CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items including and preceding “Items from citizens present.”
If you are interested in speaking on such an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments.
The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations, please contact the City Manager’s Office at (480) 644-3333 or AzRelay 7-1-1 at least 48 hours in advance of the meeting.
Si necesita asistencia o traducción en español, favor de llamar al menos 48 horas antes de la reunión al 480-644-2767.
Please Note: CONSENT AGENDA
All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.
If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda.
City Council Study Session @ 5:15 pm
Meeting Agenda - Final
Roll Call
(Members of the Mesa City Council will attend either in person or by telephone conference call)
1 Review items on the agenda for the January 9, 2017 regular Council meeting.
2 Acknowledge receipt of minutes of various boards and committees.
2-a 17-0062 Historic Preservation Board meeting held on December 6, 2016
3 Hear reports on meetings and/or conferences attended
4 Scheduling of meetings and general information.
5 Adjournment.
Any citizen wishing to speak on an agenda item should complete and turn in a blue card to the City Clerk before that item is presented.
City Council Regular Meeting @ 5:45 pm
Meeting Agenda - Final
11 pages
Items on the Consent Agenda
[Approval of previous meeting minutes, liquor license applications ]
4 Take action on the following contracts:
*4-a $417,000 annually
17--0019
3-Year Term Contract for Wire and Cable for the Materials and Supply Warehouse (for Various City Departments) (Citywide)
This contract will establish a pre-qualified vendors list who will be eligible to competitively quote for wire and cable. The City unsuccessfully attempted to obtain a fixed-price contract on three previous occasions and determined that a qualified vendors listing would be the City’s best option.
The evaluation committee recommends awarding the contract to the qualified proposals from Border States Electric; Standard Wire & Cable Co.; Consolidated Electrical Distributors Inc., dba Arizona Electric Supply (a Mesa business); Wesco Distribution; and Anixter; cumulatively not to exceed $417,000 annually, based on estimated requirements.
*4-b $1,068,077.59
16-1322
1-Year Renewal of the Term Contract for Residential Refuse and Recycling Containers for the Environmental Management and Sustainability Department (Citywide)
This contract provides a supply of 35-gallon, 65-gallon, and 95-gallon plastic refuse and recycling containers for residential use.
The Environmental Management and Sustainability Department, and Purchasing recommend authorizing the renewal with Rehrig Pacific Company, at $1,068,077.59, based on estimated requirements
*4-c $3,057,596.40
17-0025
Purchase of Eight Replacement Compressed Natural Gas (CNG) Automated Side Loading (ASL) Refuse Trucks for the Environmental Management and Sustainability Department (Citywide)
The eight trucks being replaced have met established criteria and will be retired and sold at auction. Today, Solid Waste is providing service for approximately 296,000 barrels operating with 50 trucks.
The Fleet Services, and Environmental Management and Sustainability Departments, and Purchasing recommend authorizing the purchase from the active contract with Rush Truck Center of Arizona Inc., at $3,057,596.40. This purchase is funded by the Utility Replacement Extension and Renewal Fund, Capital Enterprise Fund, and the Solid Waste Development Fee
*4-d $46,840 for six months
16-1324
6-Month Renewal of the Term Contract for Elevator/Vertical Transportation Unit Maintenance for Citywide Facilities as requested by the Parks, Recreation and Community Facilities Department (Citywide)
This contract provides a single vendor to perform routine maintenance and repair services for 57 elevators/vertical lift units at various City buildings. This six-month renewal contract will allow staff time to prepare for a re-solicitation of the contract.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the renewal with ThyssenKrupp Elevator Corporation, at , based on estimated requirements.
*4-e $40,616.64
17-0026
Purchase of One Fleet Addition Cut-Away Van with Enclosure Service Body for the Parks, Recreation and Community Facilities (PRCF) Department (Citywide)
This service vehicle addition was budgeted for in conjunction with the staff that has been added to support new PRCF facilities. It will primarily be driven by the Facilities Maintenance Technician II - Electrician to maintain the new ballfields at Fiesta Sports Park and the new construction that is about to occur at Pioneer Park.
The Fleet Services, and Parks, Recreation and Community Facilities Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Berge Ford (a Mesa business), at $40,616.64. This purchase is funded by the Capital General Fund.
*4-f $49,247.26
17-0018
Purchase of Replacement Grinding Equipment for the Dobson Ranch Golf Course, as Requested by the Parks, Recreation and Community Facilities (Districts 3)
This equipment is needed to ensure the City has properly maintained mowers for the highest cut-quality to provide turf health for our peak golf seasons. This replacement equipment is part of the Golf Lifecycle Plan and necessary due to safety, age and the inability to repair the current equipment, which is 20 years old.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing purchase from the lowest, responsive and responsible bidder, Textron, Inc., at $49,247.26.
*4-g $56,884.50 annually
17-0021
3-Year Term Contract for Fiberglass Waterslide Repair for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide for the necessary preventative maintenance including repair, waxing and buffing of the City's nine full-size fiberglass waterslides, two fiberglass kiddie slides and one cementitious/vinyl kiddie slide at various Aquatics facilities.
The Parks, Recreation and Community Facilities Department, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, 8 Blocks Maintenance Co., LLC, at $56,884.50 annually, based on estimated requirements.
*4-h $173,979.74.
16-1325
Purchase of Computer Hardware Flash Storage Array for the City’s Data Center as Requested by the Information Technology Department (Citywide)
This purchase will provide a flash storage array to back-up City data that integrates with the City’s Data Center infrastructure moving to the AT&T facility. This storage solution will replace several cabinets of legacy storage arrays into a single unit and provide improved performance and lower operating costs by using less space and power in the new Data Center.
The Information Technology Department and Purchasing recommend authorizing purchase from the State of Arizona cooperative contract with lowest quoted vendor, cStor, at $173,979.74. This purchase is funded by the Information Technology Life Cycle Program budget.
*4-I
Larry Miller Toyota, at $102,370.57
San Tan Ford, at $32,230.73
Combined total of $134,601.30
17-0017
Purchase of Four Replacement Vehicles for the Police Department (Citywide)
The vehicles being replaced have met established replacement criteria and will be retired and sold at auction. The four replacement vehicles are for the Police Department’s Special Operations Unit.
The Police Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contracts with Larry Miller Toyota, at $102,370.57; and San Tan Ford, at $32,230.73; for the combined total of $134,601.30. This purchase is funded by Asset Forfeiture (RICO) Funds.
*4-j $51,406.08.
17-0022
Purchase of Four Replacement Night Vision Goggles for the Police Department, Aviation Unit (Sole Source) (Citywide)
Night vision goggles are designed to operate under a variety of lighting conditions, ranging from very low light to high light. The new goggles will replace four worn, degrading and obsolete models in the Aviation Unit’s current inventory.
The Police Department and Purchasing recommend authorizing the purchase from the sole source vendor, Aviation Specialties Unlimited, at $51,406.08.
*4-p $8,711,698
and authorize a change order allowance in the amount of $871,169.80 (10%).
17-0029
Elliot Road Waterline - Sossaman Road to Signal Butte Road (District 6)
Construction of a new 42-inch pipe connecting to an existing 42-inch pipe just west of the intersection of Signal Butte and Elliot Roads, extending three miles west along Elliot Road to Hawes Road. At Hawes Road, the pipe diameter will be reduced to 30-inches and continue west one mile to an existing 24-inch pipe at Sossaman Road.
Staff recommends awarding the contract for this project to the lowest responsive bidder, Kinkaid Civil Construction LLC, in the amount of $8,711,698, and authorize a change order allowance in the amount of $871,169.80 (10%). This allowance will only be utilized for approved change orders.
Funding is available from the 2014 authorized Water bonds.
*4-q $458,510,
17-0030
Mesa Fire and Medical Regional Dispatch Center and Emergency Operations Center (EOC), Guaranteed Maximum Price (GMP) No. 3 (District 3)
GMP No. 3 for the Mesa Fire and Medical Regional Dispatch and EOC includes the additional scope of work necessary to upgrade the Emergency Operations Center, to provide key technology enhancements including state-of-the art software and related equipment.
Staff recommends awarding the contract for completion of this project to CORE Construction Services, Inc., in the amount of $458,510, (GMP No. 3). There is no additional change order allowance with this GMP.
Funding is available from the 2008 and 2013 authorized Public Safety Bonds Program, and by the SRPMIC Grant.
*4-r $8,611,361.72,
and authorize a change order allowance in the amount of $215,284.04 (2.5%).
17-0031
Central Arizona Project (CAP) Raw Water Pipeline (District 6)
The City of Mesa is currently in the process of building a new water treatment plant at the northeast corner of the Elliot Road and Signal Butte Road intersection. This proposed pipeline will provide a water source for this treatment plant. This 54-inch pipeline will extend approximately 3-miles from the City’s existing turnout structure at the CAP canal, to the Signal Butte Water Treatment Plant (SBWTP). The raw water pipeline will deliver up to 53 million gallons of water per day to be treated at the plant.
Staff recommends awarding the contract for this project to Garney Construction, in the amount of $8,611,361.72, and authorize a change order allowance in the amount of $215,284.04 (2.5%). This allowance will only be utilized for approved change orders. Funding is available from the 2014 authorized Water bonds
The City of Mesa is currently in the process of building a new water treatment plant at the northeast corner of the Elliot Road and Signal Butte Road intersection. This proposed pipeline will provide a water source for this treatment plant. This 54-inch pipeline will extend approximately 3-miles from the City’s existing turnout structure at the CAP canal, to the Signal Butte Water Treatment Plant (SBWTP). The raw water pipeline will deliver up to 53 million gallons of water per day to be treated at the plant.
Staff recommends awarding the contract for this project to Garney Construction, in the amount of $8,611,361.72, and authorize a change order allowance in the amount of $215,284.04 (2.5%). This allowance will only be utilized for approved change orders. Funding is available from the 2014 authorized Water bonds
*4-s $2,379,040.02, based upon a Guaranteed Maximum Price of $2,265,752.40,
plus an additional $113,287.62 (5%) change order allowance.
17-0015plus an additional $113,287.62 (5%) change order allowance.
Greenfield Park Improvements Project Construction Manager at Risk - Guaranteed Maximum Price (GMP) No.2 (District 2)
On October 17, 2016, City of Mesa Council awarded GMP 1 contract in the amount of $671,854.25 with a change order allowance of $33,592.71 (5%) to Hunter Contracting Co. to provide construction services. GMP 1 included earthwork grading, pond dewatering and excavation, and initial storm water infrastructure improvements. Additional enhancements include pedestrian walkways and street lights, ADA accessibility upgrades for the lake, updates to the playground and fitness equipment, a new restroom facility, playground shade, and parking lot expansion. The lake will continue to serve as the irrigation water source for the western portion of the park.
Staff recommends awarding the contract for the completion of this project to Hunter Contracting Co., in the amount of $2,379,040.02, based upon a Guaranteed Maximum Price of $2,265,752.40, plus an additional $113,287.62 (5%) change order allowance. This allowance will only be utilized for approved change orders. Funding is available from the 2012 authorized Parks Bonds, 2013 authorized Streets Bonds and the Environmental Compliance Fee.
5 Take action on the following resolutions:
*5-a Use of Eminent Domain
17-0057
Staff has successfully negotiated purchases on 35 parcels (30 property owners) and continues to appraise and negotiate with the remaining 88 parcels (62 property owners), but have not yet been able to acquire the property.
Staff is requesting approval to continue negotiations to acquire certain property along the Gilbert Road Light Rail Extension (Mesa Drive Light Rail Station to Gilbert Road, along Main Street), and in order to avoid construction delays, authorizing and directing staff that fee title, easements or other interests in and possession of certain property be acquired by the City of Mesa through eminent domain as a matter of public necessity. (District 4)
*5-b
17-0013 Approving and authorizing the City Manager or his designee to enter into an Obligation Document with the U.S. Department of Justice, United States Marshals Service to accept $66,485 for the reimbursement of Police personnel overtime expenses relating to a Joint Law Enforcement Operations Task Force. (Citywide)
*5-c
17-0014 Approving and authorizing the City Manager to enter into a SubGrant Award Agreement with the Arizona Department of Public Safety, to accept $159,072 in grant funds from the Victims of Crime Act, Victim Assistance Grant Program, which will be used for salaries and employee benefits of three victim services specialists at the Police Department’s Mesa Family Advocacy Center. (Citywide)
*5-d Terms?
16-1260 Approving and authorizing the City Manager to enter into a Development Agreement with Pecos Merrill 20 LLC, for the property located at the southwest corner of Pecos and Merrill Roads.
This parcel is being acquired for a future groundwater facility, due to the projected growth in the southeast quadrant of the City.
Included in the Development Agreement are terms that will allow for the continued farming on the parcel until future development of the property occurs and the responsibilities for developing Merrill Road. (District 6)
*5-e
17-0059 Prescribing and adopting standards of financial disclosure for local elected officials. (Citywide)
*5-f
17-0049 Accepting the City's Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended June 30, 2016.
6 Discuss, receive public comment, and take action on the following ordinances:
*6-a
16-1296
Creating a new Mesa City Code Title 6, Chapter 24 “Escort Services” requiring licensing for the provision of services by an escort, escort assistant or escort bureau, and making corresponding amendments to Mesa City Code Title 6, Chapter 16 “Sexually Oriented Businesses” consistent with the creation of Title 6, Chapter 24. (Citywide)
*6-b
16-1258 Z16-054 (District 1) 2200 block of East University Drive (north side). Located east of Gilbert Road on the north side of University Drive (2.11 ± acres).
Rezoning from RS-6 to RM-2-BIZ; and Site Plan Review.
This request will allow for attached single residence development. Doug Sweeney, Brighton Companies, LLC., applicant; David K. Stephens Trust, owner.
Staff Recommendation: Approval with Conditions P&Z Board
Recommendation: Approval with Conditions
(Vote: 6-0-1)
7 Discuss, receive public comment, and take action on the following ordinance and take action on the following resolution relating to pavement cut restrictions and pavement restoration fees:
*7-a
16-1238
Amending Title 9, Chapter 1 "Right-of-Way Permits" of the Mesa City Code and adding pavement cut restrictions, pavement restoration fees and other regulations concerning construction work in the City right-of-way. (Citywide)
This amendment will add pavement cut restrictions and pavement restoration fees for work in the City right-of-way. The pavement restoration fees collected will be used for street maintenance, rehabilitation, and reconstruction. Adopting the proposed amendments and pavement restoration fee will have an overall revenue increase of approximately $40,000 per year.
*7-b
16-1319
Amending the Schedule of Fees and Charges to include pavement restoration fees
8 Take action on the following subdivision plat:
*8-a
17-0048
"Sec First & Macdonald” (District 4) The 40 to 100 blocks of West 1st Avenue (south side) and 100 to 200 blocks of south Macdonald (east side). Located on the southeast corner of 1st Avenue and Macdonald. 2 T5MSF lots (1.949 ± acres). Mesa Housing Associates II, developer; City of Mesa, owner.
Council Memo, Vicinity Map, Final and Preliminary Plats can be accessed here
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