3 Current events summary including meetings and conferences attended.
4 Scheduling of meetings.
________________________________________________________________________________________________________________________________
| Meeting date/time: | 11/1/2021 5:45 PM |
Contract Four Year Renewal for the Use of a Cooperative Contract for 3M Radio Frequency Identification (RFID) Equipment and Maintenance for the Library Services Department (Sole Source) (Citywide)
This contract provides labor, parts and equipment modifications to maintain 3M RFID equipment at the Mesa library branches.
With the lifecycle projects of replacing Library’s automated material handler/sorters and security gate replacements being approved for this fiscal year and potentially next fiscal year, this renewal will allow Library to streamline large one-time purchases at a fair and competitive price.
The Library Services Department and Purchasing recommend authorizing the renewal using the Maricopa County cooperative contract with Bibliotheca LLC, at $440,000 annually, based on estimated usage, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
| Type: | Contract | Status: | Agenda Ready |
| Title: | Four Year Renewal for the Use of a Cooperative Contract for 3M Radio Frequency Identification (RFID) Equipment and Maintenance for the Library Services Department (Sole Source) (Citywide) This contract provides labor, parts and equipment modifications to maintain 3M RFID equipment at the Mesa library branches. With the lifecycle projects of replacing Library’s automated material handler/sorters and security gate replacements being approved for this fiscal year and potentially next fiscal year, this renewal will allow Library to streamline large one-time purchases at a fair and competitive price. The Library Services Department and Purchasing recommend authorizing the renewal using the Maricopa County cooperative contract with Bibliotheca LLC, at $440,000 annually, based on estimated usage, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. |
5-b Contract
Three-Year Term Contract with Two Years of Renewal Options for Chiller Maintenance and Repair Services for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide the inspection, preventative maintenance, and repair of water chillers and associated equipment located at City-owned and operated facilities.
It will also support services related to the replacement of parts on a pre-planned schedule, prior to the failure of key components related to cooling plants, closed loops, cooling towers, and fluid coolers, as scheduled.
Inspection and preventative maintenance services will be scheduled on a quarterly and annual basis.
An evaluation committee recommends awarding the contract to the highest scored proposal from W.D. Manor Mechanical Contractors, Inc., at
$221,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
Not available21-1129
5-c Contract
Dollar-Limit Increase and One-Year Renewal to the Term Contract for Temperature Controlled Drug Locking Cabinets for the Mesa Fire and Medical Department (Citywide)
Mesa Fire and Medical Department (MFMD) has been using refrigerated locking drug cabinets on their apparatus for 19 years to hold pharmaceuticals for emergency responses.
Many pharmaceuticals cannot tolerate the intense Arizona heat and require a temperature-controlled environment.
MFMD is requesting a dollar-limit increase for Year 3, due to the nine additional ambulances purchased or being purchased this contract period that were unforeseen at the time of the original award, and an early ordering request from Budd Medical, due to COVID challenges on materials availability.
The Mesa Fire and Medical Department and Purchasing recommend increasing the dollar-limit by $95,000, from $130,700 to $225,700 for Year 3; and authorizing the renewal with Budd Medical and Fire Equipment, LLC, at $200,000 annually;
with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
5-d Contract
Three-Year Term Contract with Two Years of Renewal Options for Crack Seal Services, Materials, and Rental Equipment for the Transportation Department (Citywide)
This contract will provide full-service crack seal application services on five types of City street classifications (arterial, collector, residential streets, signalized intersections and parking lots), and also provide materials and rental equipment to aid in pavement preservation of the City's street inventory.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidders:
- Choice Maintenance and Asphalt Services, LLC;
- Morgan Pavement Maintenance (a Mesa business);
- Crafco, Inc.; Superior Supply, Inc.; and
- Maxwell Products, Inc,
at $4,117,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
5-e Contract
Five-Year Renewal for the Use of a Cooperative Contract for Maintenance, Repair, Operating Supplies for Citywide Use (Citywide)
This contract supplies various City departments with Maintenance, Repair, and Operating (MRO) Supplies in a retail and wholesale (internet) environment.
It supplements the City’s current term contract for Industrial Supplies with Grainger.
The provision of both cooperative and vendor options is advantageous to the City leveraging two nationally bid contracts for the best price and availability on these products.
The Business Services Department and Purchasing recommend authorizing the renewal using the Maricopa County/Omnia Partners cooperative contract with Home Depot U.S.A., Inc. (six local Mesa locations), at
$400,000 annually, based on estimated usage, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
Not available 21-1124
5-f Contract
South Canal Shared Use Path Project - Consolidated Canal to McKellips Road (District 1)
This project will construct a new paved pathway along the east side of the South Canal between the existing pathway along the Consolidated Canal and McKellips Road.
The pathway will include a rectangular rapid-flashing beacon (RRFB) at the crossing of Horne and a pedestrian crossing signal at McKellips Road.
The project also includes lighting adjacent to the pathway for increased safety.
Staff recommends awarding the contract for this project to the lowest responsible bidder, Combs Construction Company, in the amount of $1,750,748.70, an authorizing a change order allowance in the amount of $175,075 (10%), for a total amount of $1,925,823.70.
5-g Contract
Authorizing the Mayor to sign an amendment to the employment contract with the City Auditor. Not available 21-1149
5-h Contract
Authorizing the Mayor to sign an amendment to the employment contract with the City Clerk. Not available 21-1150
5-i Contract
Authorizing the Mayor to sign an amendment to the employment contract with the City Attorney. Not available
5-j Contract
Authorizing the Mayor to sign an amendment to the employment contract with the City Manager
| Type: | Contract | Status: | Agenda Ready |
| Title: | Authorizing the Mayor to sign an amendment to the employment contract with the City Manager. |
Sixth Amendment to the Employment Agreement
Christopher J. Brady And City of Mesa This Sixth Amendment to the Employment Agreement (“Sixth Amendment”) is entered into between the City of Mesa, an Arizona municipal corporation (“Employer”) and Christopher J. Brady (“Employee”). Employer and Employee may be referred to individually as “Party” and collectively as “Parties.” RECITALS A. Employer and Employee are parties to that certain Employment Agreement entered into and made effective as of July 1, 2015; a First Amendment to the Employment Agreement dated November 9, 2016; a Second Amendment to the Employment Agreement dated October 2, 2017; a Third Amendment to the Employment Agreement dated August 27, 2018; a Fourth Amendment to the Employment Agreement dated November 4, 2019; and a Fifth Amendment to the Employment Agreement dated February 25, 2021 (collectively, the “Employment Agreement”). B. The Parties, through this Sixth Amendment, hereby desire to modify the Employment Agreement under the terms and conditions set forth below. AGREEMENT NOW, THEREFORE, for and in consideration of the foregoing, and the promises and agreements set forth herein, the Parties agree as follows: 1. One-Time Payment: Employer shall pay to Employee any one-time annual payment authorized by the Mesa City Council for eligible non-sworn City of Mesa employees in any given year, in the same manner and the same amount as approved for eligible non-sworn City of Mesa employees. 2. Base Salary: The Parties agree that Employee’s annual base salary, as set forth in the Employment Agreement, is hereby increased by 3%, and such increase shall be effective as of July 1, 2021. 3. Employee Vehicle Insurance: For purposes of clarifying vehicle insurance coverage, pursuant to the Employee Agreement, Employee receives a vehicle allowance to be used to purchase, lease, operate, maintain, and/or insure a vehicle. Employee is solely responsible for obtaining insurance coverage for such vehicle, including liability, property damage, and comprehensive insurance. The insurance coverage obtained by the Employee will provide primary coverage on all claims and lawsuits related to the vehicle. For claims and lawsuits related to the vehicle asserted by third-parties against the Employer and/or Employee, and that arise out of Employee’s conduct during the course and scope of their employment with {00415569.1} 2 Employer, the Employer’s insurance coverage will be secondary. In all other circumstances, Employer’s insurance will be noncontributory. Employee is solely responsible for all expenses attendant to the lease, purchase, operation, maintenance, repair, and regular replacement of the vehicle. 4. Effect of Sixth Amendment: This Sixth Amendment shall be deemed to amend the Employment Agreement with respect to all terms, provisions, and changes set forth in this Sixth Amendment. Except as amended by this Sixth Amendment, all terms, provisions, and conditions of the Employment Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have caused this Sixth Amendment to be duly executed on or as of November 1, 2021. EMPLOYEE EMPLOYER CITY OF MESA, an Arizona municipal corporation ____________________________ ________________________________ Christopher J. Brady
John C. Giles City Manager Mayor Approved as to Form _____________________________ Alfred J. Smith Deputy City Attorney
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6-a Resolution
Approving and authorizing the City Manager to enter into a Highway Safety Contract with the Arizona Governor’s Office of Highway Safety to accept $84,100 in grant funds. The funds will be used by the Police Department’s Traffic Division for overtime, employee related expenses, materials and supplies for the Selective Traffic Enforcement Program in the City of Mesa. (Citywide)
6-b Resolution
Approving and authorizing the City Manager to enter into a Highway Safety Contract with the Arizona Governor’s Office of Highway Safety to accept $100,537 in grant funds. The funds will be used by the Police Department’s Traffic Division for overtime, employee related expenses, materials and supplies for DUI/impaired driving enforcement in the City of Mesa. (Citywide)
6-c Resolution
Approving and authorizing the City Manager to enter into a Highway Safety Contract with the Arizona Governor’s Office of Highway Safety to accept $50,726 in grant funds. The funds will be used by the Police Department’s Traffic Division for overtime, employee related expenses, materials and supplies for pedestrian and bicycle safety throughout the City of Mesa. (Citywide) Not available21-1095
6-d Resolution
Approving and authorizing the City Manager to enter into a Subrecipient Agreement with the Arizona Department of Homeland Security to accept $198,285 in grant funds for equipment and training to support and sustain the Police Department’s Rapid Response Task Force. (Citywide)
6-e Resolution
Approving and authorizing the City Manager to enter into a Subrecipient Agreement with the Arizona Department of Homeland Security to accept $136,000 in grant funds for equipment to support the Police Department’s Hazardous Device Team. (Citywide) Not available21-1097
6-f Resolution
Approving and authorizing the City Manager to enter into a Subrecipient Agreement with the Arizona Department of Homeland Security to accept $39,650 in grant funds for equipment and training to support and sustain the Police Department’s Terrorism Liaison Program. (Citywide) Not available21-1119
6-g Resolution
Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Town of Queen Creek to accept $125,000 in funding in exchange for forensic laboratory services provided by the Police Department’s Forensic Services Division. (Citywide) Not available
Repealing and replacing Ordinance 5314 relating to compensation, vehicle, and communication allowance and City benefits for the Mayor and City Council, effective January 2023, and acknowledging receipt of the report and recommendations of the Independent Commission on Compensation for Elected Officials (ICCEO).
| Type: | Ordinance | Status: | Agenda Ready |
| Title: | Repealing and replacing Ordinance 5314 relating to compensation, vehicle, and communication allowance and City benefits for the Mayor and City Council, effective January 2023, and acknowledging receipt of the report and recommendations of the Independent Commission on Compensation for Elected Officials (ICCEO). |
7-b Ordinance
ZON20-00210 (District 5)
Within the 6800 to 7000 blocks of East University Drive (south side). Located east of Power Road on the south side of University Drive (1.6± acres). Rezone from Limited Commercial (LC) to LC with a Bonus Intensity Zone Overlay (BIZ); and Site Plan Review. This request will allow for the development of a commercial center. John Reddell, Reddell Architects, applicant; ETR Enterprises LLC and United States Department of Interior Bureau of Land Management, owners. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 4-1) Not available21-1117
8-a Subdivision Plat“Los Nietos” (District 1)
Within the 2400 block of North Old Gilbert Road (east side) and within the 2000 block of East Hermosa Vista Drive (north side). Located south of 202 Red Mountain Freeway and east of Gilbert Road (4.55 ± acres). Sotein Solares, LLC, developer; Daniel D. Armijo, AW Land Surveying, LLC, surveyor. Not available21-1064
9-a Ordinance Amending Title 5 of the Mesa City Code (Business Regulations) by adding a new Chapter 5, entitled "Business License", requiring all persons conducting business in Mesa to obtain a business license. (Citywide)
10-a Public Hearing
Public hearing prior to the release of the petition for signatures for the proposed annexation case ANX21-00728, located north of Pecos Road and west of Signal Butte Road (71.3± acres). This request has been initiated by the applicant, Josh Tracy, Ryan Companies; for the owner, Tucker Properties, LTD. (District 6)
INSERT
| Type: | Public Hearing | Status: | Agenda Ready |
| Title: | Public hearing prior to the release of the petition for signatures for the proposed annexation case ANX21-00728, located north of Pecos Road and west of Signal Butte Road (71.3± acres). This request has been initiated by the applicant, Josh Tracy, Ryan Companies; for the owner, Tucker Properties, LTD. (District 6) |
