Council Chambers 57 E. First Street
Mayor John Giles
Councilmember Mark Freeman - District 1
Councilmember Jeremy Whittaker - District 2
Councilmember Ryan Winkle - District 3
Councilmember Chris Glover - District 4
Councilmember David Luna - District 5
Councilmember Kevin Thompson - District 6
Meeting Agenda - Final
CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items including and preceding “Items from citizens present.” If you are interested in speaking on such an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments.
The City of Mesa is committed to making its public meetings accessible to persons with disabilities.
For special accommodations, please contact the City Manager’s Office at (480) 644-3333 or AzRelay 7-1-1 at least 48 hours in advance of the meeting.
Si necesita asistencia o traducción en español, favor de llamar al menos 48 horas antes de la reunión al 480-644-2767.
CONSENT AGENDA
- All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion.
- There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.
- If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda.
1 Selection of the Vice Mayor
2 Take action on all consent agenda items.
Items on the Consent Agenda
17-0072 Approval of minutes of previous meetings as written.*3
4 Take action on the following liquor license application:
17-0061 Abate of Arizona Inc.
This is a two-day charitable event to be held on Friday, March 31, 2017 from 12:00 P.M. to 10:00 P.M., and Saturday, April 1, 2017 from 10:00 A.M. to 10:00 P.M., at 922 South Country Club Drive. (District 4)
*4-a
5 Take action on the following contracts:
17-0055 Three-Year Term Contract for Engineered Wood Fiber for the Parks Recreation and Community Facilities Department (Citywide)
This contract will provide the engineered virgin wood fiber that is used to refurbish the safety surface under and around playground equipment at various park playgrounds throughout the City.
The Parks Recreation and Community Facilities Department and Purchasing recommend authorizing a three-year contract with the lowest, responsive and responsible bidder, Canyon Country Mill & Resources Inc., at $43,134 annually, based on estimated requirements.
*5-a
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January 23, 2017City Council Meeting Agenda - Final
17-0068 Purchase of 22 Height-Adjustable Workstations and Seven Tables for the Mesa Fire and Medical Department (Citywide)
This purchase will provide 22 height-adjustable workstations with monitor mounts, 6 stationary work tables, and 1 conference table for the new Regional Fire and Medical Dispatch and Emergency Operations Center facility.
The Fire and Medical Department and Purchasing recommend authorizing the purchase from the contract with WIST Office Supplies, at $40,839.32. This purchase is funded by the Salt River Pima-Maricopa Indian Community 12% Contribution Gaming Grant.
*5-b
17-0069 Three-Year Term Contract for Interpreter/Translation Services for the Police Department, Municipal Court, City Clerk, and Community Services Department (Citywide)
This contract will provide multiple qualified foreign language (certified interpreters and/or translators) to provide interpretation/translation services to the City on an as-needed basis to include in-person, over the phone, as well as document interpretation, American Sign Language, and/or translation services.
The evaluation committee recommends awarding the contract to the highest-scored proposals from: AZ Language Solutions LLC; CyraCom International, Inc., dba Voiance Language Services, LLC; Finger Works, Inc.; Language Connection; Language Line Services, Inc.; Spanish Media & Translation Services, LLC (a Mesa business); and Topete/Stonefield, Inc.; cumulatively not to exceed $100,000 annually, based on estimated requirements.
*5-c
17-0023 Three-Year Term Contract for Microfilm Conversion Services for the Police Department (Citywide)
This contract will provide services to convert Police Department data from microfilm to digital media. The microfilm is becoming worn and damaged and the equipment to read the microfilm is outdated. This service will create redundancy and a recovery process in case of disaster. The conversion will also reduce the need for storage space and make records readily available for viewing.
The Police Department and Purchasing recommend awarding the contract to the highest-scored proposal from ICM Conversions, Inc., dba ICM Document Solutions, for a total contract amount of $300,000, based on estimated requirements.
*5-d
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January 23, 2017City Council Meeting Agenda - Final
17-0060 Purchase of Modular Furniture, Workstations and Chairs for the Police Department, Superstition Substation (District 6)
This purchase will provide updated modular furniture, workstations and chairs for the sergeant, CIU/SCU and report writing areas of the substation.
The Police Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Arizona Furnishings at $81,604.42.
*5-e
17-0054 Three-Year Term Contract to Provide and Install Traffic Delineators for the Transportation Department (Citywide)
This contract will provide a preformed curb and delineator system to be used as part of the establishment of separated bike lanes on City streets where identified.
Transportation and Purchasing recommend authorizing a three-year contract with the lowest, responsive and responsible bidder, Five G Inc., at $165,000 annually, based on estimated requirements.
*5-f
17-0070 Dollar-Limit Adjustments for Solid Waste Disposal, Recyclable Material Processing, and Vegetative Waste Processing Services as requested by the Environmental Management and Sustainability Department (Citywide)
An increase is needed for the 2016 term (1/1/2016 to 12/31/2016) to pay the December 2016 invoices for tipping fees for solid waste and green waste, and recycling fees. Environmental Management and Sustainability completed a tonnage analysis for the 2017 term (1/1/2017 through 12/31/2017), and is requesting a contract limit of $7,325,000, which includes the vendors’ rate increases, ranging from 1.64% to 2.3%, for refuse and green waste disposal, tonnage volume increases of 3%, as well as a contingency of 3%.
The Environmental Management and Sustainability Department and Purchasing recommend authorizing a dollar-limit increase of $155,000 for 2016, increasing the annual contract amount from $6,800,000 to $6,955,000; and authorizing a dollar-limit for the 2017 term contract in the amount of $7,325,000; with Salt River Commercial Landfill Company, dba Salt River Landfill; Republic Services, dba Allied Waste Transportation, Inc., Allied Transfer Services of Arizona, LLC, Allied Waste Transfer Services of Arizona, LLC; Waste Management of Arizona, Inc.; ReCommunity; United Fibers, LLC; and Waste Technologies, LLC, dba Right Away Disposal; based on estimated requirements.
*5-g
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January 23, 2017City Council Meeting Agenda - Final
17-0051 Three-Year Term Contract to Repair and Refurbish Metal Bins and Roll-Off Containers for the Environmental Management and Sustainability Department (Citywide)
This contract will provide repair and refurbishment of the metal bins and roll-off containers used to service commercial and residential solid waste customers. These bins and containers become damaged over time due to normal usage, wear and tear.
The evaluation committee recommends awarding the contract to the two respondents: Wastebuilt LLC, and Colby Welding & Radiator Inc., cumulatively not to exceed $150,000 annually, based on estimated requirements.
*5-h
17-0033 Kleinman Park Renovation - Construction Manager at Risk (District 4)
In 2012, Mesa voters approved a Parks Bond Program. Included in this bond program was the Kleinman Park Renovation Project. Through community outreach, the project was programmed to include the removal of the existing tennis concession building, removal and replacement of three existing tennis courts due to extensive concrete cracking, four new pickle ball courts, replacement of perimeter court fencing, replacement of the existing asphaltic wheels court with a new lighted turf area, light emitting diode (LED) lighting upgrades, Americans with Disabilities Act (ADA) parking upgrades, ADA restroom renovation, new drinking fountain, new ballfield backstop and dugout fencing, and ADA concrete pavement improvements.
Staff recommends awarding the contract for this project to D.L. Withers Construction in the amount of $1,243,748.10, based upon a Guaranteed Maximum Price of $1,184,522, plus an additional $59,226.10 (5%) as a change order allowance. This allowance will only be utilized for approved change orders. Funding is available from the 2012 Parks Bond Program.
*5-i
6 Take action on the following resolution:
17-0058 Z16-058 (District 6) 6442 East Test Drive. Located west of Power Road and south of US Highway 60 (1 ± acres). Site Plan Review.
This request will allow for the development of an office building. Paul E. Gilbert, Beus Gilbert PLLC, applicant; FCA Realty, LLC, owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote:6-0)
*6-a
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January 23, 2017City Council Meeting Agenda - Final
7 Introduction of the following ordinance and setting February 6, 2017 as the date of the public hearing on this ordinance: 17-0052 Z16-057 (District 5) The 3200 to 3300 blocks of Red Mountain Drive (west side). Located east of Power Road and north of the Loop 202 (13 ± acres). Rezoning from RS-90 to RS-9-PAD; Site Plan Review. Paul Dugas, Blandford Homes, applicant; Desert Vista 100, owner.
Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote:6-0)
*7-a
Items not on the Consent Agenda
8 Items from citizens present. (Maximum of three speakers for three minutes per speaker).
9 Adjournment.
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