LOOKING AHEAD: MESA CITY COUNCIL MEETINGS 11 June 2020 Study Session + Tentataive Agenda 15 June 2020

Another closed-to-the-public virtual platform access to The Lower Chambers where salaried City Hall officials sit around the tables and watch a multi-screen of elected city government representatives - the mayor and six district councilmembers - from their remote locations.
The public is encouraged to get informed. 
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Link > https://www.mesaaz.gov/government/mayor-council
CALENDAR > http://mesa.legistar.com/Calendar.aspx

STUDY SESSION THU 11 JUNE 2020
Roll Call 
1 Review and discuss items on the agenda for the June 15, 2020 regular Council meeting. 
2 Acknowledge receipt of minutes of various boards and committees. 
2-a 20-0652 Parks and Recreation Advisory Board meeting held on January 8, 2020. 
2-b 20-0654 Economic Development Advisory Board meeting held on May 5, 2020
3 Current events summary including meetings and conferences attended. 
4 Scheduling of meetings.
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Items not on the Consent Agenda 
8 Conduct a public hearing and take action on the following minor General Plan amendment and zoning case, and take action on the development agreement, all related to the property located at the northwest corner of Thomas and Recker Roads.

20-0176 Conduct a public hearing on minor General Plan amendment case ZON19-00954. (District 5) 8-a 

20-0144 ZON19-00954 (District 5) Resolution. 
Within the 5600 to 6000 blocks of East Thomas Road (north side) and within the 3600 to 4000 blocks of North Recker Road (west side). Located north of Thomas Road and west of Recker Road 

(109.8± acres). 
Minor General Plan amendment to change the Character Type from Parks to Neighborhood. 
This request will allow for the development of a single-residence subdivision. 
Desert Vista 100, LLC, applicant; 
City of Mesa, owner. 
Staff Recommendation: Adoption 
P&Z Board Recommendation: Adoption 8-b 

20-0143 ZON19-00806 (District 5) Ordinance. 
Within the 5600 to 6000 blocks of East Thomas Road (north side) and within the 3600 to 4000 blocks of North Recker Road (west side). Located north of Thomas Road and west of Recker Road 
(109.8± acres). 
Rezone from PS to RS-6-PAD and RS-7-PAD. This request will allow for the development of a single-residence subdivision. 
Desert Vista 100, LLC, applicant; 
City of Mesa, owner. 
Staff Recommendation: Approval with conditions 
P&Z Board Recommendation: Approval with conditions 8-c 

20-0388 A resolution approving and authorizing the City Manager to enter into a Development Agreement with Desert Vista 101, LLC, relating to approximately 115 acres of property located at the northwest corner of Thomas Road and Recker Road, for the purpose of developing a single-family residential subdivision and associated improvements. (District 5) 8-d 

9 Items from citizens present. 
(Maximum of three speakers for three minutes per speaker).
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Items on the Consent Agenda
*2 Approval of minutes of previous meetings as written. 
20-0646 

File #:

20-0646

Type:

Minutes

Status:

Agenda Ready

In control:

City Council

On agenda:

6/15/2020

Title:

Approval of minutes of previous meetings as written.

Attachments:

1. April 2, 2020 Study Session, 2. April 30, 2020 Study, 3. June 1, 2020 Regular

3 Take action on the following liquor license application: 1

4 Take action on the following contracts: 11
Item *4-a
Three-Year Term Contract with Two Years of Renewal Options for Janitorial and Sanitation Supplies for the Materials and Supply Warehouse (for City Departments) (Citywide) $175,000 annually
Item *4-b
Purchase for Seating Reupholstery for the Mesa Arts Center as requested by the Arts and Culture Department (Citywide) $48,050.12
Item *4-c
Three-Year Term Contract with Two Years of Renewal Options for Heavy-Duty Automotive Body Repair Services for the Fleet Services Department (Citywide)
$100,000 annually
Item *4-d
Purchase of Network Hardware (Replacement/Lifecycle Upgrade) for the Department of Innovation and Technology (Citywide) 
The network infrastructure that supports the City’s Utilities remote/field systems has reached the end of its lifecycle and due for replacement. This equipment will refresh network switches and firewalls located at water treatment plants, Utilities Control Centers, and master radio sites.
$210,776.32 
Items *4-e thru *4-h Police Department
TOTAL $450,000
CONTRACT EXAMPLE Item *4-k
20-0640 

File #:

20-0640

Type:

Contract

Status:

Agenda Ready

In control:

City Council

On agenda:

6/15/2020

Title:

Three-Year Term Contract with Two Years of Renewal Options for Water, Wastewater Treatment and Pool Chemicals for the Water Resources Department, Parks, Recreation and Community Facilities Department and the Materials and Supply Warehouse (Citywide) This contract will provide primary and secondary contractors for the purchase and delivery of water and wastewater treatment chemicals for Water Resources and chemicals to maintain the City’s aquatic facilities, splash pads, and fountains for Parks Recreation and Community Facilities. Water Resources, Parks Recreation and Community Facilities, and Business Services recommend awarding Primary and Secondary contracts to the lowest, responsive, and responsible bidders: Air Products and Chemicals, Inc.; Brenntag Pacific, Inc.; Charlie Pepper Inc., dba, Salt Works; Chemrite, Inc.; DPC Enterprises; DuBoise Chemicals; Environmental Operating Solutions, Inc.; Evoqua Water Technologies, Inc.; Hasa; Hill Brothers Chemical; Leslie's Poolmart; Moma...

Attachments:

1. Council Report

Three-Year Term Contract with Two Years of Renewal Options for Water, Wastewater Treatment and Pool Chemicals for the Water Resources Department, Parks, Recreation and Community Facilities Department and the Materials and Supply Warehouse (Citywide) 
This contract will provide primary and secondary contractors for the purchase and delivery of water and wastewater treatment chemicals for Water Resources and chemicals to maintain the City’s aquatic facilities, splash pads, and fountains for Parks Recreation and Community Facilities. 
Water Resources, Parks Recreation and Community Facilities, and Business Services recommend awarding Primary and Secondary contracts to the lowest, responsive, and responsible bidders: 
Air Products and Chemicals, Inc.; 
Brenntag Pacific, Inc.; 
Charlie Pepper Inc., dba, Salt Works; Chemrite, Inc.; 
DPC Enterprises; DuBoise Chemicals; 
Environmental Operating Solutions, Inc.; 
Evoqua Water Technologies, Inc.; 
Hasa; Hill Brothers Chemical; 
Leslie's Poolmart; 
Momar; Pencco, Inc.; 
Polydyne, Inc.; 
ProChemTech International, Inc.; 
Thatcher Company; 
TR International Trading Company; 
Water and Energy Systems Technology Inc.; and 
Waternuts Aquatic ENT, Inc.; 
at $5,120,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
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5 Take action on the following resolutions: 5
5 Take action on the following resolutions: 
20-0603 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Maricopa County Department of Transportation and the Salt River Pima-Maricopa Indian Community for design and construction of the Gilbert Road Bridge. 
The City's total contribution to the project construction costs is $1,000,000. (District 1) *5-a 

20-0620 Approving and authorizing the City Manager to enter into a Grant Agreement with the City of Tucson to accept $25,000 in grant funds under the East Valley Drug Enforcement Task Force Program to be used for overtime and services for the Police Department’s Organized Crime Section. (Citywide) *5-b 

20-0621 Approving and authorizing the City Manager to enter into a Grant Agreement with the City of Tucson to accept $52,000 in grant funds under the Arizona Warrant Apprehension Network Targeted Enforcement Detail (AZ WANTED) to be used for overtime for the Police Department’s Violent Offender Unit. (Citywide) *5-c 

20-0257 Adopting a pension funding policy and accepting the employer’s share of assets and liabilities under the Public Safety Personnel Retirement System as required by A.R.S. §38-863.01. (Citywide) *5-d 

File #:

20-0257

Type:

Resolution

Status:

Agenda Ready

In control:

City Council

On agenda:

6/15/2020

Title:

Adopting a pension funding policy and accepting the employer’s share of assets and liabilities under the Public Safety Personnel Retirement System as required by A.R.S. §38-863.01. (Citywide)

Strategic initiatives:

Financial Stability

Attachments:

1. Council Report, 2. Resolution and Policy, 3. Valuation Report - Fire and Medical, 4. Valuation Report - Police

City of Mesa Page 6 Printed on 6/4/2020 City Council Meeting Agenda - Tentative June 15, 2020 
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20-0647 
Calling a special bond election 
To submit to the qualified electors of the City of Mesa, in conjunction with the General Election to be held on November 3, 2020, the question of 

• authorizing the issuance and sale of general obligation bonds of the City for the purposes of streets, highways, bridges, street lights, traffic signals, communication infrastructure, pedestrian improvements, multi-use path and trail improvements, other vehicular and multi-modal transportation improvements, and 
• to acquire land and interests in land related thereto, and 
• designating the manner in which the election is conducted, the translation of election materials, voter registration deadlines and early voting dates. (Citywide)

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6 Discuss, receive public comment, and take action on the following ordinance: 
20-0616 Repealing and replacing Title 1, Chapter 7 of the Mesa City Code pertaining to City Magistrates to formalize the term of office for the Presiding City Magistrate and clarify the term of office for City Magistrates, and amending Title 2, Chapter 3 of the Mesa City Code pertaining to the Judicial Advisory Board to 
formalize the appointment and reappointment process for the Presiding City Magistrate, 
clarify the appointment and reappointment process for City Magistrates, and 
clarify the Presiding City Magistrate’s authority to appoint Magistrates Pro Tem. (Citywide) *6-a 

7 Take action on the following subdivision plats: 20-0604 “FIESTA VILLAGE” (District 3) The 1000 through 1100 blocks of South Alma School Road (west side) and the 1200 through 1300 blocks of West Southern Avenue (north side). Located at the northwest corner of Alma School Road and Southern Avenue.
(16±acres). 

• W.M. Grace Development Company, developer; 
• John W. Marshall, HilgartWilson, LLC, surveyor. *7-a 

20-0623 “A REPLAT OF DESERT JET CENTER - LEASEHOLD CONDOMINIUMS” (District 5) 
The 4500 to 4800 blocks of East McKellips Road (north side). Located east of Greenfield Road on the north side of McKellips Road 
(13.83± acres). 

• Falcon 7, LLC, developer
• Anthony N. Zaugg, Allen Consulting Engineers, Inc., surveyor

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Meeting Name: City Council Agenda status: Tentative Meeting date/time: 6/15/2020 5:45 PM Minutes status: Draft Meeting location: Virtual Platform Published agenda:  Agenda Published minutes: Not available Meeting video: Not available  Attachments: Meeting Items (25) 25 records Group Export Show: Legislation only File # Agenda # Type Title Action Result Action Details 20-0646 2 Minutes Approval of minutes of previous meetings as written. Not available 20-0625 3-a Liquor License Application Mesa Quick N Easy A convenience store is requesting a new Series 10 Beer and Wine Store License for NA Petroleum LLC, 6806 East Brown Road - Rohullah Adilyar, agent. The existing license held by NK Petroleum III LLC will revert to the State. (District 5) Not available 20-0633 4-a Contract Three-Year Term Contract with Two Years of Renewal Options for Janitorial and Sanitation Supplies for the Materials and Supply Warehouse (for City Departments) (Citywide) City departments require a broad supply of janitorial and sanitation products to support daily maintenance operations. Supplies include sanitizing and disinfecting cleaners, waste receptacles, paper products including paper towels, cups and napkins, brooms, brushes and handles, and latex gloves. This contract supplies the City's warehouse for City internal use of these items. The Business Services Department and Purchasing recommend authorizing the purchase using the Omnia Partners / City of Tucson cooperative contract with Waxie Sanitary Supply (a Mesa business), at $175,000 annually, based on estimated usage. Not available 20-0634 4-b Contract Purchase for Seating Reupholstery for the Mesa Arts Center as requested by the Arts and Culture Department (Citywide) This purchase will provide reupholstery of the seating in the Playhouse Theater at the Mesa Arts Center. The existing seating is fifteen years old and many of the 176 seats are significantly worn. Full replacement would cost approximately $105,000 whereas, reupholstery and repair is approximately 46% of that cost. The Arts and Culture Department and Purchasing recommend authorizing the purchase using the Omnia cooperative contract with Irwin Seating Company, at $48,050.12, based on estimated requirements. This purchase is funded by the Mesa Arts Center Restoration Fund. Not available 20-0632 4-c Contract Three-Year Term Contract with Two Years of Renewal Options for Heavy-Duty Automotive Body Repair Services for the Fleet Services Department (Citywide) Fleet Services currently manages a fleet of approximately 300 heavy-duty trucks. This contract will provide a pre-qualified list of heavy-duty automotive body repair vendors to provide non-exclusive repair service on an as-needed basis. An evaluation committee recommends awarding the contract to the qualified respondents: 2nd Gen LLC dba, Maaco Collision Repair (a Mesa business); Hunterz, LLC (a Mesa business); and Vanguard Truck Center Body Shop; at $100,000 annually, with an annual increase allowance of up to 5%. Not available 20-0637 4-d Contract Purchase of Network Hardware (Replacement/Lifecycle Upgrade) for the Department of Innovation and Technology (Citywide) The network infrastructure that supports the City’s Utilities remote/field systems has reached the end of its lifecycle and due for replacement. This equipment will refresh network switches and firewalls located at water treatment plants, Utilities Control Centers, and master radio sites. The Department of Innovation and Technology and Purchasing recommend authorizing the purchase using the State of Arizona and NCPA cooperative contracts from the lowest-quoted vendors: Enterprise Network Solutions; Sentinel Technologies, Inc.; and Trace3, LLC; at $210,776.32, based on estimated requirements. This purchase is funded by Infrastructure Lifecycle Funds. Not available 20-0639 4-e Contract One-Year Renewal with a One-Year Renewal Option to the Term Contract for Trauma Kits for the Police Department (Citywide) The trauma kits include tourniquets and hemorrhage control systems that are issued to Mesa's officers to enhance the survivability rate of victims involved in tragic events. The Mesa Police Department and Purchasing recommend authorizing the renewal with Bound Tree Medical, LLC, at $100,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. Not available 20-0636 4-f Contract One-Year Term Contract for Randox Drug Screening and Testing Supplies for the Police Department (Sole Source) (Citywide) This purchase is for supplies such as, biochips with multiple antibody/antigen reaction sites and other associated reagents for the Randox Evidence Investigator Biochip Analyzer. The instrument allows multiple tests to be carried out from a single patient sample, thereby reducing the time and labor spent on individual tests. The Police Department and Purchasing recommend awarding the contract to the sole source vendor, Randox Toxicology at $140,000, based on estimated usage. Not available 20-0630 4-g Contract One-Year Term Contract for DNA Crime Lab Supplies for the Police Department (Sole Source) (Citywide) This contract provides supplies for the Forensic Services Division to process evidence and conduct forensic DNA testing for criminal investigations. The supplies include reagents and consumables to determine the quantity of DNA present, to make copies of the DNA, and to detect the DNA on genetic instruments. The Mesa Police Department and Purchasing recommend authorizing the purchase with Life Technologies Corporation, at $60,000, based on estimated usage. Not available 20-0635 4-h Contract Two-Year Term Contract for Qiagen QIA Symphony DNA Instrument Supplies for the Police Department (Sole Source) (Citywide) This contract will supply consumable kits and supplies for the Forensic Services Division that are required to complete DNA analysis. The Mesa Police Department and Purchasing recommend awarding the contract to the sole source vendor, QIAGEN, Inc., at $150,000 annually, based on estimated usage. Not available 20-0638 4-i Contract Purchase for Service and Parts for Turf Maintenance Equipment for the Parks, Recreation and Community Facilities Department (Sole Source) (Citywide) This contract will provide mechanical parts and accessories to maintain the various turf and ball field maintenance, light-duty equipment that the City currently owns. The Parks, Recreation and Community Facilities Department maintains riding reel mowers, riding deck mowers, riding field painters/liners, turf cleaning units, aerification equipment, as well as golf and utility carts that are from the John Deere and Smithco families of brands respectively. The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase from the authorized dealer, Stolz Equipment, at $40,000, based on estimated requirements. Not available 20-0631 4-j Contract Dollar-Limit Increase to the Term Contract for Fire Protection Equipment Maintenance and Repair Services for the Parks, Recreation and Community Facilities Department (Citywide) This contract provides fire protection, detection and suppression equipment maintenance and repair for 98 City facilities . The increase is needed for adding new/additional equipment to various sites and inspection schedule changes. The Parks, Recreation and Community Facilities Department recommend increasing the dollar-limit with Metro Fire Equipment, Inc., by $125,000 for Years 2 and 3, from $276,700 to $401,700 annually, based on estimated usage. Not available 20-0640 4-k Contract Three-Year Term Contract with Two Years of Renewal Options for Water, Wastewater Treatment and Pool Chemicals for the Water Resources Department, Parks, Recreation and Community Facilities Department and the Materials and Supply Warehouse (Citywide) This contract will provide primary and secondary contractors for the purchase and delivery of water and wastewater treatment chemicals for Water Resources and chemicals to maintain the City’s aquatic facilities, splash pads, and fountains for Parks Recreation and Community Facilities. Water Resources, Parks Recreation and Community Facilities, and Business Services recommend awarding Primary and Secondary contracts to the lowest, responsive, and responsible bidders: Air Products and Chemicals, Inc.; Brenntag Pacific, Inc.; Charlie Pepper Inc., dba, Salt Works; Chemrite, Inc.; DPC Enterprises; DuBoise Chemicals; Environmental Operating Solutions, Inc.; Evoqua Water Technologies, Inc.; Hasa; Hill Brothers Chemical; Leslie's Poolmart; Momar; Pencco, Inc.; Polydyne, Inc.; ProChemTech International, Inc.; Thatcher Company; TR International Not available 20-0603 5-a Resolution Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Maricopa County Department of Transportation and the Salt River Pima-Maricopa Indian Community for design and construction of the Gilbert Road Bridge. The City's total contribution to the project construction costs is $1,000,000. (District 1) Not available 20-0620 5-b Resolution Approving and authorizing the City Manager to enter into a Grant Agreement with the City of Tucson to accept $25,000 in grant funds under the East Valley Drug Enforcement Task Force Program to be used for overtime and services for the Police Department’s Organized Crime Section. (Citywide) Not available 20-0621 5-c Resolution Approving and authorizing the City Manager to enter into a Grant Agreement with the City of Tucson to accept $52,000 in grant funds under the Arizona Warrant Apprehension Network Targeted Enforcement Detail (AZ WANTED) to be used for overtime for the Police Department’s Violent Offender Unit. (Citywide) Not available 20-0257 5-d Resolution Adopting a pension funding policy and accepting the employer’s share of assets and liabilities under the Public Safety Personnel Retirement System as required by A.R.S. §38-863.01. (Citywide) Not available 20-0647 5-e Resolution Calling a special bond election to submit to the qualified electors of the City of Mesa, in conjunction with the General Election to be held on November 3, 2020, the question of authorizing the issuance and sale of general obligation bonds of the City for the purposes of streets, highways, bridges, street lights, traffic signals, communication infrastructure, pedestrian improvements, multi-use path and trail improvements, other vehicular and multi-modal transportation improvements, and acquire land and interests in land related thereto, and designating the manner in which the election is conducted, the translation of election materials, voter registration deadlines and early voting dates. (Citywide) Not available 20-0616 6-a Ordinance Repealing and replacing Title 1, Chapter 7 of the Mesa City Code pertaining to City Magistrates to formalize the term of office for the Presiding City Magistrate and clarify the term of office for City Magistrates, and amending Title 2, Chapter 3 of the Mesa City Code pertaining to the Judicial Advisory Board to formalize the appointment and reappointment process for the Presiding City Magistrate, clarify the appointment and reappointment process for City Magistrates, and clarify the Presiding City Magistrate’s authority to appoint Magistrates Pro Tem. (Citywide) Not available 20-0604 7-a Subdivision Plat “FIESTA VILLAGE” (District 3) The 1000 through 1100 blocks of South Alma School Road (west side) and the 1200 through 1300 blocks of West Southern Avenue (north side). Located at the northwest corner of Alma School Road and Southern Avenue.(16±acres). W.M. Grace Development Company, developer; John W. Marshall, HilgartWilson, LLC, surveyor. Not available 20-0623 7-b Subdivision Plat “A REPLAT OF DESERT JET CENTER - LEASEHOLD CONDOMINIUMS” (District 5) The 4500 to 4800 blocks of East McKellips Road (north side). Located east of Greenfield Road on the north side of McKellips Road (13.83± acres). Falcon 7, LLC, developer; Anthony N. Zaugg, Allen Consulting Engineers, Inc., surveyor. Not available 20-0176 8-a Public Hearing Conduct a public hearing on minor General Plan amendment case ZON19-00954. (District 5) Not available 20-0144 8-b Resolution ZON19-00954 (District 5) Resolution. Within the 5600 to 6000 blocks of East Thomas Road (north side) and within the 3600 to 4000 blocks of North Recker Road (west side). Located north of Thomas Road and west of Recker Road (109.8± acres). Minor General Plan amendment to change the Character Type from Parks to Neighborhood. This request will allow for the development of a single-residence subdivision. Desert Vista 100, LLC, applicant; City of Mesa, owner. Staff Recommendation: Adoption P&Z Board Recommendation: Adoption Not available 20-0143 8-c Ordinance ZON19-00806 (District 5) Ordinance. Within the 5600 to 6000 blocks of East Thomas Road (north side) and within the 3600 to 4000 blocks of North Recker Road (west side). Located north of Thomas Road and west of Recker Road (109.8± acres). Rezone from PS to RS-6-PAD and RS-7-PAD. This request will allow for the development of a single-residence subdivision. Desert Vista 100, LLC, applicant; City of Mesa, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions Not available 20-0388 8-d Resolution A resolution approving and authorizing the City Manager to enter into a Development Agreement with Desert Vista 101, LLC, relating to approximately 115 acres of property located at the northwest corner of Thomas Road and Recker Road, for the purpose of developing a single-family residential subdivision and associated improvements. (District 5) Not available

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