Barriers to citizen participation
Council Study Session Meeting Notice:
To decrease COVID-19
exposure, the City Council Chambers is closed, but public viewing and
input on the items are available electronically.
Members of the City Council will appear electronically for this meeting, via a video
conferencing platform, and the live meeting will be accessible via broadcast and
telephonically.
Because of the current public health emergency, the City Council Chambers is closed for
Council Meetings.
However, the live meeting may be watched on
> local cable Mesa
channel 11
> online at
- Mesa11.com/live
- www.youtube.com/user/cityofmesa11/live, or
https://www.facebook.com/CityofMesa,
> or listened to by calling 888-788-0099 or 877-
853-5247 (toll free) using meeting ID 5301232921 and following the prompts.
For any difficulties accessing this meeting, please call 480-644-2099.
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Note: These are the rest of the meetings and study session for the rest of the month of April
Source: https://www.mesaaz.gov/city-hall/advisory-boards-committees/city-council
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LINK > Mesa LegiStar Calendar
FINAL MEETING AGENDA for Study Session
Monday, April 20, 2020 5:30 PM Virtual Platform
1 Roll Call
1
2 Review and discuss items on the agenda for the April 20, 2020 regular Council
meeting
3 Current events summary including meetings and conferences attended
4 Scheduling of meetings.
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Public participation will be available electronically.
If you want to provide a written comment
or speak telephonically at the meeting, please submit an online comment card by going to
Mesaaz.gov/bluecard at least 1 hour prior to the start of the meeting.
If you want to
speak at the meeting, you will need to indicate on the comment card that you would like to
speak during the meeting,
and you will need to call 888-788-0099 or 877-853-5247 (toll free)
using meeting ID 5301232921
and following the prompts, prior to the start of the
meeting.
> You will be able to listen to the meeting
> and when the item you have indicated
that you want to speak on is before Council, your line will be taken off mute and you will be
given an opportunity to speak.
Applicants and their representatives who have items on the Council agenda and who want
to be able to comment on their item or be able to answer questions should fill out this
Applicant online comment card at least 1 hour prior to the start of the meeting and call
888-788-0099 or 877-853-5247 (toll free) using meeting ID 5301232921 and following
the prompts, prior to the start of the meeting.
You will be able to listen to the meeting;
and when the item you have indicated that you want to speak on is before Council, your line
will be taken off mute and you will be given an opportunity to speak.
For help with the online comment card, or for any other technical difficulties, please call 480-
644-2099.
_________________________________________________________________
THE FINAL MEETING AGENDA RUNS ON FOR 14 PAGES
Mayor's Welcome
Roll Call
Invocation: Moment of Silence
Pledge of Allegiance
Awards, Recognitions and Announcements
1 Take action on all consent agenda items.
*2 Items on the Consent Agenda
20-0441 Approval of minutes of previous meetings as written.
| Type: | Minutes | Status: | Agenda Ready |
| Title: | Approval of minutes of previous meetings as written. |
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* 3 Take action on the following liquor license applications: (skipped)
4 Take action on the following contracts: [11]
These are on pages 2-6
The first 3 are for Fleet Services amounting to over $750,000
The next four are Police and/or Fire Medical
Item *4-h is for safety shoes
Item *4-i is one more contract for Fleet Services $400,000
Item *4-k 20-0434
20-0434 16-Month Renewal to the Term Contract for Supplemental Computers,
Ruggedized Laptops and Tablets for various City Departments as requested by
the Department of Innovation and Technology (Citywide)
| Type: | Contract | Status: | Agenda Ready |
| Title: | 16-Month Renewal to the Term Contract for Supplemental Computers, Ruggedized Laptops and Tablets for various City Departments as requested by the Department of Innovation and Technology (Citywide)
This contract provides supplemental purchases of computer equipment outside the normal cycle replacement program for customer departments to meet their current and future technology needs. Purchases are made on an as-needed basis. The contract amount is based on previous technology purchase requests from City departments and the contract will now include Microsoft products. The Innovation and Technology Department and Purchasing recommend renewing the contract through July 31, 2021, using the State of Arizona cooperative contracts with Dell Marketing LP; Apple Computer, Inc.; Panasonic Solutions; and Microsoft Corporation; at $400,000, based on estimated usage. |
| Attachments: | 1. Council Report |
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Here's a clip of the Council Report:
City Council Report
Date: April 20, 2020
To: City Council
Through: Michael Kennington, Chief Financial Officer
From: Edward Quedens, Business Services Director
Matt Bauer, Procurement Administrator
Subject: 16-Month Renewal to the Term Contract for Supplemental Computers,
Ruggedized Laptops and Tablets for various City Departments as requested
by the Innovation and Technology Department (Citywide)
Recommendation
Council is requested to approve the renewal as recommended.
The Innovation and Technology Department (DoIT) and Purchasing recommend renewing
the contract through July 31, 2021, using the State of Arizona cooperative contracts with
- Dell Marketing LP;
- Apple Computer, Inc.;
- Panasonic Solutions;
- and adding the vendor
Microsoft Corporation;
at $400,000, based on estimated usage.
Background / Discussion
This Contract (No. 2018026) provides for the City’s PC Cycle Replacement program and
provides supplemental purchases of computer equipment. Supplemental purchases are
made for customer departments to meet their current and future technology needs both
known and unknown.
> On June 4, 2018, Council approved the annual contract amount of $400,000 for
supplemental purchases of computer equipment. The amount for the supplemental
purchases is based off spending from the previous two years and annual purchases have
increased compared to those years.
The Innovation and Technology Department requests the contract amount of $500,000 to
be effective 10/13/2020; based on an increase of technology purchase requests from City
departments and incorporating Microsoft products under this contract.
This estimated
amount should meet the on-going technology needs of the City.
It is in the City’s best interest to renew the contract through 7/31/2021, the same expiration
as the State contracts.
City departments are satisfied with each vendor’s products and the
vendors continue to meet expectations and requirements. Using these cooperative
continues to be advantageous to the City and it is in the City's best interest to renew this
contract.
Purchase Information
Action: Renewal (16-month through 7/31/2021) and Vendor Award/Addition
