Next week on Thursday - after a 40-day (Quarantine) 'Summer Break' - it's back to business for the first Study Session in a long time where there's NO AGENDA . . .What is available is now - for you - printed yesterday on 08.12.2021, is the Tentative Agenda for Monday 08.23.2021.
Yes it's a Whoooooper and very timely too: 8 Links to 'Approved Minutes' going back to May 2
Date:
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This meeting will be held virtually via a video platform.
For all meeting information, go
The agenda will be available at least 24 hours in advance of the meeting at: http://mesa.legistar.com/
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CITY COUNCIL Meeting Agenda - Tentative Printed on 8/12/2021
Monday, August 23, 2021 5:45 PM
City of Mesa Council Chambers 57 E. First Street
Mayor John Giles Vice Mayor Jennifer Duff - District 4 Councilmember Mark Freeman - District 1 Councilmember Julie Spilsbury - District 2 Councilmember Francisco Heredia - District 3 Councilmember David Luna - District 5 Councilmember Kevin Thompson - District 6 Meeting Agenda - Tentative
CITIZEN PARTICIPATION
All citizens are permitted and encouraged to speak on agenda items including and preceding “Items from citizens present.”
If you are interested in speaking on such an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities.
For special accommodations, please contact the City Manager’s Office at (480) 644-3333 or AzRelay 7-1-1 at least 48 hours in advance of the meeting.
Si necesita asistencia o traducción en español, favor de llamar al menos 48 horas antes de la reunión al 480-644-2767.
CONSENT AGENDA
All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda. C
- Mayor's Welcome
- Roll Call
- Invocation by Reverend Derrick Elliott with Desert Heritage Church
- Pledge of Allegiance
- Awards, Recognitions and Announcements
1 Take action on all consent agenda items.
Items on the Consent Agenda
*2 21-0842 Approval of minutes of previous meetings as written
| File #: | 21-0842 |
| Type: | Minutes | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 8/23/2021 |
| Title: | Approval of minutes of previous meetings as written. |
| Attachments: | 1. May 20, 2021 Study, 2. June 3, 2021 Study, 3. June 10, 2021 Study, 4. June 17, 2021 Study, 5. June 21, 2021 Study, 6. June 24, 2021 Study, 7. July 1, 2021 Study, 8. July 8, 2021 Study, 9. July 8, 2021 Regular |
3 Take action on the following liquor license applications: THERE ARE 13
Including :Item *3-d Legacy Sports USA
File #: 21-0853
Type: Liquor License Application Status: Agenda Ready
In control: City Council
On agenda: 8/23/2021
Title: Legacy Sports USA A sports complex is requesting a new Series 06 Bar License for Legacy Sports USA LLC, 6321 South Ellsworth Road; Andrea Dahlman Lewkowitz, agent. There is no existing license at this location. (District 6)
Attachments: 1. Background,
2. Calls For Service,
3. Map
Item *3-e Sloan ParkLiquor License Report City of Mesa Tax & Licensing SLOAN PARK 2330 W RIO SALADO PKWY LICA21-03174 A:PENDING LICENSE: BAR (PEND)
File #: 21-0854
Type: Liquor License Application Status: Agenda Ready
In control: City Council
On agenda: 8/23/2021
Title: Sloan Park A sports complex is requesting a new Series 06 Bar License for Levy Premium Food Services LP, 2330 West Rio Salado Parkway; Justin Alexander Hurd, agent. This is an ownership transfer; therefore, the existing license held by Ovations Food Services LP will revert to the State for modification. (District 1)
Attachments: 1. Background,
2. Calls For Service,
3. Map,
4. Report
==============================
4 Take action on the following contracts:
21-0870 Award of an Additional Vendor for the Purchase of Outdoor Wireless Access Points (Replacement) for the Department of Innovation and Technology (Smart Cities Initiative) (Citywide)
The City currently provides free public Wi-Fi in the downtown district, libraries, parks, and pools.
The current outdoor system has reached end-of-life and replacement is needed. With the new development in Downtown Mesa, the project will also expand the service area, as well as work with residents and businesses to ensure the service meets the needs of the community working in, living in, and visiting downtown, parks, and pool facilities.
The original vendor awarded, Sentinel Technologies, is unable to supply all of the necessary components.
Between the two vendors, the City will be able to acquire everything needed to complete the project.
Department of Innovation and Technology and Purchasing recommend authorizing the purchase using the State of Arizona contract with Enterprise Network Solutions; at $539,075, based on estimated requirements. This purchase is funded by Local Fiscal Recovery Funds. *4-a
City of Mesa Page 4 Printed on 8/12/2021 City Council Meeting Agenda - Tentative August 23, 2021
21-0847 Dollar-Limit Increase to the Term Contract for Office Supplies and Products for Citywide Departments and Strategic Alliance for Volume Expenditures (SAVE) Cooperative Members (Citywide)
The City's contract spend from August 2020 through July 2021 is $1,056,262.
This spend included unique purchases such as $134,000 for Personal Protective Equipment, $31,000 in water, and $297,000 in furniture.
The dollar-limit increase of $210,000 for Year 1 is needed for the term ending 7/31/2021, and the dollar-limit increase of $200,000 for Years 2 through 5, will provide capacity for furniture and emergency purchases that were not included in the original estimated annual usage.
The Business Services Department and Purchasing recommend increasing the dollar-limit with Wist Business Supplies & Equipment by $210,000 for Year 1, from $850,000 to $1,060,000 annually; and by $200,000, Years 2 through 5, from $850,000 to $1,050,000 annually; with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-b
21-0788 Three-Year Term Contract with Two Years of Renewal Options for Gasoline and Diesel Fuel for the Fleet Services Department (Citywide)
The City bid this contract cooperatively as the lead agency.
This contract will provide gasoline and diesel fuel for the City, Mesa Unified School District, Town of Gilbert, Fowler Elementary School District, Tempe Union High School District, and the City of Glendale.
This solicitation was completed as a reverse auction.
The Fleet Services Department and Purchasing recommend awarding the contract to the overall lowest, responsive and responsible bidder Western States Petroleum, Inc., dba WSP, at $6,800,000 annually, based on estimated usage, with an annual increase allowance of up to 5%, or the adjusted OPIS Price Index. *4-c
21-0831 Three-Year Term Contract with Two Years of Renewal Options for Perennial Ryegrass Seed for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide perennial ryegrass seed for planting during the fall and winter months at select City facilities for aesthetically pleasing turf year-round.
The Parks, Recreation and Community Facilities Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Ewing Irrigation Products, at $65,000 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. *4-d
City of Mesa Page 5 Printed on 8/12/2021 City Council Meeting Agenda - Tentative August 23, 2021
21-0828 Ratification of the Emergency Purchases for Landscape Maintenance Services for City Facilities (Zone 7 and Secured Sites) for the Parks, Recreation and Community Facilities Department (Citywide)
The previous contractor was defaulted for failure to perform per the specifications in their contract.
The City terminated the contract effective 6/30/2021, and a new Request for Proposals has been issued, targeted to be awarded in October of 2021. The emergency purchases were necessary to ensure public health and safety, and solicitation for these services. The accumulation of trash and debris within these contracted areas if not maintained create health and safety issues to the public and City employees. The Parks, Recreation and Community Facilities Department and Purchasing recommend ratifying the purchase with Mariposa Landscape of Arizona Inc., at $236,000. *4-e
21-0791 Dollar-Limit Increase to the Term Contract for Plumbing Services for the Parks, Recreation and Community Facilities (PRCF) Department (Citywide)
This contract provides a non-exclusive, pre-qualified plumbing contractors list to perform plumbing services on various City facilities/projects on an as-needed basis.
PRCF recently bid a project for the Mesa City Plaza plumbing replacement, however with large plumbing projects at the Washington Activity Center, plus their day-to-day expenses, the project cost will exceed the current contract’s current threshold.
The Parks, Recreation and Community Facilities Department and Purchasing recommend increasing the dollar-limit with Mesa Energy Systems Inc., RKS Plumbing and Mechanical Inc., Sun Mechanical Inc., and W.D. Manor Mechanical Contractors, Inc., by $300,000 for Year 4, from $200,000 to $500,000; with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-f
City of Mesa Page 6 Printed on 8/12/2021 City Council Meeting Agenda - Tentative August 23, 2021
21-0829 Three-Year Term Contract with Two Years of Renewal Options for Landscape Maintenance Services for Aquatic Facilities for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide landscape maintenance services for City aquatic facilities located at junior high schools and high schools.
Facilities include Brimhall, Carson, Fremont, Kino, Shepherd, and Stapley Jr. High Schools; and Mesa and Skyline High Schools.
An evaluation committee recommends awarding the contract to the highest scored proposal from Agave Environmental Contracting, at $60,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-g
21-0804 Seven-Month Term Contract with Three Years of Renewal Options for Playground, Splash Pad, Outdoor Fitness, and Related Equipment for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide playground components, equipment and hardware, for the maintenance and repair of existing proprietary playgrounds currently installed in multiple City parks.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase using the Mohave cooperative contract with Exerplay Inc., at $150,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-h
21-0843 Purchase of Acoustic Wall Panels (Replacement/Upgrade) for the Parks, Recreation and Community Facilities Department (Single Response) (Citywide)
Mesa Convention Center has been working on updating the finishes throughout the Mesa Convention Center.
The existing treatment on the walls for sound dampening is dated. The new acoustic wall panels will provide a more modern look and will also match the style of updates that have been applied in the Conference Theater.
Staff anticipates the upgrades will improve the customer experience as well as retain customers, and attract new and increased business in event bookings.
The Parks, Recreation and Community Facilities Department and Purchasing recommend awarding the contract to the responsive and responsible bidder, Continental Flooring Company, at $42,967.27. *4-i
City of Mesa Page 7 Printed on 8/12/2021 City Council Meeting Agenda - Tentative August 23, 2021
21-0787 Purchase of 25 Replacement Personal Radiation Detectors and Accessories for the Mesa Fire and Medical Department (Citywide)
This equipment will detect and localize radiation sources generated by manmade devices such as nuclear weapons, improvised nuclear devices, or radiological dispersal devices.
The equipment being replaced has reached the end of the manufacturer recommended usage life.
The Mesa Fire and Medical Department and Purchasing recommend authorizing the purchase from the responsive and responsible bidder, Thermo Eberline, LLC, at $65,555.71. The purchase is funded through a Grant from the Arizona Department of Homeland Security. *4-j
21-0793 Purchase of Three, Chemical Warfare Agent and Toxic Industrial Chemical Detectors (Additions) for the Mesa Fire and Medical Department (Sole Source) (Citywide)
The Smiths Detection LCD 3.3 meter is a light and versatile chemical warfare agent (and toxic industrial chemical detector.
This meter is an advanced warning device, that alarms to gas and vapor threats detected and identified at or below immediately dangerous to life and health levels, by determining the agent or type, class, concentration, and dosage of chemical exposure. It can also be used as a screening and survey device. This meter is used by several of the regional Hazmat teams, and personnel are familiar with the operability.
The Mesa Fire and Medical Department and Purchasing recommend awarding the contract to the sole source vendor, FarrWest Environmental Supply, Inc., at $39,517.63. This purchase is funded by the Urban Areas Security Initiative Program - Rapid Response Team Grant. *4-k
21-0803 One-Year Term Contract for DNA Crime Lab Supplies for the Mesa Police Department (Sole Source) (Citywide)
The Biology Unit of the Forensic Services Division completes DNA analysis of samples from criminal investigations conducted by the Mesa and Gilbert Police Departments.
These supplies enable the division to process evidence and conduct forensic DNA testing for criminal investigations.
Supplies include reagents and consumables (plastics) to determine the quantity of DNA present, to make copies of the DNA, and to detect the DNA on genetic instruments.
The Police Department and Purchasing recommend authorizing the purchase using the sole source vendor ThermoFisher Scientific at $60,000 annually based on estimated usage, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-l
City of Mesa Page 8 Printed on 8/12/2021 City Council Meeting Agenda - Tentative August 23, 2021
21-0830 One-Year Renewal Contract for the Maintenance of Compressors, Generators, and Dryers for the Mesa Police Department (Sole Source) (Citywide)
The compressors and dryers are critical pieces of equipment used by Forensic Services to process evidence.
The Police Department and Purchasing recommend awarding the contract to the sole source vendor, Atlas Copco, at $29,230 annually, with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. *4-m
21-0832 One-Year Term Contract for Randox Drug Screening and Testing Supplies for the Mesa Police Department (Sole Source) (Citywide)
This contract will provide biochip kits for drug testing for Mesa’s forensic laboratory. The Police Department and Purchasing recommend awarding the contract to the sole source vendor, Randox Toxicology, at $140,000, based on estimated usage. *4-n
21-0839 Dollar-Limit Increase to the Term Contract for Traffic Control Sign Materials and Sign Imaging for the Transportation Department (Citywide)
This contract provides reflectorized sign sheeting, acrylic colored film and protective overlay film.
These materials are used to fabricate traffic control, street name, and wayfinding signs that are installed and maintained throughout the City.
The signs are fabricated out of aluminum or acrylic plastic substrates with directly applied transparent and opaque films, suitable for both daytime and nighttime visibility.
The Transportation Department and Purchasing recommend increasing the dollar-limit with Safeway Sign Company, by $24,300 for Year 4, from $235,700 to $260,000 annually; by $49,300 for Year 5, from $210,700 to $260,000 annually; and with an annual increase allowance of up to 5% or the adjusted Consumer Price Index. *4-o
City of Mesa Page 9 Printed on 8/12/2021 City Council Meeting Agenda - Tentative August 23, 2021
21-0792 Award of Additional Vendors to the Term Contract for Science and Lab Supplies and Equipment for the Water Resources Department (Citywide)
This contract provides laboratory consumables, supplies and equipment for the Water Resources Department’s Compliance Laboratory and the City’s Water Treatment and Wastewater Treatment Plants.
Due to current issues with long lead times in obtaining laboratory supplies, City staff determined awarding additional vendors to this contract would be beneficial. T
he Water Resources Department and Purchasing recommend authorizing the purchase using the cooperative contracts with VWR International (through State of Arizona); and USA BlueBook (through City of Goodyear); at $200,000 annually, based on estimated usage. *4-p
21-0790 Term Contracts with Renewal Options for Industrial Maintenance, Repair, Operating (MRO) Supplies and Services for the Water Resources Department (Citywide)
This contract will provide industrial MRO supplies and services for the City's Wastewater and Water facilities.
The Water Resources Department and Purchasing recommend authorizing the purchase using the cooperative contracts with: Motion Industries, Inc. (through Sourcewell); Fastenal Company (through Sourcewell); and Applied Industrial Technologies, Inc. (through Omnia Partners), at $300,000 annually based on estimated usage, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-q
21-0789 Term Contract with Renewal Options for Lubricants, Oils, and Grease for the Water Resources Department (Citywide)
This contract will provide lubricants, oils, and grease for the maintenance of pumps, motors, and other equipment located at the City's various water and wastewater treatment facilities.
The Water Resources Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contracts with Senergy Petroleum LLC; Flyers Energy LLC; West Direct Oil; and Colorado Petroleum - Arizona Petroleum; at $80,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. *4-r
City of Mesa Page 10 Printed on 8/12/2021 City Council Meeting Agenda - Tentative
==============================
5 Take action on the following resolutions:
21-0756 Endorsing the creation of the Don Jo Acres Irrigation Water Delivery District that is generally bound by West 7th Street on the north, West University Drive on the south, North Alma School Road on the west, and North Westwood on the east. (District 1)
The formation of an irrigation water delivery district allows the District to make improvements and perform maintenance and operations of their irrigation system.
Final designation of the District is determined by the Maricopa County Board of Supervisors. *5-a
21-0818 Extinguishing a portion of a 20-foot sewer line easement located at 2046 West Riverview Auto Drive to accommodate the construction of a new office building and parking structure for Union Mesa. (District 1) *5-b
21-0807 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the City of Tempe to accept $700,334 in funding in exchange for forensic laboratory services provided by the Police Department’s Forensic Services Division. (Citywide) *5-c
21-0827 Extinguishing a portion of a 1-foot vehicular, non-access easement, located at 1425 North Orlando, to accommodate the construction of a driveway; requested by the property owner. (District 5) *5-d
21-0806 Approving and authorizing the City Manager to enter into a Lease and Reimbursement Agreement with Cox Communications Arizona, LLC, for the lease of underground conduit for a 15-year term with one additional automatic 15-year renewal option and a reimbursement of $139,784 (Citywide) *5-e
| File #: | 21-0806 |
| Type: | Resolution | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 8/23/2021 |
| Title: | Approving and authorizing the City Manager to enter into a Lease and Reimbursement Agreement with Cox Communications Arizona, LLC, for the lease of underground conduit for a 15-year term with one additional automatic 15-year renewal option and a reimbursement of $139,784 (Citywide) |
| Attachments: | 1. Council Report, 2. Location Map, 3. Resolution, 4. Cox City Center Agreement |
21-0846 Approving and authorizing the City Manager to accept and expend grant funds from the Administrative Office of the Courts in the amount of $32,490 for security improvements at the Mesa Municipal Court. (Citywide) *5-f
6 Introduction of the following ordinances and setting August 30, 2021 as the date of the public hearing on these ordinances:
21-0848 Amending Title 2, Chapter 21 (Economic Development Advisory Board), Sections 1 and 2 of the Mesa City Code to increase the number of ex officio non-voting members on the Economic Advisory Board. (Citywide) *6-a
| File #: | 21-0848 |
| Type: | Ordinance | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 8/23/2021 |
| Title: | Amending Title 2, Chapter 21 (Economic Development Advisory Board), Sections 1 and 2 of the Mesa City Code to increase the number of ex officio non-voting members on the Economic Advisory Board. (Citywide) |
| Attachments: | 1. Council Report, 2. Ordinance, 3. Board Nomination Letter |
INSERT:
June 28, 2021
The Honorable John Giles Mayor City of Mesa P.O. Box 1466 Mesa, AZ 85211
Dear Mayor Giles:
Thank you for your continued support of the Greater Phoenix Economic Council (GPEC). Your community’s partnership with GPEC in advancing the region’s economy is invaluable and we look forward to working with you in the coming year.
The first meeting of the Board for fiscal year 2022 is on September 16, 2021, during which the new slate of officers and directors will be adopted by the Board. Directors of the Board hold office for a term of one year. In accordance with GPEC’s bylaws, a city or town having a population of 500,000 or more but less than 1 million may have five representatives on the Board, who shall be nominated by the mayor of that city.
Due to the recent population increase, the City of Mesa is permitted two additional seats. As such, the City of Mesa may have five representatives on the Board, one of which may be an elected official.
We encourage achieving a board with diverse perspectives and believe it is critically important. With a diversity of experience and expertise, we are strategically positioned for the future, manage risk, make pragmatic decisions, and take full advantage to attract opportunities. A diverse board has a stronger capacity to attract and retain talented board members - as well as to be in touch with community needs.
GPEC’s Board of Directors meets four times annually during the months of September, January, March, and May.
GPEC directors are also encouraged to participate on leadership councils, partake in the Ambassador program, and attend GPEC hosted events.
By July 23, 2021, please submit your nominations for the Board, in order of preference, for the Nominating Committee to consider.
You may submit up to three candidates per allotted seat. We request that you make a reasonable effort to nominate individuals who meet the following qualifications as set forth in Section 2.4 of the GPEC bylaws:
1) Demonstrated commitment to the economic development of the Greater Phoenix Metropolitan Area;2) Demonstrated leadership in business or community initiatives;3) Commitment to lead resource development efforts on behalf of the Corporation;4) Ability to make a multi-year financial contribution to the Corporation; and5) Representation of a geographic area through work, residence, or investment.
The following individuals represented the City of Mesa on GPEC’s Board in fiscal year 2021.
1. Chris Brady, City Manager, City of Mesa Mr. Brady has represented the City of Mesa on the GPEC Board of Directors and Executive Committee beginning since fiscal year 2019.
2. Jeff Pitcher, Partner, Fennemore Craig Mr. Pitcher has represented the City of Mesa and has been an active Director beginning fiscal year 2019. Mr. Pitcher recently changed firms from Stinson to Fennemore Craig.
3. Jennifer Zonneveld, Director of Guns Operating Unit and Site Lead, Northrop Grumman Ms. Zonneveld joined the Board in fiscal year 2021.
4. New Vacancy (due to population increase)
5. New Vacancy (due to population increase)
Should you need additional information to facilitate your decision, please contact Anna Maldonado at 602-262-8603 or amaldonado@gpec.org.
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