Plenty of time in advance
Monday, September 23, 2019 5:45 PM
City of Mesa
Council Chambers 57 E. First Street
- Mayor John Giles
- Vice Mayor Mark Freeman - District 1
- Councilmember Jeremy Whittaker - District 2
- Councilmember Francisco Heredia - District 3
- Councilmember Jennifer Duff - District 4
- Councilmember David Luna - District 5
- Councilmember Kevin Thompson - District 6
Meeting Agenda - Tentative
CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items including and preceding “Items from citizens present.” If you are interested in speaking on such an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments.
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Mayor's Welcome
Roll Call
(City Council members participate in person or by telephone conference call.)
Invocation by Pastor Jacob Boessling with La Mesa Ministries.
Pledge of Allegiance
Awards, Recognitions and Announcements
1 Take action on all consent agenda items.
Items on the Consent Agenda
19-1010 Approval of minutes of previous meetings as written.*2
3 Take action on the following liquor license application:
19-1008 Hidalgo Carniceria Y Panaderia
A grocery store is requesting a new Series 10 Beer and Wine Store License for Hidalgo Carniceria Y Panaderia LLC, 1416 East Broadway Road - Alva Christina Tovar, agent. There is no existing license at this location. (District 4)
*3-a
4 Take action on the following contracts:
19-1002 Dollar-Limit Increase to the Term Contract for Industrial Supplies for the Materials and Supply Warehouse (for Citywide Departments) (Citywide)
Multiple departments use this citywide contract to perform their work. There been an overall increase in spend across all City departments and this increase is needed to get through the contract term, ending 12/31/2019.
The contract will be rebid at the end of its term.
The Business Services Department and Purchasing recommend increasing the dollar-limit using the City of Tucson / Omnia Partners (formerly National IPA) cooperative contract with Grainger by $196,000, from $500,000 to $696,000 annually, for Year 5 of the term contract.
*4-a
Page 2 City of Mesa Printed on 9/12/2019
September 23, 2019City Council Meeting Agenda - Tentative
19-1000 Dollar-Limit Increase to the Term Contract for Fire Protection Equipment Maintenance and Repair Services for the Parks, Recreation and Community Facilities Department (Citywide)
This increase is needed for repair proposals found during the semi-annual inspections and remaining 5-year inspections for several sites that need to be completed by 10/1/2019.
In addition, Facilities Maintenance also completed a major project of installing radio dialers at various City facilities.
The Parks, Recreation and Community Facilities Department recommend increasing the dollar-limit with Metro Fire Equipment, Inc., by $80,000 for Year 1, from $276,700 to $356,700.
*4-b
19-1009 Purchase of 20 Chevrolet Tahoes (11 Replacements and 9 Additions) for the Police Department (Citywide)
This purchase will provide 20 Chevrolet Tahoes, marked and unmarked, for Police Department use. Of the 11 vehicles that are being replaced: 2 vehicles are being replaced due to vehicles damaged beyond repair; 1 vehicle has met established criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing vehicle replacement program; and 8 vehicles will be for the refurbishment pool.
The 9 vehicle additions are allocated for approved FY20 personnel additions. A GM plant shutdown is scheduled for September 2019 to retool the Tahoe model and could last 6 to 9 months.
The Fleet Services Department, Police Department, and Purchasing recommend authorizing the purchase from the existing contract with Midway Chevrolet at $810,519, plus additional capacity of $355,000 for unanticipated, if needed purchases, for the combined total of $1,165,519.
The purchase is funded by the Vehicle Replacement Fund and Public Safety Sales Tax.
*4-c
19-1007 One-Year Renewal to the Term Contract for Streetlight Pole Painting Services for the Transportation Department (Citywide)
This contract provides streetlight pole painting services of existing luminaires, poles, and pole skirts. Work is performed on an as-needed, where-needed, basis. The City does not supply any materials or labor for these painting services.
The Transportation Department and Purchasing recommend authorizing the renewal with OLS Restoration, Inc., at $80,000 annually, based on estimated usage.
*4-d
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September 23, 2019City Council Meeting Agenda - Tentative
19-1003 Dollar-Limit Increase to the Term Contract for Information Technology Solutions and Services for Various Departments throughout the City (Citywide)
The City is in Year 2 of this new contract and the City’s expenditures have increased more than estimated. Mesa, as the lead agency, partnered with the National IPA (now Omnia Partners) and led the solicitation and contract. This contract provides the City with a full range of information technology solution products and utilizing this agreement provides the City an efficient and cost-effective contract opportunity. Purchases made through this contract provide the City increased rebates as lead agency and through the P-card program.
The Business Services Department and Purchasing recommend increasing the dollar-limit with CDW Government LLC; and SHI International Corp.; for Years 2 through 5, from $3,100,000 to $6,000,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-e
19-1001 Three-Year Term Contract with Two Years of Renewal Options for Heavy-Duty Original Equipment Manufacturer (OEM) Cab/Chassis Parts for the Fleet Services Department (Citywide)
This contract will provide heavy-duty OEM cab/chassis parts to maintain the City’s assorted fleet of approximately 175 medium and heavy-duty vehicles.
OEM replacement parts are critical when requesting repairs and warranty from dealers. Parts purchased under this contract will be installed by Fleet Services.
The Fleet Services Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidders of each section (manufacturer):
- Rush Truck Centers of Arizona, dba Rush Truck Center Phoenix;
- Freightliner of Arizona, LLC, dba Velocity Truck Centers;
- Inland Kenworth, Inc.;
- RWC International, dba RWC Group;
- and Cummins Inc., dba Cummins Sales and Service (a Mesa Business); at $700,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-f
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September 23, 2019City Council Meeting Agenda - Tentative
19-1006 Three-Year Term Contract with Two Years of Renewal Options for Sewer, Manhole, Siphon Cleaning, Video, and Repair Services for the Water Resources Department (Single Response) (Citywide)
This contract will provide a contractor to perform cleaning and internal video inspections of sewer mains, sewer manholes, siphons, documentation of findings, cured in place point repairs of sewer mains which are trenchless options for extending the useful life of sewer mains, and emergency repairs.
An evaluation committee recommends awarding the contract to the single, responsive, and responsible proposal from Hoffman Southwest Corp., dba Professional Pipe Services (Pro-Pipe), at $600,000, annually with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-g
19-1004 Three-Year Term Contract with Two Years of Renewal Options for Large Water Meters, Related Equipment and Parts for the Water Resources Department (Citywide)
This contract will provide fire system cold-water meters, fire system non-mechanical cold-water meters, compound cold-water meters, non-mechanical cold-water meters, and commercial/industrial service and parts.
An evaluation committee recommends awarding the contract to the highest-scored proposals from
Core and Main, LP;
Ferguson Enterprises, LLC, dba Ferguson Waterworks;
Mountain States Pipe and Supply, dba MSPS;
and Badger Meter, Inc., dba National Meters and Automation;
at $250,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-h
19-0998 Purchase of 12 Mobile Gas Pressure Recording Devices (Replacements) for the Energy Resources Department (Sole Source) (Citywide)
Energy Resources currently has an aging inventory of 25 mobile electronic gas pressure recording devices. These recorders are used by Energy Resources to collect gas pressure data for verifying hydraulic modeling predictions, meeting regulatory requirements, monitoring system sensitivity during maintenance operations, monitoring pressure sensitive areas in cold weather events, and troubleshooting system pressure issues.
The Energy Resources Department and Purchasing recommend awarding the contract to the sole source vendor, Abriox, Inc., at $33,272.50, based on estimated requirements. This purchase is funded by the Utility Replacement Extension and Renewal Fund.
*4-i
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September 23, 2019City Council Meeting Agenda - Tentative
19-1025 Multiple Amendments and a Contract Value Increase to the Term Contracts for Solid Waste Disposal, Recyclable Material Processing, and Vegetative Waste Processing Services as requested by the Environmental Management and Sustainability Department (Citywide)
The requested increase is due to refuse, green, and recycle fee increases based on the agreement.
The Environmental Management and Sustainability Department and Purchasing recommend authorizing a contract amendment and a three-year renewal with Republic Services, dba Allied Waste Transportation, Inc.; a contract amendment and one-year renewal with two years of renewal options with United Fibers, LLC; and a contract dollar-limit increase of $735,000 for the agreement (includes all vendors and covers all Solid Waste Disposal, Recyclable Material Processing, and Vegetative Waste Processing Services), to $8,985,000 annually, based on estimated usage.
*4-j
5 Take action on the following resolutions:
19-0994 Approving and authorizing the City Manager to enter into a Grant Agreement with the Arizona Governor’s Office of Highway Safety DUI Abatement Council to accept $50,000 in grant funds.
The funds will be used by the Police Department’s Traffic Division for overtime and employee related expenses to enhance DUI Enforcement throughout the City. (Citywide) *5-a
19-1023 Designating the Chief Fiscal Officer with the authority to annually submit the City's Expenditure Limitation Report to the Arizona Auditor General on behalf of the City Council, as required by state statute. (Citywide) *5-b
19-1029 Staff is requesting approval to continue negotiations to acquire certain undeveloped property located in the 1300 block of North Power Road (APN: 218-04-013B) of approximately 8.38 acres for the construction of the Northeast Public Safety Facility, and in order to avoid construction delays, authorization and direction to staff, that fee title, or other interests in and possession of this property be acquired by the City of Mesa through eminent domain, as a matter of public necessity.
(District 5) *5-c
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September 23, 2019City Council Meeting Agenda - Tentative
6 Introduction of the following ordinances and setting October 7, 2019 as the date of the public hearing on these ordinances:
19-0983 ZON18-00687 (District 5)
Within the 1600 through the 1800 blocks of North Higley Road (east side) and 5200 through the 5300 blocks of East McLellan Road (north side). Located south of McKellips Road on the east side of Higley Road
(21± acres).
Modification of an approved PAD and associated conditions of approval.
This request will allow amendment to the existing landscaping requirements. Villas at Alta Mesa Property Owner’s Association, applicant; Multiple Owners.
Staff Recommendation:
Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 5-0)
*6-a
19-0984 Amending Title 10 (Traffic), Chapter 1 (Bicycles and Skateboards), Sections 1 through 21 of the Mesa City Code, and adding new Sections 22 and 23 to the code. The changes include minor updates and revisions, removing obsolete items, and incorporating Shared Active Transportation Vehicles. (Citywide)
*6-b
7 Discuss, receive public comment, and take action on the following ordinances: 19-0950 ZON19-00322 (District 3) Within the 1600 through 1700 blocks of South Dobson Road (west side) and within the 2000 block of West Isabella Avenue (north side). Located west of Dobson Road south of US 60
(10± acres).
Rezone from LC-PAD to RM-4-PAD; and Site Plan Review.
This request will allow for the development of a multiple residence development.
Brennan Ray, Burch & Cracchiolo, PA, applicant;
TIC Dobson Ranch, LLC Etal, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 5-1)
*7-a
19-0951 ZON19-00357 (District 5)
Within the 8000 through 8100 blocks of East McKellips Road (south side). Located west of Hawes Road on the south side of McKellips Road
(40± acres).
Rezone from RS-35 to RS-15-PAD
Site Plan Review.
This request will allow for the development of a single-residence subdivision.
Alex Caraveo, Coe & Van Loo Consultants, applicant;
Desert Vista 100, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 5-1)
*7-b
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September 23, 2019City Council Meeting Agenda - Tentative
19-0952 ZON19-00403 (District 5)
Within the 5600 block of East Longbow Parkway (south side). Located north of McDowell Road and west of Recker Road
(3.2± acres).
- A Council Use Permit (CUP) to allow a hotel use in the Airport Overflight Area-2 (AOA-2);
- A Bonus Intensity Zone Overlay (BIZ) to allow modifications to the Light Industrial (LI) development standards
- Site Plan Review.
Matthew Kosednar, Allen + Philp Partners, applicant; Longbow Hotel Associates I, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 6-0)
*7-c
19-0949 ZON19-00304 (District 6)
Within the 6000 through 6300 blocks of South Power Road. Located south of Williams Field Road between the northbound and southbound lanes of Power Road
(11± acres).
Rezone from RM-4-BIZ and LC-BIZ-CUP to RM-4-PAD; and Site Plan Review.
This request will allow for a multiple residence development.
Sean Lake, Pew and Lake, PLC, applicant;
Power Road Gateway, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 6-0)
*7-d
Items not on the Consent Agenda
8 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 9 Adjournment.¹
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