The last one in the calendar year - A Public Hearing, a Study Session + A 46-Item Regular Meeting. Most of the public who usually stay away from these might found these things boring, for one reason or another. Nonetheless they are important. You can at the minimum at least find out and get informed what's up in front of your elected government.
> Study Session for two items (see details and links below) and a
> Closed-door
Executive Session
Discussion or consultation with the City Attorney in order to consider the City’s position and instruct the City Attorney regarding the City’s position regarding pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. § 38-431.03(A)(4))
1. Legal advice and contemplated litigation on Proposition 126, which was approved by Arizona voters at the November 6, 2018 general election.
Blogger Note: This is 11 pages and will probably take you about 10 minutes to read it.
City Manager Chris Brady actually showed up for this one!
Updates on Phoenix Mesa Gateway Airport Area PMGAA
Industrial & Residential Development
Sky Bridge: Foreign Trade Zone
Check it out using the following link
| Attachments: | 1. EDAB Approved Meeting Minutes 11-06-2018 |
Approved Minutes of Historic Preservation Board 06 Nov Item 3-b
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| PUBLIC HEARING |
| Eastmark Community Facilities District No.1 Board
Meeting Agenda - Final
http://mesa.legistar.com/gateway.aspx?m=l&id=/matter.aspx?key=12925
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2 18-1416 Approval of minutes from the November 29, 2018 meeting
3 Conduct a public hearing.
18-1417 A public hearing relating to the Eastmark Community Facilities District No. 1 Assessment District No. 10. 3-a
4 Take action on the following resolution:
18-1418 Approving the final assessment for Assessment District No. 10, determining that the work has been completed in accordance with the approved plans and specifications, and ordering the collection of the assessment in Assessment District No. 10.
4-a
18-1420 Authorizing the issuance of Special Assessment Revenue Bonds, Series 2018 for the Eastmark Community Facilities District No. 1, Assessment District No. 10;
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STUDY SESSION:
| Meeting Name: | City Council Study Session | Agenda status: | Final |
| Meeting date/time: | 12/10/2018 5:00 PM | Minutes status: | Draft |
| Meeting location: | Council Chambers - Lower Level | ||
| Published agenda: |  Agenda |
| Attachments: |
Roll Call (City Council members participate in person or by telephone conference call.)
1 Review items on the agenda for the December 10, 2018 regular Council meeting.
2 Approval of minutes from an executive session held on November 5, 2018.
3 Acknowledge receipt of minutes of various boards and committees.
18-1438 Economic Development Advisory Board meeting held on November 6, 2018.3-a
18-1440 Historic Preservation Board meeting held on November 6, 2018.3-b
4 Convene an Executive Session. ES-010-18
1. Legal advice and contemplated litigation on Proposition 126, which was approved by Arizona voters at the November 6, 2018 general election.
4-a
(Page 1 City of Mesa Printed on 12/6/2018)
December 10, 2018 City Council Study Session Meeting Agenda - Final
5 Discuss, consider and provide direction on the following item: 18-1439 Authorizing the City Attorney to file litigation on the issue of Proposition 126, which was approved by Arizona voters at the November 6, 2018 general election. 5-a
6 Hear reports on meetings and/or conferences attended.
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CONTRACTS: Please Note ALL the Dollar-Limit Increases and Amendments
Here are some - note the biggest:
Dollar-Limit Increase to the Term Contract for Industrial Supplies for the Materials and Supply Warehouse (for Citywide Departments) (Citywide) Multiple departments use this contract to perform their work. Water Resources’ expenses were unusual this term, in order to complete the initial set-up and stock for the Signal Butte Water Treatment Plant shops. Purchasing has estimated an additional increase of $60,000 is needed to pay for various City Departments’ purchases for this fourth year of the term contract ending 12/31/2018. The Business Services Department and Purchasing recommend increasing the dollar-limit using the City of Tucson / National IPA cooperative contract with Grainger, by $60,000, from $525,000 to $585,000, for Year 4 of the term contract.
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Three-Year Term Contract with Two Years of Renewal Options for Uniforms for the Fire and Medical Department (Citywide)
3 x $425,000/year = $1,275,000- FOR NEW UNFORMS! This contract provides Fire and Medical station/work uniforms (various shirts, hats, outerwear, pants, shorts, dress uniform items, etc.) worn by Fire personnel during their normal daily job duties. All services and supplies necessary to provide new garments including measuring, tailoring/alterations, screen printing, embroidering and returns/exchanges are included. An evaluation committee recommends awarding the contract to the highest-scored proposal from United Fire Equipment Company, at $425,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index.
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10-Month Term Contract with Four Years of Renewal Options for Fire Extinguishers and Related Services for the Fire and Medical Department (Citywide) This contract will provide for the purchase, inspection, testing, service and maintenance of portable fire extinguishers citywide. The Fire and Medical Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Cintas Corporation, at $60,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
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Purchase of Automatic Dependent Surveillance Broadcast Equipment for Avionics Upgrade for the Police Department (Citywide) The Federal Aviation Administration is requiring aircraft that operate in a certain class to be equipped with the Automatic Dependent Surveillance Broadcast (ADS-B). The ADS-B data contains information about the identity, position, altitude, and velocity of the aircraft. The goal of this required upgrade is to improve safety in the air. All five of the City’s aircraft would be upgraded, including three helicopters and two fixed wings. The Air Support Unit currently operates in areas where this equipment would be required and specifically, without this equipment, the City would not be able to operate in Phoenix Class B Mode C veil (within 30 NM of the geographical center of Sky Harbor). The Police Department and Purchasing recommend authorizing the purchase using the Pinal County cooperative contract with Precision Heli-Support (a Mesa business), at $37,887.33.
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One-Year Renewal to the Term Contract for Meals for the Police Department Holding Facility (Citywide) The Police Department continues to partner with MARC, a private non-profit corporation, for their services providing the Police Department's holding facility with sandwiches to be distributed to detainees. MARC’s Employment Related Services Division is committed to helping people who have disabilities expand their independence by obtaining and maintaining employment. The Police Department and Purchasing recommend authorizing the contract with MARC Community Resources Inc. (a private non-profit corporation in Mesa), at $40,000, based estimated requirements.
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Purchase of a Customer Queue Management System (Addition) as requested by the Business Services Department (Sole Source) (Citywide) The proposed solution is an expansion of the existing Q-MATIC system used by the Mesa Municipal Court and will allow the main Business Office to provide an electronic means of queuing and prioritizing the customers who visit the Business Office. This system provides the methodology to record service information, evaluate service time, record services provided, and improve the Business Office’s overall service. The Business Services and Information Technology Departments, and Purchasing recommend awarding the contract to the sole source vendor, CXM Solutions, at $44,551.56.
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One-Year Renewal to the Term Contract for Recreational Lighting Maintenance Services for the Parks, Recreation and Community Facilities Department (Citywide) This contract provides primary and secondary contractors to perform routine, preventative, and emergency maintenance of all components of the lighting systems including general park area lighting, parking lot lighting, outside security lighting on buildings, outside and inside lighting for restrooms, lighting for volleyball courts, tennis courts, racquetball courts, basketball courts, soccer fields, ball fields, recreational school lighting, and retention basin lighting for the Parks and Recreation Division. The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the renewal with Henry Bros., Inc., dba Deca Southwest (Primary); and Red Mountain Lighting & Energy, Inc., dba Red Mountain Lighting (Secondary); at $60,000, based on estimated usage.
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Dollar-Limit Increase to the Term Contract for Plumbing Services for the Parks, Recreation and Community Facilities Department (Citywide) The increase is due to recent, unanticipated plumbing issues at Hohokam Stadium and Fire Station 201 in the current year, as well as utilizing plumbing contractors for smaller jobs.
An overall increase in plumbing repairs for Years 2 and 3 is anticipated. The Parks, Recreation and Community Facilities Department and Purchasing recommend increasing the dollar-limit with Mesa Energy Systems Inc., RKS Plumbing and Mechanical Inc., Sun Mechanical Inc., and W.D. Manor Mechanical Contractors, Inc., by $75,000 for Year 1 from $125,000 to $200,000 annually; and by $100,000 for Years 2 and 3 from $100,000 to $200,000 annually.
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Purchase of a One-Year Research and Advisory Subscription Service from Info-Tech Research Group Inc. for the Information Technology Department (Citywide) This subscription service will include actionable tools, vendor agnostic information, and unlimited direct consultation with subject matter experts that ultimately will enable the City to see what is possible and practical given the state of current and emerging technology. ???
The service will improve the efficiency of IT support through identification and implementation of industry best practices, including data analytics, cybersecurity, and other critical topics. The Information Technology Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Info-Tech Research Group Inc., at $55,000, based on estimated usage.
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Three-Year Term Contract with Two Years of Renewal Options for Refuse Container Repair and Cleaning Services for the Environmental Management and Sustainability Department (Citywide) This contract will provide on-site or off-site refuse container washing and repair service. During the life cycle, these items become dirty and/or damaged due to normal usage, wear and tear. The cost to wash and repair these items is significantly less than the cost of purchasing new items. An evaluation committee recommends awarding the contract to the two highest-scored proposals from Dirty Trash Bins, LLC (Primary); and America Recyclean (Secondary); at $56,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
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Dollar-Limit Increase and Amendment, and One-Year Renewal with Three Years of Renewal Options to the Term Contract with United Fibers, LLC, for Recyclable Material Processing, as requested by the Environmental Management and Sustainability Department (Citywide)
The requested increase is due to refuse, green, and recycle fee increases from multiple vendors, based on the agreement, as well as City tonnage growth. This is one of six vendors awarded this contract to provide solid waste disposal, recyclable materials processing, and vegetative waste processing services.
The contracts with the other vendors have different contract periods.
The Environmental Management and Sustainability Department and Purchasing recommend authorizing the amendment and renewal with United Fibers, LLC, and, to reflect the revised contract, increasing the dollar-limit of the multi-vendor Master Agreement by $170,000, which covers all Solid Waste Disposal, Recyclable Material Processing, and Vegetative Waste Processing Services, to $8,020,000, based on estimated usage.
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Purchase to Upgrade the Splunk Security Information and Security Event Management Solution for the Information Technology and Police Departments (Citywide)
The purchase will provide an additional 100GB license to upgrade the City’s current Splunk Security Information and Security Event Management solution. This solution takes data from various sources and aggregates them to allow Information Technology to identify normal security behavior and, subsequently, identify irregular activities that require further investigation, and to visualize this data in a variety of different ways and automate alerts for further action.
The Information Technology and Police Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, August Schell, at $170,422.06.
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