Monday, August 22, 2016
Complete agendas and calendar schedule links can be found here >> http://mesa.legistar.com/Calendar.aspx
5 Take action on the following contracts
*5-a
3-Year Term Contract @ $262,500 annually = $787,500
16-0864 Three-Year Term Contract for Uniform Garments for Citywide Use as requested by the Business Services Department (Citywide)
Through this contract, the City purchases and issues garments to certain job classifications. Items include: t-shirts, polo shirts, and jeans; poly/cotton and cotton uniform shirts and pants; and jackets, hats and ball caps. Departments using this contract include Business Services, Energy Resources, Fleet Services, Parks, Recreation and Community Facilities, Environmental Management and Sustainability, and Water Resources.
The Business Services Department and Purchasing recommend authorizing a contract with International Corporate Apparel, Inc. (ICA); and Mission Linen Supply; at $262,500 annually, based on estimated requirements.
*5-b
3-Year Term Contract @ $476,500 annually = $1,429,500
16-0851 Three-Year Term Contract for Streetlight and Traffic Signal Poles, Mast Arms and Anchor Bolts for the Materials and Supply Warehouse (for the Transportation Department) (Citywide)
This contract will provide streetlight and traffic signal poles, mast arms and anchor bolts. Streetlight and traffic signal poles are used for maintenance/replacement of existing poles as well as to be supplied to the contractor when the Transportation Department constructs smaller projects in-house.
The Business Services and Transportation Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidders: A & M Nut and Bolt, Inc.; Cem-Tec Corporation; and Valmont Industries, Inc.; cumulatively not to exceed $476,500 annually, based on estimated requirements.
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August 22, 2016City Council Meeting Agenda - Final
*5-c
3-Year Term contract @ $57,300 annually = $171,900
16-0852 Three-Year Term Contract for Spray Marking Paint for the Materials and Supply Warehouse (for various City Departments) (Citywide)
This contract will provide various types of spray marking paint for the City of Mesa and the City of Chandler.
The Business Services Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Arizona Water Works Supply, at $57,300 annually, based on estimated requirements.
*5-d
3-Year Term Contract @ $200,000 annually = $600,000
16-0853 Three-Year Term Contract for Siemens Ruggedized Switches for the Transportation and Information Technology Departments (Citywide) This contract supports the planned lifecycle replacement of network switches that provide connectivity for remote sites for the City’s SCADA (Supervisory Control and Data Acquisition) environment as well as Transportation ITS (Intelligence Transportation System).
These ruggedized switches also provide the security management and monitoring controls needed to mitigate security vulnerabilities and address communication errors occurring in current, aging devices.
The Transportation and Information Technology Departments, and Purchasing recommend awarding a contract to the lowest, responsive and responsible bidders: TESSCO Incorporated; and L4 Technologies, LLC; cumulatively not to exceed $200,000 annually, based on estimated requirements.
*5-e
$250,000 annually
16-0857 Term Contract for Groundskeeping Materials for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide groundskeeping materials such as fertilizer, pesticide, herbicide, grass seed and other related items.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing a Term Contract using the City of Tucson cooperative contract through the National Intergovernmental Purchasing Alliance with J.R. Simplot Co., dba Simplot Partners, at $250,000 annually, based on estimated requirements.
Page 5 City of Mesa Printed on 8/18/2016
August 22, 2016City Council Meeting Agenda - Final
*5-f
One-year Term Contract $150,000
16-0855 One-Year Term Contract for Reagents and Supplies for DNA Analysis for the Police Department (Sole Source) (Citywide)
This contract will provide for ongoing purchases of the consumable reagents and supplies for the Biology Unit’s DNA analysts to complete DNA extractions and process DNA samples.
The Police Department and Purchasing recommend awarding the contract to the sole source vendor, QIAGEN, Inc., at $150,000 annually, based on estimated requirements.
*5-g
3-year Term Contract = $91,680
16-0856 Term Contract for License Plate Reader Software for the Police Department (Initial Purchase grant funded by the Arizona Automobile Theft Authority and Attorney General’s Office Settlement Funds) (Citywide)
This purchase will provide a web-based license plate national vehicle location service/license plate reader software for the Police Department’s East Valley Gang and Criminal Information Fusion Center. This license plate recognition system allows Fusion Center personnel access to data related to license plate reader scans. This analytic software will provide investigative and real-time support to the Mesa Police Department and partner agencies, allowing queries without the initial cost of purchasing a license plate reader camera system.
The Police Department and Purchasing recommend authorizing a contract using the City of Tempe cooperative contract with Vigilant Solutions, at $31,680 for the initial purchase; and $30,000 annually for years 2 and 3 for the annual subscriptions, based on estimated requirements.
*5-h
3-Year Contract = $170,200
16-0861 Three-Year Term Contract for Predictive Policing Subscription for the Police Department (Sole Source) (Citywide)
This contract will provide services, resources and tools to support a successful implementation of Predictive Policing (PredPol) services to support the City’s efforts to suppress, deter and reduce crime.
PredPol software will provide easy to use predictions for where and when property crime, drug crime, gun violence, gang activity and traffic incidents are most likely to occur based on historical data, current crimes and mathematical modeling.
The Police Department and Purchasing recommend awarding the contract to the sole source vendor, PredPol; year 1 at $60,400; and years 2 and 3 at $54,900 annually, based on estimated requirements.
The one-time setup fee of $5,500 and an annual subscription fee of $54,900 (for the first three years) are funded by the Asset Forfeiture (RICO) Funds.
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August 22, 2016City Council Meeting Agenda - Final
*5-i a
4-year contract for $127,000 annually = $508,000
16-0858 Four-Year Term Contract for a Consolidated Equipment Maintenance Program for the Police Department (Citywide)
This contract will provide a forensics equipment maintenance management program that will reduce the number of contracts in place, allow for additions and deletions of equipment, track repair requests and monitor equipment performance. By consolidating 22 pieces of forensics equipment under one contract, the City will realize an anticipated 20% decrease in maintenance costs ($28,251).
The Police Department and Purchasing recommend authorizing a contract using the State of Arizona cooperative contract with Specialty Underwriters, at $127,000 annually, based on estimated requirements.
*5-j
1-Year Renewal Contract $446,000
16-0854 One-Year Renewal of the Term Contract for Bio-Solids Removal and Reuse/ Disposal Services for the Water Resources Department (Citywide)
This contract provides for all materials, equipment and labor to load, transport, and reuse/dispose of dewatered bio-solids from Mesa’s Northwest and Greenfield Water Reclamation Plants. Bio-solids dewatered during the previous 24-hours are removed from the plant site daily. The Greenfield Water Reclamation Plant expansion should be near completion in 2018. Due to this expansion, the amount of bio-solids to be removed will significantly increase and the City intends to re-bid this contract next year.
The Water Resources Department and Purchasing recommend authorizing a one-year renewal with Denalli Water Solutions, LLC, at $460,000, based on estimated requirements.
*5-k
Purchase of Security Cameras $43,648.96
16-0860 Purchase of 13 Security Cameras for Electric Utility Substations for the Energy Resources Department (Citywide)
This purchase will furnish and install 13 security surveillance cameras at 4 electric utility substations in Mesa: Fraser Substation; Lewis Substation; Robson Substation and Kellwood Substation. The contractor will supply the cameras, associated hardware, equipment, labor, tools, materials and testing required to complete the installation among the four electric substations.
The Energy Resources Department and Purchasing recommend awarding the contract to the lowest, responsible and responsive bidder, Goserco, Inc., at $43,648.96.
Page 7 City of Mesa Printed on 8/18/2016
August 22, 2016City Council Meeting Agenda - Final
*5-l
$24,277.44
16-0859 Purchase of Two Cargo Trailers for the Transportation Department (Citywide)
This contract will provide two enclosed cargo trailers: one 8’ x 20.5’ and one 8’ x 16.5’ that will be used to support Transportation’s daily operations.
The additional purchases on this existing contract will exceed the purchasing threshold and now requires Council approval.
The Fleet Services and Transportation Departments, and Purchasing recommend authorizing the purchase from the contract with Verde, Inc., at $24,277.44.
This purchase is funded by Local Streets Sales Tax.
*5-m
$1,875,661.45 + change order allowance $187,566
16-0848 Falcon Field Airport Realign and Construct Taxiway ‘C’ and Runway ‘4R’ Run-up Area (District 5)
On July 11, 2016, Council accepted an Airport Improvement Program Grant Agreement from the Federal Aviation Administration (FAA) that provides 91.06% of the necessary construction funding for this project.
This project will enhance safety at Falcon Field by re-aligning the intersection of Taxiway ‘C’ with the approach end of Runway ‘22L’. The project will also reconfigure the Aircraft Run-Up Area at Runway ‘4R’ to remove direct access from Falcon Ramp to the runway by introducing directional changes.
Staff recommends the project contract to the lowest, responsible bidder, J. Banicki Construction, Inc., in the amount of $1,875,661.45, and authorizing a change order allowance in the amount of $187,566. The FAA grant will fund 91.06% of the total estimated cost, with local matching funds required for the remaining 8.94%. Falcon Field has applied to the Arizona Department of Transportation (ADOT) for a matching grant to fund 4.47% and the Airport Enterprise Fund will fund the remaining 4.47%. If an ADOT grant is not received, Falcon Field will fund the entire local match of 8.94%, from the Falcon Field Capital Program.
*5-n
$2,130,937.96
16-0849 Val Vista Water Transmission Main Project - Phase 3 (District 1)
The City has initiated a three-phase project to build a new water transmission main to deliver water from the Val Vista Water Treatment Plant.
The new Val Vista Water Transmission Main will serve as a dedicated water main for Mesa to fulfill the requirements of an Intergovernmental Agreement with the City of Phoenix. This contract is the second Guaranteed Maximum Price (GMP) for construction of the third phase of the project.
Staff recommends awarding the second GMP to Garney Construction in the amount of $2,130,937.96, which includes a 3% contingency for approved change orders. Funding is available from the 2014 authorized Water Bonds.
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