OK. Let's throw some sunshine on this Tentative Agenda that was printed on 03.04,2021. WHY?There's time in advance to study it and lots of links to Meeting Details with attachments are inserted to facilitate and make-it-easy for the public to examine and scrutinize individual items.
Please take a look as you scroll down the page for any item that catches your attention.
For example Item *4-j, Item *5-a or Item *5-d ...
THIS IS THE BIG ELEPHANT-IN-THE-ROOM: 
File #21-0261 Authorizing the City Manager to enter into Purchase Power Agreements with Solon Development, LLC, for four downtown Mesa solar projects, for operational terms of 25 years. (District 1)
The projects will consist of constructing solar photovoltaic generating systems at four sites in downtown Mesa:
the Arizona State University building
2 The Plaza at Mesa City Center
3 the parking lot at the Municipal Building (55 North Center Street)
4 the parking lot at Mesa City Plaza.
The vendor will privately finance, develop, design, construct, own, report, operate, and maintain the system.
Energy Resources will purchase this solar energy from the projects for use in its electric supply portfolio.
*5-d
| File #: | 21-0261 |
| Type: | Resolution | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Authorizing the City Manager to enter into Purchase Power Agreements with Solon Development, LLC, for four downtown Mesa solar projects, for operational terms of 25 years. (District 1) The projects will consist of constructing solar photovoltaic generating systems at four sites in downtown Mesa: the Arizona State University building, The Plaza at Mesa City Center, and the parking lots at the Municipal Building (55 North Center Street), and Mesa City Plaza. The vendor will privately finance, develop, design, construct, own, report, operate, and maintain the system. Energy Resources will purchase this solar energy from the projects for use in its electric supply portfolio. |
| Attachments: | 1. Council Report, 2. Resolution |
______________________________
Meeting Agenda - Tentative (8 pages printed on 03/04/2021)
Monday, March 15, 2021 5:45 PM
CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items including and preceding “Items from citizens present.”
If you are interested in speaking on such an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities.
For special accommodations, please contact the City Manager’s Office at (480) 644-3333 or AzRelay 7-1-1 at least 48 hours in advance of the meeting.
Si necesita asistencia o traducción en español, favor de llamar al menos 48 horas antes de la reunión al 480-644-2767.
CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.
If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda.
______________________________
Mayor's Welcome
Roll Call
Invocation: Moment of Silence
Pledge of Allegiance
Awards, Recognitions and Announcements
1 Take action on all consent agenda items
Items on the Consent Agenda
*2 21-0220 Approval of minutes of previous meetings as written
4 Take action on the following contracts:
21-0195 Three-Year Term Contract with Two Years of Renewal Options for Employee Uniform Garments for Citywide Departments (Citywide) Through its Uniform Garment Program, the City purchases and issues garments to employees and the employees are responsible for the laundry and maintenance.
Items include: t-shirts, polo shirts, jeans and shorts; traditional poly/cotton and cotton uniform shirts and pants; and jackets, hats and ball caps. An evaluation committee recommends awarding the contract to the highest scored proposals from Ace Uniforms of Phoenix (Primary) and Mission Uniform Supply (Secondary), at $375,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. *4-a
| File #: | 21-0195 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Three-Year Term Contract with Two Years of Renewal Options for Employee Uniform Garments for Citywide Departments (Citywide) Through its Uniform Garment Program, the City purchases and issues garments to employees and the employees are responsible for the laundry and maintenance. Items include: t-shirts, polo shirts, jeans and shorts; traditional poly/cotton and cotton uniform shirts and pants; and jackets, hats and ball caps. An evaluation committee recommends awarding the contract to the highest scored proposals from Ace Uniforms of Phoenix (Primary) and Mission Uniform Supply (Secondary), at $375,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. |
| Attachments: | 1. Council Report |
21-0240 Purchase of Fire Station Alerting System Equipment for New Fire Station 221 for the Mesa Fire and Medical Department (Sole Source) (District 4) This purchase will provide a G2 Fire Station Alerting System for the new Fire Station No. 221 project. This system is also used by the Phoenix-Metro region as the standard alerting system for fire and medical units at each station. The Mesa Fire and Medical Department, Department of Innovation and Technology, and Purchasing recommend authorizing the purchase with US Digital Designs, at $93,542.52, based on estimated requirements. This purchase is funded by 2018 authorized Public Safety Bonds and developer contribution. *4-b
| File #: | 21-0240 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Purchase of Fire Station Alerting System Equipment for New Fire Station 221 for the Mesa Fire and Medical Department (Sole Source) (District 4) This purchase will provide a G2 Fire Station Alerting System for the new Fire Station No. 221 project. This system is also used by the Phoenix-Metro region as the standard alerting system for fire and medical units at each station. The Mesa Fire and Medical Department, Department of Innovation and Technology, and Purchasing recommend authorizing the purchase with US Digital Designs, at $93,542.52, based on estimated requirements. This purchase is funded by 2018 authorized Public Safety Bonds and developer contribution. |
| Attachments: | 1. Council Report |
21-0241 Purchase of Modular Furniture and Installation for the Library Services Department (Citywide)
This purchase will provide new furnishings, including tables, chairs, lounge, and soft seating for the remodeled Children’s space at the Main Library. The Library Services Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Arizona Furnishings, at $73,271.17.
This purchase is funded by General Fund FFE Funds - 2018 authorized Bonds. *4-c
City of Mesa Page 3 Printed on 3/4/2021 City Council Meeting Agenda - Tentative March 15, 2021
21-0244 Award of Additional Vendors to the Three-Year Term Contract with Two Years of Renewal Options for Off Site Vehicle Washing Services for Citywide Departments (Citywide)
This contract provides a list of qualified vendors and approved car wash facilities for off-site vehicle washing services on an as-needed basis for the City fleet.
An evaluation committee recommends awarding contracts to the qualified proposals from Raceway Carwash, dba Mesa Dr Carwash LP, Alma School Rd Carwash LP, Gilbert Rd Carwash LP, Power Rd Carwash LP, Warner Rd Carwash LP (Mesa locations); TNS Enterprises, dba Campbell’s Carwash (a Mesa business); and Yuyin Detail, LLC (a Mesa business); at $47,500 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-d
| File #: | 21-0244 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Award of Additional Vendors to the Three-Year Term Contract with Two Years of Renewal Options for Off Site Vehicle Washing Services for Citywide Departments (Citywide) This contract provides a list of qualified vendors and approved car wash facilities for off-site vehicle washing services on an as-needed basis for the City fleet. An evaluation committee recommends awarding contracts to the qualified proposals from Raceway Carwash, dba Mesa Dr Carwash LP, Alma School Rd Carwash LP, Gilbert Rd Carwash LP, Power Rd Carwash LP, Warner Rd Carwash LP (Mesa locations); TNS Enterprises, dba Campbell’s Carwash (a Mesa business); and Yuyin Detail, LLC (a Mesa business); at $47,500 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. |
| Attachments: | 1. Council Report |
21-0242 Three-Year Term Contract with Two Years of Renewal Options for Larvicide Mosquito Control Chemicals for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide insecticide to treat standing water for mosquito control at the larva stage at City parks and basins . The Parks, Recreation and Community Facilities Department and Purchasing recommend awarding the contract to the responsive and responsible bidder, Clarke Mosquito Control Products, at $71,200 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. *4-e
21-0246 Three-Year Term Contract with Two Years of Renewal Options for Window Cleaning and Power-Washing Services for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide window cleaning and power-washing services at 62 City facilities. An evaluation committee recommends awarding the contract to the highest scored proposal from Imperial Window Cleaning, at $119,500 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-f
| File #: | 21-0246 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Three-Year Term Contract with Two Years of Renewal Options for Window Cleaning and Power-Washing Services for the Parks, Recreation and Community Facilities Department (Citywide) This contract will provide window cleaning and power-washing services at 62 City facilities. An evaluation committee recommends awarding the contract to the highest scored proposal from Imperial Window Cleaning, at $119,500 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. |
| Attachments: | 1. Council Report |
City of Mesa Page 4 Printed on 3/4/2021 City Council Meeting Agenda - Tentative March 15, 2021
21-0251 Three-Year Term Contract with Two Years of Renewal Options for Fencing and Gate, Installation, Repair, Rental and Supplies for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide fencing rental services, fencing and gate repair and installation services, and fencing and gate material purchases used at City parks or facilities on an as-needed basis. An evaluation committee recommends awarding the contract to the highest scored proposal from B.L.C.G. Corp., dba, All Pro Fence Co. (a Mesa business), at $400,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. *4-g
| File #: | 21-0251 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Three-Year Term Contract with Two Years of Renewal Options for Fencing and Gate, Installation, Repair, Rental and Supplies for the Parks, Recreation and Community Facilities Department (Citywide) This contract will provide fencing rental services, fencing and gate repair and installation services, and fencing and gate material purchases used at City parks or facilities on an as-needed basis. An evaluation committee recommends awarding the contract to the highest scored proposal from B.L.C.G. Corp., dba, All Pro Fence Co. (a Mesa business), at $400,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. |
| Attachments: | 1. Council Report |
21-0243 Eleven-Month Term Contract for New Microsoft Licensing As-Needed for various City Departments (Citywide)
The City has an Enterprise License Agreement that covers Microsoft on-premise and Software-as-a-Service applications, and cloud services that are critical to the daily operation of the City.
The applications provided under the Agreement range from the Microsoft Office and Office 365 applications to our Azure Cloud data center, SQL Database environment and Windows Server operating systems.
The Department of Innovation and Technology and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with CDW-G, up to $250,000, based on estimated usage. *4-h
| File #: | 21-0243 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Eleven-Month Term Contract for New Microsoft Licensing As-Needed for various City Departments (Citywide) The City has an Enterprise License Agreement that covers Microsoft on-premise and Software-as-a-Service applications, and cloud services that are critical to the daily operation of the City. The applications provided under the Agreement range from the Microsoft Office and Office 365 applications to our Azure Cloud data center, SQL Database environment and Windows Server operating systems. The Department of Innovation and Technology and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with CDW-G, up to $250,000, based on estimated usage. |
| Attachments: | 1. Council Report |
21-0245 One-Year Renewal to the Term Contract for Refrigerated Liquid Carbon Dioxide for the Water Resources Department (Citywide)
This contract provides refrigerated liquid carbon dioxide that is required for the treatment process at Signal Butte Water Treatment Plant.
The Water Resources Department and Purchasing recommend authorizing the renewal using the City of Tempe cooperative contract with Linde (formerly Praxair, Inc.), at $100,000, based on estimated usage. *4-i
| File #: | 21-0245 |
| Type: | Contract | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | One-Year Renewal to the Term Contract for Refrigerated Liquid Carbon Dioxide for the Water Resources Department (Citywide) This contract provides refrigerated liquid carbon dioxide that is required for the treatment process at Signal Butte Water Treatment Plant. The Water Resources Department and Purchasing recommend authorizing the renewal using the City of Tempe cooperative contract with Linde (formerly Praxair, Inc.), at $100,000, based on estimated usage. |
| Attachments: | 1. Council Report |
City of Mesa Page 5 Printed on 3/4/2021 City Council Meeting Agenda - Tentative March 15, 2021
21-0260 Cemetery North Expansion - Phase IIB and Urn/Scatter Garden Project (District 1)
The City’s Parks, Recreation and Community Facilities Department identified the need for an expansion of the current cemetery grounds to increase available grave site inventory.
This phase will collectively provide an additional 2,175 grave sites and an alternative for a new urn/scatter garden. Staff recommends awarding the contract for this project to the lowest, responsive, and responsible bidder,Low Mountain Construction Inc, in the amount of $2,587,054.48, and authorizing a change order allowance in the amount of $258,705.45 (10%), for a total amount of $2,845,759.93. *4-j
5 Take action on the following resolutions:
21-0273 Modifying fees and charges for the Parks, Recreation and Community Facilities Department. (Citywide) *5-a
| File #: | 21-0273 |
| Type: | Resolution | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Modifying fees and charges for the Parks, Recreation and Community Facilities Department. (Citywide) |
| Attachments: | 1. Council Report and Schedule, 2. Resolution and Exhibits A and B |
21-0257 Extinguishing a public utilities and facilities easement located at 5149 South Inspirian Parkway to allow for the development of Steadfast Farm at Eastmark; requested by the property owner. (District 6) *5-b
| File #: | 21-0257 |
| Type: | Resolution | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Extinguishing a public utilities and facilities easement located at 5149 South Inspirian Parkway to allow for the development of Steadfast Farm at Eastmark; requested by the property owner. (District 6) |
| Attachments: | 1. Council Report, 2. Detail Map, 3. Vicinity Map, 4. Resolution and Exhibit |
21-0255 Approving and authorizing the City Manager to enter into a 2021 Contract 207 Fund with the Arizona Governor’s Office of Highway Safety to accept $71,280 in grant funds.
The funds will be used by the Police Department’s Traffic Division for overtime, employee related expenses, and materials and supplies to support drug enforcement in the City of Mesa. (Citywide) *5-c
| File #: | 21-0255 |
| Type: | Resolution | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Approving and authorizing the City Manager to enter into a 2021 Contract 207 Fund with the Arizona Governor’s Office of Highway Safety to accept $71,280 in grant funds. The funds will be used by the Police Department’s Traffic Division for overtime, employee related expenses, and materials and supplies to support drug enforcement in the City of Mesa. (Citywide) |
| Attachments: | 1. Council Report, 2. Resolution, 3. Grant Award |
------------------------------
21-0261 Authorizing the City Manager to enter into Purchase Power Agreements with Solon Development, LLC, for four downtown Mesa solar projects, for operational terms of 25 years. (District 1)
The projects will consist of constructing solar photovoltaic generating systems at four sites in downtown Mesa:
the Arizona State University building
2 The Plaza at Mesa City Center
3 the parking lot at the Municipal Building (55 North Center Street)
4 the parking lot at Mesa City Plaza.
The vendor will privately finance, develop, design, construct, own, report, operate, and maintain the system.
Energy Resources will purchase this solar energy from the projects for use in its electric supply portfolio.
*5-d
| File #: | 21-0261 |
| Type: | Resolution | Status: | Agenda Ready |
| In control: | City Council |
| On agenda: | 3/15/2021 |
| Title: | Authorizing the City Manager to enter into Purchase Power Agreements with Solon Development, LLC, for four downtown Mesa solar projects, for operational terms of 25 years. (District 1) The projects will consist of constructing solar photovoltaic generating systems at four sites in downtown Mesa: the Arizona State University building, The Plaza at Mesa City Center, and the parking lots at the Municipal Building (55 North Center Street), and Mesa City Plaza. The vendor will privately finance, develop, design, construct, own, report, operate, and maintain the system. Energy Resources will purchase this solar energy from the projects for use in its electric supply portfolio. |
| Attachments: | 1. Council Report, 2. Resolution |
______________________________
CITY COUNCIL REPORT
Date: March 15, 2021
To: City Council
Through:
Michael Kennington, Deputy City Manager/Chief Financial Officer
Marc Heirshberg, Deputy City Manager
From:
Frank McRae, Energy Resources Department Director
Edward Quedens, Business Services Director
Matt Bauer, Procurement Administrator
Anthony Cadorin, Energy Resources Program Manager
Subject: 25-Year Term Power Purchase Agreement for Four Downtown Mesa Solar Projects (District 1)
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