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Mayor's Welcome
Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call)
Invocation by Pastor Joel Scott with Chrio Communities.
Pledge of Allegiance
Awards, Recognitions and Announcements
1 Take action on all consent agenda items.
Items on the Consent Agenda 17-0360
Approval of minutes of previous meetings as written.*2
3 Take action on the following contracts:
17-0328 Three-Year Term Contract for LED Re-lamping Services for the Transportation Department (Citywide)
This contract will provide services to replace LED traffic signal indicators. LED indicators are regularly replaced as they reach the end of their service life.
The evaluation committee recommends awarding the contract to the highest-scored proposal from Contractors West, Inc. (a Mesa business), at $144,925 annually, based on estimated requirements.
*3-a
17-0348 One-Year Renewal of the Term Contract for Self-Contained Breathing Apparatus (SCBA) Air Equipment and Repair Parts for the Fire and Medical Department (Single Bid) (Citywide)
This contract will provide Scott SCBA air equipment and repair parts as needed for the Fire and Medical Department. The air equipment is used to provide breathable air to firefighters in environments that are immediately dangerous to life or health.
Fire and Medical, and Purchasing recommend authorizing a renewal with Municipal Emergency Services, Inc., at $70,000 annually, based on estimated requirements.
*3-b
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April 3, 2017City Council Meeting Agenda - Final
17-0354 Three-Year Term Contract for Tire Deflation Devices for the Police Department (Single Bid) (Citywide)
The Police Department uses stop stick devices to impede or stop the movement of mobile vehicles by tire deflation. The devices are used to terminate a pursuit quickly and safely. The Police Department has an immediate need to purchase 67 tire deflation devices, which will be distributed to the patrol districts.
The Police Department and Purchasing recommend awarding the contract to the single, responsive and responsible bidder, Stop Stick, Ltd., at $62,000 annually, based on estimated requirements.
*3-c
17-0349 Purchase of Five Ford Explorers (Four Replacements and One Addition) for the Police Department (Citywide)
This purchase will provide one addition for the Street Crimes Unit and four replacements to support police operations. The four vehicles that are being replaced have met established replacement criteria and will be either traded, auctioned, sold, or deployed to special uses as part of the ongoing City of Mesa vehicle replacement program.
The Fleet Services and Police Departments, and Purchasing recommend authorizing the purchase from the contract with Berge Ford (a Mesa business), at $152,541.26. This purchase is funded by the Vehicle Replacement and Capital General Funds.
*3-d
17-0355 Purchase of Replacement and Spare Programmable Logic Controllers and Related Components as requested by the Water Resources Department (Citywide)
This contract will provide Programmable Logic Controllers and related components for replacement and spares at the City’s water and wastewater plants. The existing equipment is over 15 years old, beyond its useful life and cannot be reconfigured for future system enhancements.
The Water Resources Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Summit Electric Supply, not to exceed $75,000, based on estimated requirements. This purchase is funded by the Utility Replacement Extension and Renewal Fund.
*3-e
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April 3, 2017City Council Meeting Agenda - Final
17-0325 Fiber Network Expansion - Segment 1 (Guaranteed Maximum Price No. 2): Communication Building (161 East 6th Place) to Fire Station 211 (2130 North Horne) (District 1)
This is the fifth phase of the City’s Fiber Network Expansion Project, which includes the expansion of the existing communication infrastructure to several key public safety facilities and communication sites. This project will connect Fire Station 211 to the Communications Building by constructing 0.2 miles of fiber optic cable lateral, and connecting to 1.0 mile of Intelligent Transportation Systems existing fiber on McKellips Road from Horne to Center Street. This project will deliver upgraded connectivity for Fire Station 211 to the City’s computer system via expanded fiber network, similar to other fire stations.
Staff recommends awarding the contract to CS Construction in the amount of $109,560, based upon a guaranteed maximum price of $99,600, plus an additional $9,960 (10%) change order allowance. This allowance will only be utilized for approved change orders. The project is funded by 2013 authorized Public Safety Bonds.
*3-f
17-0341 Eagles Park (Broadway Road and Horne) Phase 1 (District 4)
This contract is for Phase 1 construction, which is focused on the gymnasium building renovation and construction of a 44-space parking lot. The Eagles Park project has been phased to allow the community center to become operational more quickly, while allowing time to refine and develop the programming and cost model for the overall project. The community center features will include retention of the wooden floor gymnasium, retention of the smaller dance room, creation of five multipurpose community rooms, a small grouping of staff offices, and restrooms to serve the building and the park.
Staff recommends awarding the contract for this project to the lowest, responsible bidder, Marsh Development Inc., in the amount of $2,165,614.68, and authorize a change order allowance in the amount of $216,561.47 (10%). These projects are funded by the 2012 authorized Park bonds, Neighborhood Stabilization Program (NSP), and Community Development Block Grant (CDBG) federal Housing Grants.
*3-g
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April 3, 2017City Council Meeting Agenda - Final
17-0353 Dollar-Limit Increase to the Term Contract for Custodial Services for the Parks, Recreation and Community Facilities Department as requested by Facilities Maintenance (Citywide)
The vendor proposed pricing increases due to the passage of Proposition 206, which affected certain classes of Arizona employers and employees, by gradually increasing the Arizona minimum wage beginning 1/1/2017 and requiring employers to provide sick leave benefits beginning 7/1/2017.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing a dollar-limit increase of $222,300.83 with Varsity Facility Services, increasing the annual contract amount from $1,951,719.32 to $2,174,020.15, through the contract term.
*3-h
4 Take action on the following resolutions:
17-0269 Ordering the sale of $47,180,000 principal amount of City of Mesa General Obligation Bonds, Series 2017. (Citywide) *4-a
17-0270 Ordering the sale of $123,875,000 principal amount of City of Mesa Utility Systems Revenue Bonds, Series 2017. (Citywide) *4-b
5 Introduction of the following ordinance and setting April 17, 2017 as the date of the public hearing on this ordinance:
17-0334 Authorizing a Transaction Privilege and Use Tax Amnesty Program that will be in effect from June 1, 2017 to July 31, 2017. (Citywide)
The program will allow delinquent taxpayers to have certain civil penalties and interest liabilities abated during the scheduled time period, and in doing so, it is anticipated that the City will benefit by receiving revenue, resolving aging tax account receivable balances, and clearing delinquent tax returns.
*5-a
6 Discuss, receive public comment, and take action on the following ordinances:
17-0311 A16-002 (District 5) Annexing land in the 8800 through 8900 blocks of East Main Street (south side). Located south of Main Street and west of Ellsworth Road (36.58 +/- ac). Initiated by the applicant, Randy Carter of Sketch Architecture Company. *6-a
Page 5 City of Mesa Printed on 3/30/2017
April 3, 2017City Council Meeting Agenda - Final
17-0261 Z17-001 (District 5) The 1600 through 2000 blocks of North Ellsworth Road (east side) and the 9200 block of East McKellips Road (south side). Located on the east side of Ellsworth Road south of McKellips Road (30.46± acres).
Rezone from RS-35-PAD to RS-15-PAD PAD; and Site Plan Review. This request will allow the development of a single residence subdivision.
Paul R. Dugas, Pinnacle Ridge Holdings, applicant;
Phoenix Land Division, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0)
*6-b
Items not on the Consent Agenda
7 Items from citizens present. (Maximum of three speakers for three minutes per speaker).
8 Adjournment.
The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4))
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