17 June 2019

Today's Mesa City Council Study Session Mon 17 June 2019

What you don't know, you don't know . . . . just one item
19-0620 Purchase to Remodel/Reconfigure the Sixth Floor of the Mesa City Plaza Building (District 4)
This purchase will provide the components and installation of 33 workstations, four offices, three conference/work rooms, three team spaces, and three collaboration spaces at the Mesa City Plaza building on the 6th floor.

HEADS UP FOR THIS NEXT:  
This project is the first in a series of projects within building to better suit existing space to current and modern functionality for the workgroups.
The Office of Management and Budget and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Goodmans Interior Structures, at $365,000, based on estimated requirements.
*4-c

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FINAL AGENDA FOR REGULAR MEETING @ 5:45 pm [10 PAGES]
4 Take action on the following contracts:
19-0696 Three-Year Term Contract with Two Years of Renewal Options for Overhead Door Preventative Maintenance and Repair Services for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide preventative maintenance functions on overhead doors located at City-owned and operated facilities. These large doors are used primarily as vehicle entrances in fire stations, police stations, and fleet service locations.  Other locations on this contract include storage areas, stages, and concession stand entrances.
An evaluation committee recommends awarding the contract to the highest-scored proposal from DH Pace Company, Inc., at $193,100 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-a


19-0697 14-Month Term Contract for Patient Gurneys for the Mesa Fire and Medical Department (Citywide)
This contract will provide medical transport gurneys manufactured by Ferno for Mesa Fire and Medical Department’s transport program.  The Department has determined that the Ferno gurney best meet their long-term needs.  As the program expands, the gurneys will see higher usage for a more diverse range of crews, patients, and physical environments.  The initial purchase will be for three gurneys (additions) and others may be purchased as needed.
The Mesa Fire and Medical Department and Purchasing recommend authorizing the purchase using the National Purchasing Partners cooperative contract with Ferno, at $180,000.  This purchase is funded by the Capital - General Fund.
*4-b


19-0620 Purchase to Remodel/Reconfigure the Sixth Floor of the Mesa City Plaza Building (District 4)
This purchase will provide the components and installation of 33 workstations, four offices, three conference/work rooms, three team spaces, and three collaboration spaces at the Mesa City Plaza building on the 6th floor. 

This project is the first in a series of projects within building to better suit existing space to current and modern functionality for the workgroups.
The Office of Management and Budget and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Goodmans Interior Structures, at $365,000, based on estimated requirements.
*4-c


Page 3 City of Mesa Printed on 6/13/2019
June 17, 2019City Council Meeting Agenda - Final


19-0692 Three-Year Term Contract with Two Years of Renewal Options for Helicopter Engine Parts, Repair, and Overhaul Services for the Police Department (Citywide)
This contract will provide aviation turbine engine overhauls, repairs, modifications, furnishing parts, tooling, rental, technical assistance and/or labor for complete engines, engine modules, engine components, and engine accessories for the maintenance of the Aviation Unit’s three, MD helicopters.  Parts and services are ordered on an as-needed basis, and the contract covers costs associated with scheduled and unscheduled repairs.
An evaluation committee recommends awarding the contract to the highest-scored proposal from H.E.R.O.S., at $500,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index.
*4-d


19-0606 Three-Year Term Contract with Two Years of Renewal Options for Ballistic Helmets for the Police Department (Citywide)
This contract will provide ballistic helmets, face shields, bags and name strips.  Ballistic helmets are used by officers for ballistic barrier protection for Police situations.  The Police Department has estimated that during the first year of the contract, an estimated 430 helmets will be purchased.
An evaluation committee recommends awarding the contract to the highest-scored proposal from Propper International Sales, Inc., Year 1 at $140,000 annually; and Years 2 and 3 at $70,000 annually.  This purchase is funded by $103,000 of Restricted - Officer Safety Equipment Funds and $37,000 by the Police Department operating budget, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-e


19-0689 One-Year Renewal with a One-Year Renewal Option to the Term Contract for Gasoline and Diesel Fuel for Citywide Departments as requested by the Fleet Services Department (Citywide)
This contract provides gasoline and diesel fuel for the City of Mesa, Mesa Unified School District, Town of Gilbert, Gilbert Public Schools, Tempe Union High School District, and City of Glendale.  The agency's cost is the contract markup or discount plus the Oil Price Information Service weekly index price. 
The Fleet Services Department and Purchasing recommend authorizing the renewal with Western States Petroleum, Inc., at $6,800,000 annually, based on estimated requirements.
*4-f


Page 4 City of Mesa Printed on 6/13/2019
June 17, 2019City Council Meeting Agenda - Final


19-0688 Three-Year Term Contract with Two Years of Renewal Options for Electric Line Clearance Tree Trimming and Removal Services for the Energy Resources Department (Single Response) (Citywide)
This contract will provide services to keep trees and vegetation clear of high voltage electric primary and secondary distribution lines and secondary service drops to maintain safety and help reduce electric service outages for Mesa’s electric customers.
The Energy Resources Department and Purchasing recommend awarding the contract to the single, responsive, and responsible bidder, West Coast Arborists, Inc., at $84,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index.
*4-g


19-0693 Dollar-Limit Increase to the Term Contract for Mechanical Fittings for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
This contract provides Lycofit mechanical fittings for new construction projects and the maintenance and repair of existing gas utilities. 

Gas Utility’s usage was more than originally estimated, and prices have increased over the last year.
The Business Services and Energy Resources Departments and Purchasing recommend increasing the dollar-limit with Border States Industries, Inc., from $112,500 to $185,000, for Year 3, based on estimated usage.
*4-h


19-0700 Three-Year Term Contract with Two Years of Renewal Options for Pavement Preservation Materials for the Transportation Department (Citywide)
This contract will provide pavement preservation materials per technical specifications for use by Transportation’s in-house crews to maintain the City’s roadways.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidders: 

Wright Asphalt Products Company, LLC
Quality Emulsions, LLC
Musgrove Enterprises, LLC, dba SealMaster -
Arizona; Guardtop, LLC
Holbrook Asphalt, LLC; at $2,735,000 annually, with an annual increase allowance of up to 5%, or based on the market indexes identified in the contract. 
This purchase is funded by the Highway User Revenue Fund.
*4-i


Page 5 City of Mesa Printed on 6/13/2019
June 17, 2019City Council Meeting Agenda - Final


19-0701 Three-Year Term Contract with Two Years of Renewal Options for Pavement Preservation Services for the Transportation Department (Citywide)
This contract will provide pavement preservation services to be performed by contractors to maintain the City’s roadways.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidders: 

ViaSun Corporation
Southwest Slurry Seal, Inc.
Cactus Asphalt, A Division of Cactus Transport, Inc.
Sunland Asphalt & Construction, Inc.
Ace Asphalt of Arizona, Inc.
Regional Pavement Maintenance of Arizona, Inc.; at $15,000,000 annually, with an annual increase allowance of up to 5%, or based on the market indexes identified in the contract.  This purchase is funded by the Local Streets Fund.
*4-j


19-0703 Dollar-Limit Increase to the Term Contract for Ultraviolet Lamp Assemblies for the Water Resources Department (Citywide)
The Northwest Water Reclamation Plant utilizes an ultra-violet disinfection system to aid in wastewater disinfection.  The annual usage has increased as the plant has been changing out complete banks of 450 lamps at a time, and there are several banks of lamps that are nearing their end of life and will also need to be changed.
The Water Resources Department and Purchasing recommend increasing the dollar-limit with UV Superstore, Inc., from $54,700 to $104,700 for Year 2; and from $29,700 to $79,700 for Year 3, based on estimated usage.
*4-k


19-0690 Dollar-Limit Increase to the Term Contract for Hach Bench Service and Replacement Equipment and Supplies for the Water Resources Department (Sole Source) (Citywide)
This contract provides equipment, laboratory and analyzer supplies, laboratory consumables, reagents and standards, maintenance and repair services, Flodar data hosting, and wireless services, that are used throughout the City’s Water Treatment Plants, Water Reclamation Plants, and Wastewater collections.  The requested increase is due to underestimating the need of the products and services the contract provides.  Water Resources has polled users throughout the department for the new estimate.
The Water Resources Department and Purchasing recommend increasing the dollar-limit with the sole source vendor, Hach Company, from $150,000 to $400,000 for Year 2, and from $160,000 to $400,000 for Year 3, based on estimated requirements.
*4-l


Page 6 City of Mesa Printed on 6/13/2019
June 17, 2019City Council Meeting Agenda - Final


19-0704 Dollar-Limit Increase to the 16-Month Term Contract for Water and Wastewater Equipment Repairs and Maintenance for the Water Resources Department (Citywide)
Usage has been more than expected over the past year as some vendors on the City’s other contracts have not been able to handle the volume of repairs.  The Chandler cooperative contract provided other vendors for the City to obtain quotes for the required repair services.  The Water Resources Department and Purchasing are currently working on a new contract to replace this Chandler contract.
The Water Resources Department and Purchasing recommend increasing the dollar-limit using the City of Chandler cooperative contract with DXP Enterprises, Inc.; Foster Electric Motor Service, Inc.; Hennesy Mechanical Sales, LLC; James, Cooke & Hobson, Inc.; Layne Christensen; Phoenix Pumps, Inc.; Southwest Waterworks Contractors, Inc.; and Weber Water Resources, LLC; from $300,000 to $400,000, based on estimated requirements.
*4-m


19-0702 Ratification of the Emergency Purchase of Pump Rentals, Pump Control Panel, and Related Services for the Greenfield Water Reclamation Plant as requested by the Water Resources Department (Citywide)
The Greenfield Water Reclamation Plant (GWRP), Headworks Building flooded on April 15, 2019 due to an equipment failure at the plant.  An emergency purchase for the needed services and equipment to get the Headworks Building operable was crucial to the operations of the plant.
The Water Resource Department and Purchasing recommend ratifying the emergency purchase of equipment, materials, and services from various vendors and service providers, at $101,894.62.  This purchase is 58% funded by the Towns of Gilbert and Queen Creek, and 42% funded by the Enterprise Fund - Greenfield WRP Joint Venture.
*4-n


5 Take action on the following resolutions:
19-0056 Authorizing the City Manager to enter into an Intergovernmental Agreement with the Town of Queen Creek for the design and construction of roadway improvements to Signal Butte and Meridian Roads. 
The City's portion of the project costs, of up to $12,000,000, will be reimbursed to the Town of Queen Creek. (District 6)
 *5-a

Page 7 City of Mesa Printed on 6/13/2019
June 17, 2019City Council Meeting Agenda - Final


19-0242 Levying the amount to be collected by a secondary property tax and the rate upon each one hundred dollars ($100) of assessed valuation of property subject to taxation within the City of Mesa for the fiscal year ending June 30, 2020. (Citywide)
The FY 2019-20 secondary property tax rate and levy are adjusted to fund public safety and parks and culture bonds authorized by Mesa voters in the November 2018 election.
*5-b


19-0705 Approving and authorizing the City Manager to adopt a form of Uniform Video Service License Agreement and a Standard Form of Application and Affidavit for the City of Mesa. (Citywide)
Changes to State law require that by July 1, 2019, local governments adopt a uniform video service license agreement and standard form of application and affidavit for such license that is consistent with recent changes to Title 9, Chapter 13 of the Arizona Revised Statutes relating to video services.
*5-c


19-0673 Approving and authorizing the City Manager to sign an Agreement for the Mitigation of Reductions to NIA Priority CAP Water under the Drought Contingency Plan. (Citywide)
This Agreement governs how the Central Arizona Water Conservation will undertake mitigation of reductions in Non-Indian Agricultural priority Central Arizona Project water by making available certain specified water supplies or funding to impacted parties, including the City of Mesa, under the Colorado River Drought Contingency Plans and associated Agreements.
*5-d


19-0670 Endorsing the creation of the Fraser Fields Irrigation Water Delivery District that is generally bound by East University Drive on the north, East Pepper Place on the south, North Fraser Drive W on the west, and North Fraser Drive E on the east. (District 4) 
The formation of an irrigation water delivery district allows the District to make improvements and perform maintenance and operations of their irrigation system.  Final designation of the District is determined by the Maricopa County Board of Supervisors.
*5-e


19-0668 Authorizing the City Manager to enter into an Intergovernmental Agreement with the Phoenix-Mesa Gateway Airport Authority.  The Intergovernmental Agreement will provide reimbursement for three years of aircraft rescue and firefighting services provided by the Fire and Medical Department beginning July 2019 through June 2022. (District 6)
*5-f


Page 8 City of Mesa Printed on 6/13/2019
June 17, 2019City Council Meeting Agenda - Final


19-0720 Approving and authorizing the City Manager to prepare, sign, and submit applications to the U.S. Department of Housing and Urban Development to receive FY 2019/2020 entitlement funds under the Housing and Community Development Act of 1974 (CDBG), as amended, to fund activities approved by the City Council and authorizing disbursement of program funds if recieved. (Citywide)
*5-g


19-0721 Approving and authorizing the City Manager to prepare, sign, and submit applications to the U.S. Department of Housing and Urban Development to receive FY 2019/2020 entitlement funds under the HOME Investment Partnerships program (HOME), as amended, to fund activities approved by the City Council and authorizing disbursement of program funds if received. (Citywide)
*5-h


19-0722 Approving and authorizing the City Manager to prepare, sign, and submit applications to the U.S. Department of Housing and Urban Development to receive FY 2019/2020 entitlement funds under the Stewart B. McKinney Homeless Assistance Act of 1987 (ESG), as amended, to fund activities approved by the City Council and authorizing disbursement of program funds if received. (Citywide)
*5-i


19-0723 Approving and authorizing the City Manager to disburse FY 2019/2020 Human Services funds for activities by non-profits approved by the City Council and to enter into agreements for the disbursement of Human Services funds. (Citywide)
*5-j


19-0718 Approving the FY 2019/2020 Annual Action Plan for submittal to the U.S. Department of Housing and Urban Development (HUD) and authorizing the City Manager to amend, sign, and submit the Annual Action Plan for FY 2019/2020. (Citywide)
*5-k


6 Introduction of the following ordinance and setting July 1, 2019 as the date of the public hearing on this ordinance: 19-0675 ZON19-00064 (District 2) 
Within the 6000 and 6100 blocks of East Baseline Road (north side).  Located west of Power Road, on the north side of Baseline Road
(6.8 ± acres).  Rezoning from RS-43, LC-AF and GC-AF to RM-2-PAD-AF; and Site Plan Review.  This request will allow for the development of a multi-residential use. 
Ralph Pew, Pew and Lake, PLC, applicant; Anthony Miachika, Pacific Rim Group, owner. 
Staff Recommendation:

Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 4-0)
*6-a


Page 9 City of Mesa Printed on 6/13/2019
June 17, 2019City Council Meeting Agenda - Final


7 Discuss, receive public comment, and take action on the following ordinance:
19-0601 ZON19-00126 (District 2) 
Within the 4500 block of East Banner Gateway Drive (south side) and within the 1700 and 1800 blocks of Old Greenfield Road (east side).  Located north of Baseline Road and east of Greenfield Road (4± acres). 
Rezoning from AG to RM-4-PAD; Site Plan Review; and a Special Use Permit to allow for a nursing home in the RM-4 district.  This request will allow for the development of an assisted living facility with a nursing home.  Ralph Pew, Pew & Lake, PLC, applicant; Langley Banner Gateway, LLC, owner.
At the Planning and Zoning Board meeting, this request included the consideration and approval of a Site Plan Review and Special Use Permit for a nursing home in the RM-4 district. 

The Site Plan Review and Special Use Permit were approved by the Planning and Zoning Board subject to Council approval of the rezoning.   
Staff Recommendation: 

Approval with conditions
P&Z Board Recommendation:  Approval with conditions (Vote: 4-0)
*7-a


Items not on the Consent Agenda
8 Items from citizens present. 

(Maximum of three speakers for three minutes per speaker). 9 Adjournment.¹
¹ Prior to adjournment, at this Council meeting, the City Council may vote to go into executive session for legal advice on any item listed on this agenda pursuant to A.R.S. §38-431.03(A)(3); this notice is given pursuant to A.R.S. §38-431.02 to the members of the City Council and the public.

Page 10 City of Mesa Printed on 6/13/2019


______________________________________________________________________
Item 2: Presentation
2-a Hear a presentation and discuss an update of the Love Your Neighborhood program, lessons learned, and recommended strategies for FY19/20
File #: 19-0717   
Type: Presentation Status: Agenda Ready
In control: City Council Study Session
On agenda: 6/17/2019
Title: Hear a presentation and discuss an update of the Love Your Neighborhood program, lessons learned, and recommended strategies for FY19/20.
Attachments: 1. Presentation

LOVE YOUR NEIGHBORHOOD
Pilot Program
Community Services Department
Liz Morales, Lindsey Balinkie, Ray Thimesch
June 17, 2019
______________________________________________________________________  
Item 3 Acknowledge receipt of minutes of various boards and committees.
3-a Mesa Achieves Higher Education Taskforce meeting held on May 14, 2019
File is 142KB and 7 pages,
File #: 19-0753   
Type: Minutes Status: Agenda Ready
In control: City Council Study Session
On agenda: 6/17/2019
Title: Mesa Achieves Higher Education Taskforce meeting held on May 14, 2019.
Attachments: 1. May 14, 2019 Mesa Achieves 
 
HERE'S ONE TAKE-AWAY:
Post-secondary attainment rates among students in Mesa. 
7. Hear a presentation by Dr. Joe O’Reilly, ASU Decision Center for Excellence, and discuss the post-secondary attainment rates among students in Mesa. 
Dr. Joe O’Reilly, Director of ASU Decision Center for Educational Excellence displayed a Power Point presentation.

???? (See Attachment 3)  
Mr. O’Reilly announced that Decision Center for Excellence is a new initiative and focuses on how to improve education for students. He stated Arizona State University (ASU) has gathered data in researching for better outcomes for students, communities and the State.

????(See Page 2 of Attachment 3) 
Mr. O’Reilly reported on the education attainment in Mesa which showed the number of employed and unemployed residents that range from no high school diploma to a bachelor’s degree or higher and how it affects the household income. (See Page 3 of Attachment 3) 
Mr. O’Reilly stated that educational attainment in Mesa has changed over time from 1990 to 2016. . . in 26 years the graduation rate in Mesa, went from 8.4% to 10.6%, which is moving in the right direction, but not fast enough if the City wants to attain the 60% goal by 2030.
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