Agendas: Mesa City Council Meetings Mon 28 Aug 2017

CITIZEN PARTICIPATION
All citizens are permitted and encouraged to speak on agenda items including and preceding “Items from citizens present.” If you are interested in speaking on such an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments.

Any citizen wishing to speak on an agenda item should complete and turn in a blue card to the City Clerk before that item is presented.

CONSENT AGENDA
All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.

If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda
Link > Council, Board and Committee Research Center

City Council Study Session @ 5:15 pm
Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call)
1 Review items on the agenda for the August 28, 2017 regular Council meeting.
2 Hear reports on meetings and/or conferences attended.
3 Scheduling of meetings and general information.
4 Adjournment.
HERE'S THE VIDEO UPLOAD

City Council Meeting @ 5:45 pm
128 KB 7 pages
Mayor's Welcome
Let's hope John Giles know what day it is - at last week's meeting on Monday he said it was Thursday ...

HERE'S THE VIDEO UPLOAD: [19 MINUTES]

Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call)
Invocation by Pastor Tony Frazee with Gateway Bible Church.
Pledge of Allegiance
Awards, Recognitions and Announcements
1 Take action on all consent agenda items.
Items on the Consent Agenda
*2 17-0919 Approval of minutes of previous meetings as written
Link >

File #:

17-0919

Type:

Minutes

Status:

Agenda Ready

In control:

City Council

On agenda:

8/28/2017

Title:

Approval of minutes of previous meetings as written.

Attachments:

1. August 21, 2017 Regular

3 Take action on the following contracts: (6)

17-0914 Three-Year Term Contract for Commercial-Grade Fitness Equipment for the Fire and Medical, and Parks, Recreation and Community Facilities Departments (Citywide)

This contract will provide commercial-grade fitness equipment to include treadmills, elliptical/cross trainer, stationary and recumbent bikes, leg extension machines, plyometric stands and other cardio and strength fitness equipment. Fire and Medical will purchase fitness equipment as-needed to replace equipment that has reached end-of-life and new equipment if needed. PRCF will purchase fitness equipment for the Red Mountain Multigenerational Center’s fitness area as needed to replace end-of-life equipment at the Center.

The evaluation committee recommends awarding the contract to the highest-scored proposal from Fitness 4 Home Superstore, Inc., dba Commercial Fitness Superstore, at $90,000 annually, based on estimated requirements.

*3-a

Page 2 City of Mesa Printed on 8/24/2017
August 28, 2017City Council Meeting Agenda - Final

17-0916 Purchase of Reagents and Supplies for DNA Analysis for the Police Department (Sole Source) (Citywide)
This purchase will provide QIAGEN consumable kits and supplies required for Forensic Services' Biology Unit to process DNA samples quickly and accurately.
The Police Department and Purchasing recommend authorizing the purchase with the sole source vendor, QIAGEN, Inc., at $150,000, based on estimated requirements.
*3-b

17-0917 Three-Year Term Contract for Police Motorcycle Maintenance and Repair Services for the Police Department (Citywide)
This contract will provide maintenance and repair of the Police Department motorcycle fleet, which currently consists of 23 Kawasaki Concours 1400 motorcycles.
The evaluation committee recommends awarding the contract to the highest-scored proposal from Arizona Kawasaki, Inc., dba Kelly's Kawasaki (a Mesa business), at $140,000.00 annually, based on estimated requirements.
*3-c

17-0915 One-Year Renewal Contract for Manhole Covers, Frames and Adjusting Rings for the Materials and Supply Warehouse (for the Water Resources Department) (Citywide)

This contract provides for the supply of manhole covers, frames and adjusting rings. Water Resources uses these items for new construction projects and for maintenance and repair of existing facilities.

The Business Services and Water Resources Departments, and Purchasing recommend authorizing the renewal with Peoria Winnelson; and HD Supply Waterworks; cumulatively not to exceed $35,000, based on estimated requirements.

*3-d

Page 3 City of Mesa Printed on 8/24/2017
August 28, 2017City Council Meeting Agenda - Final

17-0912 Purchase of One Replacement Medium-Duty Aerial Bucket Truck and Service Body for the Transportation Department (Citywide)

Transportation - Field Operations will use this truck for the installation and maintenance of approximately 1,540 street name and traffic control signs that are mounted to traffic signal mast arms.

The current vehicle will be either traded, auctioned, sold or deployed to special uses ? as part of the ongoing City of Mesa vehicle replacement program.

The Fleet Services and Transportation Departments, and Purchasing recommend awarding the contract to the lowest priced, responsive and responsible bidder, Altec Industries, Inc., at $129,701.18. This purchase is funded by the Local Streets Sales Tax Fund.

*3-e

17-0827 Renewal of the Term Contract for Verizon Wireless Voice and Data Service Plan for Citywide Departments as requested by the Information Technology Department - Communications and Infrastructure (Citywide)
The City’s non-public safety departments had 893 wireless devices that totaled approximately $386,145.98 in usage charges in FY2016/17. The Fire and Medical and Police Departments had 1,413 wireless devices that totaled approximately $662,325.75 in FY2016/17. These devices include phones and AirCards.
Through this program, City devices can draw from the Citywide voice or data allowance if usage exceeds an individual plan’s limit, mitigating overage charges. In addition, equipment upgrades can be leveraged from a Citywide perspective, allowing aging or failing devices to be replaced as needed. Also, the City uses a procurement card to make payment under the agreement, which has increased the City’s rebate.
The Information Technology Department and Purchasing recommend authorizing using the State of Nevada / Western States Contracting Alliance (WSCA) cooperative contract with Cellco Partnership, dba Verizon Wireless, at $1,100,000 annually, based on estimated requirements.

*3-f
Brief Paragraph: Renewal of the Term Contract for Verizon Wireless Voice and Data Service Plan for Citywide Departments as requested by the Information Technology Department - Communications and Infrastructure (Citywide)
> The City’s non-public safety departments had 893 wireless devices that totaled approximately $386,145.98 in usage charges in FY2016/17.
> The Fire and Medical and Police Departments had 1,413 wireless devices that totaled approximately $662,325.75 in FY2016/17.
These devices include phones and AirCards.

Through this program, City devices can draw from the Citywide voice or data allowance if usage exceeds an individual plan’s limit, mitigating overage charges.
In addition, equipment upgrades can be leveraged from a Citywide perspective, allowing aging or failing devices to be replaced as needed.
Also, the City uses a procurement card to make payment under the agreement, which has increased the City’s rebate. The Information Technology Department and Purchasing recommend authorizing ...
HERE IS THE LINK:

File #:

17-0827

Type:

Contract

Status:

Agenda Ready

In control:

City Council

On agenda:

8/28/2017

Title:

Renewal of the Term Contract for Verizon Wireless Voice and Data Service Plan for Citywide Departments as requested by the Information Technology Department - Communications and Infrastructure (Citywide) The City’s non-public safety departments had 893 wireless devices that totaled approximately $386,145.98 in usage charges in FY2016/17. The Fire and Medical and Police Departments had 1,413 wireless devices that totaled approximately $662,325.75 in FY2016/17. These devices include phones and AirCards. Through this program, City devices can draw from the Citywide voice or data allowance if usage exceeds an individual plan’s limit, mitigating overage charges. In addition, equipment upgrades can be leveraged from a Citywide perspective, allowing aging or failing devices to be replaced as needed. Also, the City uses a procurement card to make payment under the agreement, which has increased the City’s rebate. The Information Technology Department and Purchasing recommend authorizing ...

Attachments:

1. Council Report

Council Report is 125 KB 2 pages
Here it is
City Council Report
Date: August 28, 2017
To: City Council Through: Mike Kennington, Chief Financial Officer
From: Edward Quedens, MPA, C.P.M., CPPO, Business Services Director
Matt Bauer, MBA, CPPO, CPPB, CPSM, Procurement Administrator
Subject: Renewal of the Term Contract for Verizon Wireless Voice and Data Service Plan for Citywide Departments as requested by the Information Technology Department – Communications and Infrastructure (Citywide)
Purpose and Recommendation
Council is requested to approve the Term Contract for the City’s Wireless Voice and Data Service Plan as recommended.
The Information Technology Department - Communications and Infrastructure and Purchasing recommend authorizing using the State of Nevada / Western States Contracting Alliance (WSCA) cooperative contract with Cellco Partnership dba Verizon Wireless at $1,100,000.00 annually, based on estimated requirements.

Background / Discussion
On November 23, 2015, Council approved the use of Verizon Wireless Voice and Data Service Plan per State of Nevada / Western States Contracting Alliance Contract #1907.
Through this program, City devices can draw from the citywide voice or data allowance
if usage exceeds an individual plan’s limit (mitigating overage charges).
In addition, equipment upgrades can be leveraged from a citywide perspective, allowing aging or failing devices to be replaced as needed.
The City uses a procurement card to make payment under the agreement which has increased the City’s rebate received by Bank of America.
> The City (Non-Public Safety Departments) had 804 wireless devices that averaged $37,493.19 per month on usage charges ($374,931.92 per year) in FY 2015/16.
> The Fire and Medical and Police Departments had 1,422 wireless devices that averaged $58,230.59 per month on usage charges ($698,767.12 per year) in FY 2015/16.
> The City (Non-Public Safety Departments) had 893 wireless devices that averaged $32,178.83 per month on usage charges ($386,145.98 per year) in FY2016/17.
> The Fire and Medical and Police Departments had 1,413 wireless devices that averaged $55,193.81 per month on usage charges ($662,325.75 per year) in FY 2016/17.
The State of Nevada, as the lead agency, awarded a contract to Verizon Wireless valid from 4/16/2012 through 6/30/2019. The City may use this contract through the State of Arizona with the same contract expiration as a WSCA cooperative member.

2
The 2015 Council approval was for one year.
Due a clerical error entering the wrong year in the expiration date, there was a ten-month lapse in the Council-approved contract period. As soon as this error was found, this item was placed on the Council agenda.
The City has been successful using the State of Nevada / WSCA cooperative contract for the past 21 months. This contract continues to be advantageous to the City and it is in the City’s best interest to use this contract.

Alternatives
Council may choose not to award the purchase.

Fiscal Impact
The annual contract amount is available through the operating budgets of the City Departments using the Wireless Voice and Data Service Plan.
Coordinated With
Information Technology – Communications and Infrastructure, and Purchasing
PURCHASING INFORMATION Action: Cooperative Contract Use Authorization Contracting Agency: State of Nevada / WSCA   Contracting Agency Contract Number: 1907 Mesa Contract Number: 2016017 Contract Term: 8/28/2017 through 6/30/2019
AWARD RECOMMENDATION Cellco Partnership dba Verizon Wireless Basking Ridge, NJ
Description
Wireless Voice and Data Service Plan per Contract No. 2016017, State of Nevada / Western States Contracting Alliance Contract #1907 valid through 6/30/2019
Annual Contract Amount: $1,100,000.00

4 Take action on the following resolutions:

17-0903 Approving and authorizing the the City Manager to enter into an Intergovernmental Agreement with the City of Phoenix for the Water - Use it WiselyTM regional campaign, a regional water conservation messaging effort. (Citywide) *4-a

Page 4 City of Mesa Printed on 8/24/2017
August 28, 2017City Council Meeting Agenda - Final

17-0905 Approving and authorizing the City Manager to enter into a Grant Agreement with the Arizona Criminal Justice Commission to accept $100,000 in grant funds, which will be used for training and equipment for the Police Department’s Forensic Services Division. (Citywide)

*4-b

17-0918 Approving an update to the criteria for the sale, transfer and lease to nonprofit agencies of properties owned by the City that are encumbered with funds from the U.S. Department of Housing and Urban Development. (Citywide)

*4-c

5 Discuss, receive public comment, and take action on the following ordinances:

17-0838 Z17-021 (District 6) The 8500 to 8800 blocks of East Guadalupe Road (north side). Located on the north side of Guadalupe Road west of the 202 San Tan Freeway (20± acres). Rezone from LC-PAD to RS-6-PAD; and Site Plan Review.

This request will allow the development of a single residence subdivision.