGENDA
Roll Call (City Council members participate in person or by telephone conference call.)
> Here's the link for next month for readers to access and view all the meeting details that were made available for the Tentative Agenda. There is also a Mesa City Council Study Session scheduled for 02 March 2020 just before the regular meeting
(Agenda not available yet)
http://mesa.legistar.com/Calendar.aspx
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2 Participate in a facilitated, strategic planning for the purpose of identifying City-wide, Departmental, and shared projects, developments, accomplishments, and priorities in the following periods:
- 2-a Last Year — FY 19/20:
- 2-b Future:
- 2-c Upcoming Year — FY 20/21:
3 Review and modify, if needed, the City Council Strategic Priority broad categories
- Community Safety,
- Transforming Neighborhoods,
- Peacemaking
- Skilled and Talented Workforce
- Sustainable Economy
4 Closing remarks and discussion on the next steps relating to the City Council Strategic Priorities.
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20-0261 Six-Month Term Contract with Three Years of Renewal Options for Guardrail Repair and Maintenance Services for the Transportation Department (Citywide)
This contract will provide emergency guardrail repair and maintenance services. The contractor will repair guardrails damaged from accidents in public roadways and address ADOT bridge deck inspection findings concerning guardrail repairs.
The Transportation Department and Purchasing recommend authorizing the purchase using the Maricopa County cooperative contract with Five G. Inc., at $75,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
This purchase is funded by the Local Streets Fund.
*5-a
The Evoque Data Center, located in Mesa, is the City’s primary data center and houses the City’s IT infrastructure for all on-premise business applications and databases. This data center features enterprise-grade cooling, power management, and connectivity to support the provision of City IT services.
The Information Technology Department and Purchasing recommend awarding the contract to the sole source vendor, Evoque Data Center Solutions, at $262,000 annually, based on estimated usage, with an annual increase allowance of up to 5%, based on the agreement.
*5-b
| Attachments: | 1. Council Report |
City Council Report
Date: March 2, 2020
To: City Council Through: Michael Kennington, Deputy City Manager/Chief Financial Officer From: Edward Quedens, Business Services Director
Matt Bauer, Procurement Administrator
Subject: Three-Year Lease for the City’s Data Center Space for the Information Technology Department (Sole Source) (Citywide)
Recommendation
Council is requested to approve the award as recommended.
The Information Technology Department and Purchasing recommend awarding the contract to the sole source vendor, Evoque Data Center Solutions, at $262,000 annually, based on estimated usage, with an annual increase allowance of up to 5%, based on the agreement.
Background / Discussion
In 2016, AT&T was chosen as the sole source provider for colocation services at the former Information Technology Building at 59 E. 1st Street for the City of Mesa. This facility is the only commercially available facility of this type in the City and is situated along a fiber optic path already owned by City. AT&T sold its data centers to Evoque for colocation services at the ongoing monthly cost of $21,361. It is in the City’s best interest to continue this lease for the data center space and colocation services with Evoque.
The Evoque Data Center is the City’s primary data center and houses the City’s IT infrastructure for all on-premise business applications and databases.
It is critical to many of the City business functions.
This data center features enterprise-grade cooling, power management and connectivity to support the provision of City IT services.
The original contract contained negotiated terms that are very favorable to the City and the increase contained in this contract is incremental to those original terms.
This contract contains terms that guarantee that the City will continue under favorable terms for the next three years. Evoque has performed as promised in delivering services, security and connectivity.
Purchase Information
Action: Award Procurement
Type: Sole Source
Contract Number: 2020150
Local Consideration: Policy did not apply to this procurement method
Initial Contract Term: 36 Months (through 2/3/2023)
Possible Renewals: None
Funding Source: Information Technology Department operating budget
AWARD RECOMMENDATION
Three-Year Lease for the City’s Data Center Space per Contract No. 2020150 and Colocation Service Order dated 2/3/2020
Base (12 months at $21,361/month) $256,332.00
Estimated Sales Tax $5,126.64 Total $261,458.64
Annual Contract Amount Requested $262,000.00
Page 3 City of Mesa Printed on 2/25/2020
March 2, 2020City Council Meeting Agenda - Tentative
The contract value increase is necessary due to the new terms required by United Fibers, LLC under the contract. The price increase under the contract was based on the increase in processing fees, decrease in allowable contamination and decrease in acceptable materials.
The Environmental Management and Sustainability Department and Purchasing recommend authorizing a contract amendment with United Fibers, LLC; and a contract dollar limit increase of $95,000 for the agreement (includes all vendors and covers all Solid Waste Disposal, Recyclable Material Processing, and Vegetative Waste Processing Services);
from $9,010,000 to $9,105,000 annually, based on estimated usage.
*5-c
The Electric utility is continuing with their vault repair/replacement program and the project is expected to require replacement of the top precast concrete section for several styles of vaults. This contract will provide for an initial purchase of eight to twelve concrete electrical vault tops, plus future purchases, as needed for the program.
The Energy Resources Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidders:
Oldcastle Infrastructure, Inc.; and
Jensen Enterprises, Inc. dba, Jensen Precast;
at $1,019,800 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. This purchase is funded by 2014 Electric Bonds.
*5-d
Page 4 City of Mesa Printed on 2/25/2020
March 2, 2020City Council Meeting Agenda - Tentative
This project will replace the aging 1-1/2” and 2” gas main with a larger 4” gas main. The larger gas main will increase both capacity and maximum allowable operating pressure in areas where there has been customer growth and additional demand.
Staff recommends awarding this contract to the lowest, responsible bidder, Arizona Pipeline, in the amount of $294,623, and authorizing a change order allowance in the amount of $29,462 (10%), for a total amount of $324,085.
This project is funded by 2014 authorized Gas Bonds.
*5-e
The McDowell Road underpass and bridge were built in 1985 to connect Falcon Field on the south side of McDowell Road and The Boeing Company facility on the north.
The underpass retaining walls are based on a crib wall structure. The McDowell Road crib wall has experienced soil erosion and repair is needed to prevent structural deterioration.
This project includes applying shotcrete the face of the crib wall and filling the voids left from soil erosion. A concrete channel will be added to the top of the crib wall to direct water away from the wall face.
Staff recommends awarding the contract for this project to the lowest, responsible bidder, Schulz Contracting, in the amount of $1,432,638, and authorizing a change order allowance in the amount of $143,264.00 (10%), for a total amount of $1,575,902. This project is funded by the Local Street Sales Tax.
*5-f
20-0233 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Department of Transportation for the design of enhancements associated with the State Route 24 Freeway from Ellsworth Road to Ironwood Drive for the Interim Phase II Project.
The City’s portion of the design of the Project is $125,766.
Funding is available from the
Transportation ITS Operations Budget,
Transportation Street Local Sales Tax and
2014 Utility Bonds. (District 6) *6-a
Items not on the Consent Agenda
7 Items from citizens present.
(Maximum of three speakers for three minutes per speaker).
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