Please Note: This meeting is scheduled to start @ 4:00 pm
Any reasonable and informed review of the HUGE agenda for the regular council meeting would take easily more than one hour to go over, with certain items deserving more attention.
If they do their jobs, the entire Mesa City Council might be working until at least 8:00 pm.
Meeting Agenda - Final
Mesa Council Chambers Lower Level
57 East First Street
Source: Council, Board and Committee Research Center
Mayor John Giles
Vice Mayor David Luna - District 5
Councilmember Mark Freeman - District 1
Councilmember Jeremy Whittaker - District 2
Councilmember Ryan Winkle - District 3
Councilmember Chris Glover - District 4
Councilmember Kevin Thompson - District 6
Roll Call
(Members of the Mesa City Council will attend either in person or by telephone conference call)
1 Review items on the agenda for the April 17, 2017 regular Council meeting
THIS IS A 15-PAGE DOCUMENT
2 Presentations/Action Items:
Item 2-a 17-0330
Hear a presentation, discuss and provide direction on the following department budgets:
1. Transportation
20-PAGE PRESENTATION
TRANSPORTATION DEPARTMENT FY 17/18 BUDGET PRESENTATION
2. Economic Development
9-PAGE:
City of Mesa Office of Economic Development
Budget Presentation FY 2017-2018
3. Transit
20-PAGE:
Transit Services FY18 Budget
Link to presentation can be found hit this link
3 Hear reports on meetings and/or conferences attended.
4 Scheduling of meetings and general information.
5 Adjournment.
Monday, April 17, 2017 5:45 PM
City of Mesa
Council Chambers 57 E. First Street
Mayor John Giles Vice Mayor David Luna - District 5 Councilmember Mark Freeman - District 1 Councilmember Jeremy Whittaker - District 2 Councilmember Ryan Winkle - District 3 Councilmember Chris Glover - District 4 Councilmember Kevin Thompson - District 6
Meeting Agenda - Final
CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items including and preceding “Items from citizens present.” If you are interested in speaking on such an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide
5 Take action on the following contracts:
*5-a 17-0410 One-Year Renewal Contract for the Executive Physical Examination Services as requested by the Human Resources Department (Citywide)
This contract provides annual physicals for the City’s executive staff as a means of maintaining optimum health. There are approximately 57 position titles eligible to participate in this program.
The Human Resources Department and Purchasing recommend authorizing the renewal with Banner Occupational Health Clinics, at $88,500, based on estimated requirements.
*5-a
*5-b 17-0453 Purchase of One Replacement Sport Utility Vehicle (SUV) for the Economic Development Department (Citywide)
The vehicle that is being replaced has met established replacement criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing City of Mesa vehicle replacement program.
The Fleet Services and Economic Development Departments and Purchasing recommend authorizing the purchase from the contract with Berge Ford (a Mesa business), at $30,508.20. This purchase is funded by the Vehicle Replacement Fund.
17-0412 One-Year Renewal Contract for Phlebotomy Services for the Police Department (Citywide)
This contract provides technicians to draw blood samples from suspected impaired motor vehicle operators and or persons involved in other criminal investigations. Additional services, such as urine sampling and exposure draw and delivery of samples to a laboratory for testing that may be required, are also included.
The Police Department and Purchasing recommend authorizing the renewal contract with Desert Testing Services, LLC (a Mesa business), at $135,000, based on estimated requirements.
*5-c
17-0413 One-Year Renewal Contract for Protective Equipment for the Police Department (Citywide)
The Police Department provides training for a unified law enforcement and medical response to an active shooter situation. In effort to provide realistic and effective interactive training, force-on-force marking cartridges are used during scenarios. Risk of injury to students and actors during this training can be mitigated by using proper protective equipment.
The Police Department and Purchasing recommend authorizing the renewal contract with San Diego Police Equipment Company, at $50,000, based on estimated requirements.
*5-d
17-0417 Three-Year Term Contract for Microfilm Conversion Services for the Police Department (Citywide)
This contract will provide services to convert Police Department data from microfilm to digital media. The microfilm is becoming worn and damaged and the equipment to read the microfilm is outdated. This service will create redundancy and a recovery process in case of disaster. The conversion will also reduce the need for storage space and make records readily available for viewing.
The evaluation committee recommends awarding the contract to the highest-scored proposal from MetaSource, LLC, at $100,000 annually, based on estimated requirements.
7-0406 Five-Year National Cooperative Term Contract for Automotive Lubricants and Related Products for the Fleet Services and Fire and Medical Departments (Citywide)
This contract provides automotive lubricants and related products for City vehicles and equipment maintained by Fleet Services as well as Fire vehicles, equipment and apparatus maintained by Fire Maintenance.
The evaluation committee recommends awarding the contract to the highest-scored proposal from North American Lubricants, at $308,000 annually, based on estimated requirements.
*5-f
17-0416 Purchase of Nine Additional Mobile Two-Way Radios, Accessories and Related Equipment for the Fire and Medical Department (Citywide)
This purchase will provide nine additional mobile radios along with accessories and other related equipment required for mounting mobile radios in emergency response apparatus. The Fire and Medical Department currently uses the Motorola APX series of portable and mobile two-way digital radios as the standard for firefighters, paramedics and their fleet of emergency response apparatus.
The Fire and Medical Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Motorola Solutions, Inc., at $64,652.12. This purchase is funded by the Capital - General Fund.
*5-g
17-0439 Purchase of Replacement/Upgrade Software for IT Firewall Security as requested by the Information Technology Department (Citywide)
This purchase will allow the City to retire two aging security appliances that reach end of support in September 2018. In addition, this solution will enable an enhanced firewall security. Key benefits of this solution include virtual private network (VPN) functionality with improved visibility, management, and enhanced security monitoring and protection, unlimited licensing which allows the City to expand usage without purchasing additional individual user licenses, and mobile device security and management.
The Information Technology Department and Purchasing recommend authorizing the purchase from the State of Arizona cooperative contract and lowest quoted vendor, Enterprise Network Solutions, Inc. (a Mesa business), at $29,497.65
-0409 One-Year Renewal Contract for 15kV Aluminum Electrical Cable for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
This contract provides various sizes of cable used in underground installations to distribute primary power between electrical substations and distribution transformers adjacent to customers utilizing electrical service. The cable is used in new construction and overhead-to-underground conversion projects.
The Energy Resources Department and Purchasing recommend authorizing the renewal contract with Western United Electric Supply Corp., at $324,765, based on estimated requirements.
*5-o
17-0407 Purchase of One Replacement Lift Truck (Forklift) for the Water Resources Department as requested by the Fleet Services Department (Citywide)
The current vehicle has exceeded life cycle replacement and has met established replacement criteria. It will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing City of Mesa vehicle replacement program.
The Fleet Services and Water Resources Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Arnold Machinery, at $28,661.95. This purchase is funded by the Utility Replacement Extension and Renewal Fund.
*5-p
17-0414 One-Year Renewal Contract for Replacement Ultraviolet Wastewater Disinfection Parts and Supplies for the Greenfield Water Reclamation Plant for the Water Resources Department (Sole Source) (Citywide)
This contract provides replacement parts including ultraviolet lamps, ballasts and other components for the Wedeco Wastewater Disinfection System at the Greenfield Water Reclamation Plant on an as-needed basis. These parts are necessary for wastewater disinfection and regulatory compliance of cleaner wastewater.
The Water Resources Department, and Purchasing recommend authorizing a one-year renewal contract with the sole source manufacturer, Xylem Water Solutions USA, Inc., at $250,000, based on estimated requirements. This purchase is 58% funded by the Towns of Gilbert and Queen Creek and 42% funded by the Enterprise Fund - Greenfield WRP Joint Venture.
*5-q
17-0408 Purchase of Two Replacement Pickup Trucks and One Replacement Light-Duty Cab and Chassis Vehicle with a Utility Bed for the Engineering and Water Resources Departments (Citywide)
The three vehicles that are being replaced have met established criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing City of Mesa vehicle replacement program.
The Fleet Services, Engineering and Water Resources Departments, and Purchasing recommend authorizing the purchase from the contract with PFVT Motors Inc., at $48,591.22; and authorizing purchase from the contract with Berge Ford (a Mesa business), at $58,067.97; for the total purchase of $106,659.19. This purchase is funded by the Vehicle Replacement Fund and the Utility Replacement Extension and Renewal Fund.
*5-r
17-0444 Pioneer Park Improvements Guaranteed Maximum Price (GMP) No.2 (District 4)
GMP No. 2 includes the complete construction scope of work for the iconic custom playground that will be installed with the forthcoming Pioneer Park improvements. In addition to the custom play structure, other proposed improvements to the park are the addition of a new water play plaza, new plazas to enhance the train area and historical monuments, remodel and ADA upgrades to the existing restroom, relocation and reconstruction of two basketball courts, expansion of Wi-Fi coverage and infrastructure to support special events, new landscaping in multiple areas, as well as new site furnishings and lighting fixtures throughout the park.
Staff recommends awarding the contract for GMP No. 2 of this project to Haydon Building Corporation in the amount of $5,754,021, and authorize a 5% change order allowance in the amount of $287,701.05, which will only be utilized for approved change orders. The total authorized amount recommended for this project is $6,041,722.05. This project is funded by the 2012 authorized Parks bonds
6 Take action on the following resolutions:
Take action on the following resolutions:
17-0371 Authorizing and supporting the submittal of a grant application by Arizonans for Children, Inc., to the Fort McDowell Yavapai Nation in the amount of $15,000 for their Mesa Visitation Center, and authorizing the City Manager to accept and administer subsequent awarded funds as a pass-through grant. (Citywide) *6-a
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April 17, 2017City Council Meeting Agenda - Final
17-0372 Authorizing and supporting the submittal of a grant application by Child Crisis Arizona to the Fort McDowell Yavapai Nation in the amount of $10,000 for their Arizona Kinship Services Program, and authorizing the City Manager to accept and administer subsequent awarded funds as a pass-through grant. (Citywide)
*6-b
17-0374 Authorizing and supporting the submittal of a grant application by City of Mesa Police Department to the Fort McDowell Yavapai Nation in the amount of $58,850 for their Mobile Field Force Bicycle Patrol Unit, and authorizing the City Manager to accept and administer subsequent awarded funds. (Citywide)
*6-c
17-0375 Authorizing and supporting the submittal of a grant application by City of Mesa Police Department to the Fort McDowell Yavapai Nation in the amount of $14,900 for Crime Prevention signage and materials, and authorizing the City Manager to accept and administer subsequent awarded funds. (Citywide)
*6-d
17-0376 Authorizing and supporting the submittal of a grant application by City of Mesa Police Department to the Fort McDowell Yavapai Nation in the amount of $7,210 for support training and investigative resource enhancements for the Missing Person’s Unit, and authorizing the City Manager to accept and administer subsequent awarded funds. (Citywide)
*6-e
17-0377 Authorizing and supporting the submittal of a grant application by East Valley Adult Resources to the Fort McDowell Yavapai Nation in the amount of $15,000 for their Meals on Wheels program, and authorizing the City Manager to accept and administer subsequent awarded funds as a pass-through grant. (Citywide)
*6-f
17-0378 Authorizing and supporting the submittal of a grant application by Gene Lewis Boxing Club to the Fort McDowell Yavapai Nation in the amount of $7,500 for their “Every Child a Champion” after-school program, and authorizing the City Manager to accept and administer subsequent awarded funds as a pass-through grant. (Citywide)
*6-g
17-0379 Authorizing and supporting the submittal of a grant application by Mesa Public Schools to the Fort McDowell Yavapai Nation in the amount of $128,511 for their Services for Native American Student Success programs at Salk Elementary, Fremont Junior High, and Red Mountain High Schools, and authorizing the City Manager to accept and administer subsequent awarded funds as a pass-through grant. (Citywide)
*6-h
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April 17, 2017City Council Meeting Agenda - Final
17-0380 Authorizing and supporting the submittal of a grant application by Native American Fatherhood & Families Association to the Fort McDowell Yavapai Nation in the amount of $300,000 for their Fatherhood is Sacred/Motherhood is Sacred program, and authorizing the City Manager to accept and administer subsequent awarded funds as a pass-through grant. (Citywide)
*6-i
17-0381 Authorizing and supporting the submittal of a grant application by Visit Mesa to the Fort McDowell Yavapai Nation in the amount of $62,000 for their collaborative/cooperative marketing partnership efforts, and authorizing the City Manager to accept and administer subsequent awarded funds as a pass-through grant. (Citywide)
*6-j
17-0386 Setting May 22, 2017 as the public hearing date to review the proposed FY 2017/18 annual assessments for the Mesa Town Center Improvement District No. 228. The proposed final assessments do not include any rate increases. (District 4)
*6-k
17-0446 Approving and authorizing the City Manager to enter into the First Amendment to the Lease Agreement With Option to Purchase with Benedictine University for the City-owned property located at 225 East Main Street. (District 4)
*6-l
17-0449 Approving and authorizing the City Manager to enter into a Development Agreement with Sunbelt Land Holdings LP relating to property located Northeast of East Elliot Road and South 96th Street for the purpose of “opting-in” to the Elliot Road Technology Corridor zoning overlay. (District 6)
*6-m
17-0496 Approving and authorizing the City Manager to enter into a Utility Services Agreement with T. Golden Foundation, an Arizona Corporation, that modifies the requirements in Section 3 of the Terms and Conditions for the Sale of Utilities to allow for the connection of a building at 12347 South Sossaman Road, a property located outside the City limits. (District 6)
*6-n
7 Take action on the following resolutions relating to Artspace Projects, Inc and Artspace Mesa, LP for development of the property located at 155 South Hibbert:
17-0447 Approving and authorizing the City Manager to enter into an Amendment to the Development Agreement with Artspace Projects, Inc and Artspace Mesa, LP, relating to development of the 1.7± acres of real property at 155 South Hibbert. (District 4) *7-a
Page 12 City of Mesa Printed on 4/13/2017
April 17, 2017City Council Meeting Agenda - Final
17-0452 Approving and authorizing the City Manager to enter into an Access Easement Agreement with Village Bloom, LLC for portions of City-owned property located at 155 South Hibbert Road. (District 4)
The Access Easement Agreement allows pedestrian and vehicular access between and through the City-owned property and the Village Bloom owned property located at 225 East 1st Avenue.
*7-b
17-0482 Authorizing a conditional allocation of up to $500,000 in Fiscal (Program) Year 2017/2018 HOME program funding to Artspace Mesa, LP for the Mesa Artspace Lofts project. (District 4)
*7-c
8 Introduction of the following ordinances and setting May 8, 2017 as the date of the public hearing on these ordinances: 17-0419 Z16-056 (District 6)
The 11500 through 11600 blocks of East Warner Road (south side). Located at the southwest corner of Warner Road and Meridian Road (8 ± acres). Rezone from LC to RSL-3.0; and Site Plan Review. This request will allow the development of a single residence subdivision. Jeff Giles, Clouse Engineering, applicant; 56th MD, Inc., owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 5-0)
*8-a
17-0422 Z17-007 (District 1)
The 2300 block of East McKellips Road (north side). Located east of Gilbert Road on the north side of McKellips Road (1.3± acres). Rezone from AG to RM-2 BIZ; and Site Plan Review. This request will allow for a multi-residential development. Porter Kyle, LLC, applicant; Parry Investments, LLC, owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 4-0)
*8-b
17-0418 Amending Sections 9-6-1, 9-6-4(D)10 and 9-6-5 of the Mesa City Code to allow for a reduced street lighting pilot program and the use of LED streetlights. (Citywide)
The changes would be in effect from June 1, 2017 through December 31, 2019, and would allow the City to determine appropriate night-time lighting levels and the light color or appearance that should be permitted within various areas of the City. The two areas to be included in the street lighting pilot program are within the Desert Uplands Area and City of Mesa Electric Service Area.
*8-c
Page 13 City of Mesa Printed on 4/13/2017
April 17, 2017City Council Meeting Agenda - Final
9 Discuss, receive public comment, and take action on the following ordinance:
17-0334 Authorizing a Transaction Privilege and Use Tax Amnesty Program that will be in effect from June 1, 2017 to July 31, 2017. (Citywide)
The program will allow delinquent taxpayers to have certain civil penalties and interest liabilities abated during the scheduled time period, and in doing so, it is anticipated that the City will benefit by receiving revenue, resolving aging tax account receivable balances, and clearing delinquent tax returns.
*9-a
10 Take action on the following subdivision plats:
17-0177 "Red Mountain Business Park” (District 5)
The 3200 through 3400 blocks of North Higley Road (west side). Located south of the Loop 202 Red Mountain Freeway on the west side of Higley Road.
6 LI Industrial lots (8.8 ± acres).
75 Cactus, LLC, owner;
David S. Klein, Superior Surveying Services, Inc., surveyor.
*10-a
17-0420 "Las Palomas Senior Living” (District 5)
The 9000 - 9100 blocks of East Brown Road (north side). Located west of Ellsworth Road on the north side of Brown Road (9.01 ± acres).
S-K Mesa Opportunity II, LLC, owner; R. Reece Henry, Olsson Associates, surveyor.
*10-b
Items not on the Consent Agenda
11 Introduction of the following ordinance and setting May 8, 2017 as the date of the public hearing on this ordinance:
17-0421 Z17-005 (District 6)
The 9700 through 9800 blocks of East Southern Avenue (south side) and the 9700 through 9800 blocks of East Hampton Avenue (north side). Located west of Crismon Road and south of Southern Avenue (19.4± acres).
Rezone from RS-43 to PEP and RM-2 PAD; and Site Plan Review.
This request will allow for a multi-residential development and a future office development. Brennan Ray, Burch and Cracchiolo, applicant;
Montgomery 320, LLC, owner.
Staff Recommendation: Denial
P&Z Board Recommendation: Approval with Conditions (Vote: 5-0)
11-a
12 Items from citizens present. (Maximum of three speakers for three minutes per speaker).
13 Adjournment.
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