> 19-1229
Purchase of Antenna and Ancillary Equipment (Replacement/Upgrade) for the TOPAZ Regional Wireless Cooperative (TRWC) Radio System as requested by the Information Technology Department (Citywide)
This purchase will provide equipment and services to replace the antennas and transmission lines at nine of the radio sites in the TOPAZ network and retune the system with the new antenna configuration.
The antenna systems for the TOPAZ Public Safety Radio Network are 18 years old and deteriorating. There are a total of 27 antennas that require replacement.
The Information Technology Department and Purchasing recommend authorizing the sole source purchase with Motorola Solutions, at $356,348.16, based on estimated requirements.
The cost is shared between all members of the TRWC (City of Mesa 68.69%, Town of Gilbert 18.05%, City of Apache Junction 9.80%, Ft. McDowell Yavapai Nation 2.29%, Superstition Fire & Medical District 0.75% and Town of Queen Creek 0.40%.)
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> 19-1243 a Five-Year Term Contract with Five Years of Renewal Options for Banking Services (Service Group 3 - Institutional Custody) for the Financial Services Department (Citywide)
The City makes extensive use of banking services to collect, disburse, and manage its cash and investments.
Institutional custody services represent the safekeeping of the assets/securities in the City’s investment portfolio.
An evaluation committee recommends awarding the contract to the highest-scored proposal from U.S. Bank National Association, dba U.S. Bank, at $25,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
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> 19-1232 One-Year Renewal with a One-Year Renewal Option to the Term Contract for Fingerprinting Services for the Human Resources Department (Citywide)
This contract will provide fingerprinting services for prospective employee, volunteer, contract worker and temporary agency workers.
The Human Resources Department and Purchasing recommend authorizing the renewal with SecureOne, Inc., dba SecureOne Security Services, at $83,150 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
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Page 4 City of Mesa Printed on 11/12/2019
November 18, 2019City Council Meeting Agenda - Tentative
> 19-1234 Purchase of Audio System (Replacement/Upgrade) for the Mesa Convention Center as requested by the Parks, Recreation and Community Facilities Department (Citywide)
This purchase will upgrade the existing audio system in all three Buildings of the Mesa Convention Center.
The upgrade will replace the existing outdated system with new technology allowing Mesa Convention Center greater capabilities.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with AV Innovations (a Mesa business), at $218,763.18, based on estimated requirements.
This purchase is funded by the Capital Enterprise Fund - Convention Center Modernization Fund.
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> 19-1230 Three-Year Term Contract with Two Years of Renewal Options for Electrical Maintenance, Installations, and Lighting Repairs for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide routine, preventative, and emergency maintenance of all components of the lighting and electrical systems in the Parks and Recreation Division.
The scope of work is divided in two major categories:
- 1) low voltage electrical services; and
- 2) lighting maintenance, repairs, and installation, for the City’s parks, basins, sports fields, and aquatic facilities.
*5-e
This contract provides street sweeping services, including routine scheduled sweeping, special event sweeping, emergency responses, and emergency response - spills, sealcoat sweeping.
An evaluation committee recommends awarding the contract to the highest-scored proposal from Precision Sweeping Services, LLC, at $760,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
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Page 5 City of Mesa Printed on 11/12/2019
November 18, 2019City Council Meeting Agenda - Tentative
This contract provides for the repair, waxing, and buffing of the City's nine full-size fiberglass waterslides, two fiberglass kiddie slides, and one cementitious/vinyl kiddie slide, at various locations.
Each year, preventative maintenance and repairs are necessary to ascertain the fiberglass is safe and will not cause injury to a potential rider.
The six-month renewal will allow the department time to complete the needed work at the end of this year and rebid for a time frame appropriate to meet their operational needs.
The Parks, Recreation and Community Facilities Department, and Purchasing recommend authorizing the renewal with 8 Blocks Maintenance Co., LLC, at $56,884.50, based on estimated usage.
*5-g
This contract will provide a mobile vehicle barrier system, consisting of portable vehicle barricades, transportation trailers, and related equipment, for deployment throughout the East Valley for specific high-risk, complex law enforcement incidents, such as highly-populated special events, tactical situations, protests, natural caused emergencies, or any other large-scale public safety incident where vehicle barriers and crowd safety need to be considered.
The Police Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Perimeter Security Products, dba Spirit of America Corporation, at $72,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. The initial purchase of $35,425.67 is funded by Homeland Security Grant Funds.
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Page 6 City of Mesa Printed on 11/12/2019
November 18, 2019City Council Meeting Agenda - Tentative
This contract provides private security officer services for several City facilities, a security officer for mobile patrol for the Mesa City Plaza building, as well as an account manager. The dollar-limit increase is needed to add an additional mobile patrol unit including a 6-seat golf cart.
The Police Department and Purchasing recommend increasing the dollar-limit with Trident Security Services, Inc., by $54,000, from $950,000 to $1,004,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
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> 19-1239 Dollar-Limit Increase to the Term Contract for Trailer Parts, Automotive Lighting, Mirrors, and Safety Supplies for the Fleet Services Department (Citywide)
This contract provides trailer parts, automotive and truck lighting parts, mirrors, and safety supplies required for the various 1,600 pieces of rolling stock equipment owned by the City. The increase is needed to add labor services for repair, service, and installation at the vendor’s location to the existing contract.
The Fleet Services Department and Purchasing recommend increasing the dollar-limit with FleetPride, Inc. (a Mesa business);
Parts West Heavy Duty LLC, dba Light House of Arizona;
Polygon Investment Group, Inc., dba Spectrac Suspension Center;
RWC International LTD, dba RWC Group;
The WW Williams Company LLC, dba Auto Safety House;
by $60,000, from $150,000 to $210,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*5-j
This contract will provide vehicle tires, accessories, and related services for the Fleet Services’ and Mesa Fire and Medical’s Fleet Divisions.
The Michelin contract will be used by many participating public agencies nationally. The Goodyear Tire contract is for the City of Mesa use only as they declined to participate in a national contract. Orders are fulfilled by local dealers for each manufacturer.
An evaluation committee recommends awarding the contract to the highest-scored proposal from The Goodyear Tire and Rubber Company; and Michelin North America, Inc.; at $900,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
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Page 7 City of Mesa Printed on 11/12/2019
November 18, 2019City Council Meeting Agenda - Tentative
> 19-1233 Three-Year Term Contract with Two Years of Renewal Options for Leak Detection Equipment for Water Distribution and Transmission Mains for the Water Resources Department (Citywide)
The contract will provide an electronic water leak monitoring system to assist with minimizing water loss and the size of excavations and damage to streets when making water main repairs to underground water infrastructure.
This technology allows for on-site monitoring for locating leaks between two points in the distribution system on any size or material of pipe and increases the sensitivity of the location of the leak to within 3 feet. The system will provide up-to-date software to enhance the City’s leak detection program.
An evaluation committee recommends awarding the contract to the highest-scored proposal from Construction Product Marketing, LLC, at $80,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
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This project is the construction of a new shared use path for pedestrians and cyclists on the Eastern Canal between Lindsay Road and Brown Road.
The path will connect residential areas with businesses and provide opportunities for recreational and exercise activities. The project also includes signalized pedestrian crossings at Lindsay Road and McKellips Road, which will increase the safety for pedestrians and cyclists who already use the canal on a frequent basis.
Staff recommends awarding a contract for this project to the lowest, responsible bidder, The Fishel Company, in the amount of $864,077.29, and authorizing a change order allowance of $86,407.72 (10%), for a total amount of $950,485.01.
The total cost of this project is funded through reimbursement by the SRP Municipal Aesthetic Program.
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