15-Day Public Comment Period
FY2016/2017 DRAFT Consolidated Annual Performance Evaluation Report (CAPER)
City of Mesa Public Notice
City of Mesa FY 2016-2017
Consolidated Annual Performance Evaluation Report (CAPER)
Notice of 15-Day Public Comment Period
September 4, 2017 – September 18, 2017
Date of Publication: September 3, 2017
Dennis Newburn, Community Revitalization Coordinator
City of Mesa
20 East Main Street, Suite 250 – Mail Stop 9870
P.O. Box 1466 Mesa, AZ 85211-1466
480-644-3024 or 480-644-5867
Performance Excellence at the City of Mesa
We define performance excellence as "when an organization has reached a place in which it excels at fulfilling its mission and realizing its vision.”
______________________________________________
Notice of 15-Day Public Review Period
for the City of Mesa’s FY 2016/2017
Annual Performance Report (CAPER)
(The Draft CAPER is 39 pages 16.3 KB)
* See excerpts below
_______________________________
A 15-day public comment period regarding the City’s draft Consolidated Annual Performance Evaluation Report (CAPER) will begin on Monday, September 4, 2017 and end on Monday, September 18, 2017.
> The U.S. Department of Housing and Urban Development (HUD) requires the City of Mesa to submit an annual report describing its performance using federal and other resources to meet priorities and objectives set for in the City’s 2015-2019 Consolidated Plan and 2016-2017 Annual Action Plan.
This report provides a review of activities carried out under the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) programs to address the needs of low and moderate income, homeless, elderly, and disabled residents in the community during the 20162017 fiscal year.
> A printed copy of the CAPER will be available for review beginning on Monday, September 4, 2017 and can be found at the City of Mesa’s Housing and Community Development Department located at 20 East Main Street, Suite 250, Mesa, AZ, 852111466. > An electronic copy of the CAPER will also be available for review at the same time and may be found on the City’s Housing and Revitalization website at: http://mesaaz.gov/residents/housing-community-development/reports-plans-substantialamendments.
Comments regarding the City’s draft CAPER may be submitted by the general public.
Comments should be submitted by mail or hand delivery to:
The City of Mesa, Housing and Revitalization Division,
Attn: Dennis Newbury
Community Revitalization Coordinator,
20 East Main Street, Suite 250 – Mail Stop 9870
P.O. Box 1466, Mesa, AZ 85211-1466;
or,
by e-mail to Neighbor.info@mesaaz.gov .
All comments must be received no later than 6:00 pm on Monday, September 18, 2017 to be considered.
__________________________________________________________________________
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives.
91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
>> Of all the goals outlined in the tables on pages 3-5 the Percent Complete = 0.00%
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The HOME program had an overall increase from total projected goals. Each project met or exceeded its goal with exception of the new CHDO (projected 2, delivered 1).
The HOME program had an overall increase from total projected goals. Each project met or exceeded its goal with exception of the new CHDO (projected 2, delivered 1).
Going forward, we will work more closely with the new organization to help them with the adjustment of following the new programmatic and departmental standards.
Discuss how these outcomes will impact future annual action plans.
Discuss how these outcomes will impact future annual action plans.
In the next program year, the City will work more closely with its new CHDO partner to ensure new programmatic and departmental standards are met.
The City also anticipates working to better integrate HOME processes with the department's cross-cutting requirements.
In future action plans, the City would like to use HOME funds to support well-planned developments that achieve more vibrant mixed-income and mixed-use projects.
In future action plans, the City would like to use HOME funds to support well-planned developments that achieve more vibrant mixed-income and mixed-use projects.
New staff added in the last year with extensive experience in construction and affordable housing programs should help the City meet these goals.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual Extremely Low-income 6,697 160 Low-income 129 14 Moderate-income 102 1 Total 6,928 175 Table 13 – Number of Households Served
Narrative Information
In FY 16/17, the large majority of households/persons served by the City of Mesa were extremely low income (incomes under 30% AMI).
In FY 16/17, the large majority of households/persons served by the City of Mesa were extremely low income (incomes under 30% AMI).
The City served 6,697 extremely low-income persons through the CDBG program and 160 through the HOME program.
Low- and moderate-income households/persons made up smaller shares of the population served at 129 and 102, respectively, for the CDBG program and 14 and 1, respectively, for the HOME program. [page 14]
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a)
The Analysis of Impediments to Fair Housing Choice identified the need for fair housing education as a top priority.
The Analysis of Impediments to Fair Housing Choice identified the need for fair housing education as a top priority.
During FY 15/16, two trainings were offered:
• ADA and Fair Housing - Accessibility from the perspective fo deaf/blind persons was the objective of this training. Discussions regarding design and rehabilitation of both single-family and multifamily housing were offered to over 44 participants.
• ADA and Fair Housing - Accessibility from the perspective fo deaf/blind persons was the objective of this training. Discussions regarding design and rehabilitation of both single-family and multifamily housing were offered to over 44 participants.
• Affirmatively Further Fair Housing - In response to the opening of the COM Housing Authority Waiting List, this joint training sponsored by the City of mesa and the Arizona Fair Housing Center provided participants guidance and direction on affirmative fair housing marketing requirements. [page 23]
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
In 2016, the City of Mesa updated its comprehensive monitoring plan. This monitoring plan utilizes risk assessments much more than prior plans, and developed formalized monitoring steps.
In 2016, the City of Mesa updated its comprehensive monitoring plan. This monitoring plan utilizes risk assessments much more than prior plans, and developed formalized monitoring steps.
Through this plan, two levels of monitoring were established:
[1] desk reviews or audits, and [2] on-site monitorings.
While all CDBG and ESG subrecipients are monitored monthly via desk audits, two agencies (Neighborhood Economic Development Corporation (NEDCO) and Ability 360) were monitored on-site.
Ability 360 has had challenges spending funds in a timely manner.
This challenge has been attributed to finding qualified applicants and completion of the environmental review process, as well as removal of accessibility barriers limited to mobile homes.
As a result of the changes to long-time City of Mesa policies, Ability 360 has now been authorized to use CDBG funds for single-family dwellings. This change has increased applicant interest and an increase in participation over previous years is expected.
As a result of the changes to long-time City of Mesa policies, Ability 360 has now been authorized to use CDBG funds for single-family dwellings. This change has increased applicant interest and an increase in participation over previous years is expected.
To enhance outreach to minority- and women-owned businesses, the City of Mesa contracted with the East Valley Hispanic Chamber of Commerce to develop a MBE/WBE business directory during FY 16/17. This free online directory provides notification regarding construction and other procurement opportunities in Mesa. During FY 17/18 the City plans to develop a certification process to allow for increased MBE/WBE procurement opportunities.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
The City of Mesa Housing and Community Development staff solicited feedback and advisement from the Housing and Community Development Advisory Board, as well as the Resident Advisory Board, which they help to staff and educate.
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
The City of Mesa Housing and Community Development staff solicited feedback and advisement from the Housing and Community Development Advisory Board, as well as the Resident Advisory Board, which they help to staff and educate.
These boards help to increase communication between the City and residents being served.
Public comments on this CAPER will be solicited by City of Mesa Housing & Community Development staff from residents through a Public Notice advertised in the East Valley Tribune.
Citizens will have an opportunity to provide comments on the CAPER during a 15-day public comment period from September 4, 2017 through September 18, 2017.
[page 24
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
The City of Mesa did not make any substantial amendments to its 2016-2017 Annual Action Plan or 2015-2019 Consolidated Plan and does not anticipate any changes in it’s program objectives.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI gr
The City of Mesa did not make any substantial amendments to its 2016-2017 Annual Action Plan or 2015-2019 Consolidated Plan and does not anticipate any changes in it’s program objectives.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI gr
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