1 Take action on all consent agenda items.
Items on the Consent Agenda
16-0904 Approval of minutes of previous meetings as written.*2
3 Take action on the following contracts:
16-0897 Purchase of Replacement Uninterruptable Power Supply Units as requested by the Information Technology Department (Citywide)
Uninterruptable Power Supply (UPS) devices are located in building equipment rooms across the City and are used to retain power for telephone and computing services in the event of temporary loss of power. This purchase will replace the City’s aging and poor performing fleet of UPS devices.
The Information Technology Department and Purchasing recommend authorizing the purchase using the State of Arizona contract with World Wide Technology, at $30,044.19.
*3-a
16-0898 Purchase of Upgrade Surveillance Equipment for the Police Department (Sole Source) (Citywide)
This purchase will upgrade existing hardware.
The Police Department and Purchasing recommend awarding the contract to the sole source vendor, Pen-Link, Ltd., at $82,353.42. This purchase is funded by Asset Forfeiture RICO Funds.
*3-b
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16-0892 Three-Year Term Contract for Chiller Maintenance and Repair Services for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide for the inspection, preventative maintenance, and repair of water chillers and associated equipment located at City-owned and operated facilities. The contractor will perform quarterly preventative maintenance on cooling plants, closed loops, cooling towers, and fluid coolers as scheduled by the City and in accordance to manufacturer and industry standards.
The evaluation committee recommends awarding the contract to the highest scored proposal, W.D. Manor Mechanical Contractors, Inc., at $150,000 annually, based on estimated requirements.
*3-c
16-0894 One-Year Renewal of the Term Contract for Traffic Signal Pole Painting Services for the Transportation Department (Single Proposal) (Citywide)
This contract provides for the refinishing of traffic signal poles, mast arms, signal heads, cabinets and mounts at each of the 400-plus traffic signalized intersections on an eight-year cycle. Refinishing traffic signal components is necessary to protect the metal and provide contrast for the traffic signal heads. Traffic signal heads typically become less visible as the black fades or bare metal is exposed.
The Transportation Department and Purchasing recommend authorizing a renewal with OLS Restoration, Inc., at $220,990 annually, based on estimated requirements. The annual contract amount is available through the Local Streets Sales Tax Fund.
*3-d
16-0895 Three-Year Term Contract for Street Sweeping Services for the Transportation Department (Citywide)
This contract will provide routine nightly route sweeping on a weekly basis and seal coat sweeping services on an as needed, where needed basis. Work will include sweeping of arterial, collector and residential streets and special event sweeping services.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Contract Sweeping Services, Inc., at $682,000 annually, based on estimated requirements.
*3-e
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16-0893 One-Year Renewal of the Term Contract for Magnesium Anodes for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
This contract provides magnesium anodes for use in the City’s natural gas distribution system. Anodes protect against galvanic corrosion of steel pipe. These anodes will be used for new construction projects, and the maintenance and repair of existing utilities.
The Business Services and Energy Resources Departments, and Purchasing recommend authorizing a renewal with Corrpro Companies at $57,000 annually, based on estimated requirements.
*3-f
16-0896 Purchase of One Replacement Medium Duty Truck with 45 Ft. Working Height Insulated, Telescopic and Articulating Aerial Device and Service Body for the Energy Resources Department (Citywide)
The vehicle being replaced has met replacement criteria and will be retired and sold at auction.
The Fleet Services, and Energy Resources Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Altec Industries, Inc., at $118,917.22. This purchase is funded by the Utility Replacement Extension and Renewal Fund.
*3-g
16-0901 Falcon Field Airport Runway 4L-22R Blast Pads (District 5)
The proposed project consists of runway safety improvements included in the Falcon Field Airport Master Plan and Runway Safety Action Plan to construct new blast pads for Runway 4L/22R in an effort to reduce dust particulate matter and the erosion of native soil from runway ends due to propeller wash and jet blast. Council has previously approved an Airport Development Reimbursable Grant from the Arizona Department of Transportation, Multimodal Planning Division, Aeronautics Group, which provides 90% of the necessary construction funding.
Staff recommends awarding the project contract to the lowest, responsible bidder, AJP Electric, Inc., in the amount of $219,824.60, and authorizing a change order allowance in the amount of $21,982.46. This project is funded by the FY2016-17 Falcon Field Capital Program.
*3-h
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4 Introduction of the following ordinance and setting September 12, 2016 as the date of the public hearing on this ordinance:
16-0874 Amending sections 105.1.2 and 503.1.1 of the 2006 International Fire Code, as adopted in Title 7, Chapter 2, Section 3 of the Mesa City Code. (Citywide)
The amendment to Section 105.1.2 clarifies the Department’s intent to collect emergency contact information on all inspectable occupancies through the Fire Safety Operational Permit process (does not apply to single residential dwellings). The amendment to Section 503.1.1 more clearly sets forth the availability of alternative means of fire protection when a fire access road is not within 150 feet.
*4-a
5 Discuss, receive public comment, and take action on the following ordinances:
16-0825 Z16-017 (District 2) 5850 through 5959 East Still Circle. Located north of Baseline Road and west of South Recker Road (11.44± acres). PAD Modification; and Site Plan Review. This request will allow for development of an academic building and parking garage. Toby Rogers, Butler Design Group, applicant; Kirksville College of Osteopathic Medicine IN, owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 7-0)
*5-a
16-0826 Z16-030 (District 5) 5500 block of East McKellips Road (south side). Located east of Higley Road and south of McKellips Road (4.5± acres). Rezoning from RM-2-BIZ-PAD to RSL-2.5-PAD-PAD; and Site Plan Review. This request will allow the development of a single-residential subdivision. Sandra Welty, SW Land Services, LLC, applicant; AMM Investments, owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 7-0)
*5-b
16-0827 Z16-031 (District 3) 1919 West Main Street. Located at the southeast corner of Main Street and Dobson Road (5.65 ± acres). Council Use Permit to allow large format retail within the LI district. David Kim, Corbel Architects, Inc., applicant; Ilyeon Kwon, owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 7-0)
*5-c
16-0862 A13-05 (District 5) Annexing land in the 9700 block of East Brown Road (south side) and 1100 block of North 98th Street (west side) (2.03 +/- ac). Initiated by the applicant, Jared Cox of Garner Cox Engineering.
*5-d
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16-0828 Z16-032 (District 5) 9700 block of East Brown Road (south side) and 1100 block of North 98th Street (west side). Located east of Ellsworth Road on the south side of Brown Road (2.03± acres). Rezone from Maricopa County Rural-43 to City of Mesa RS-43. This request will establish City of Mesa zoning on property that is annexing into the City. City of Mesa, applicant; Cole Builders, Inc., owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 7-0)
*5-e
16-0832 Amending section 10-4-3 of the Mesa City Code to increase speed limits from 35 MPH to 45 MPH on a portion of Sossaman Road, from Pecos Road, to a point 2,800 feet north of Pecos Road, as recommended by the Transportation Advisory Board. (District 6)
*5-f
6 Discuss, receive public comment, and take action on the following ordinance and resolution relating to the property located at 406 North Val Vista Drive: 16-0829 Z16-033 (District 1) 406 North Val Vista Drive. Located at the northwest corner of Val Vista Drive and University Drive (2.21± acres). Rezoning from RS-9 to NC; and Site Plan Review. This request will allow for development of a retail commercial center. Reese Anderson, Pew & Lake, applicant; David A. Johnson, owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 7-0)
*6-a
16-0905 A resolution approving and authorizing the City Manager to enter into a Development Agreement with David A. Johnson to facilitate the development of a retail commercial center at 406 North Val Vista Drive. (District 1)
*6-b
7 Take action on the following subdivision plat:
16-0921 “Villages at Country Club Phase II” (District 4) The 130 to 150 block of West Southern Avenue (south side) and the 1300 to 1400 blocks of South Country Club Drive (east side). Located south of Southern Avenue and east of County Club Drive. 132 RM-3 PAD residential lots (6.93 Acres). VAC, LLC, developer. Larry E. Sullivan, Coe and Van Loo Consultants, Inc., surveyor.
*7-a
Items not on the Consent Agenda
8 Items from citizens present. (Maximum of three speakers for three minutes per speaker).
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9 City Manager's update on current events including, but not limited to, an update on FAQs related to the Mesa Royale mobile home park.
10 Adjournment.
The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4))
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