Today's Regular City Council @ 5:45 p.m. > A 10-Page Final Agenda



Got the time to find out what is under consideration at today's meeting?

Thousands of dollars will be approved for city contracts enacted in just one motion that usually lasts less than three minutes. The mayor and six councilmembers are required to read and understand all items on the consent agenda ahead of time . . .  how many do that??
Tonight's regular session's final agenda can be accessed here

There's a lot on all the pages and of course links with each agenda item that you can hit on, wait for the download, wait for it to pop-up and dig into all the infographics and text.
Needless to say "It's a challenge"
All citizens are permitted and encouraged to speak on agenda items. 
If you are interested in speaking on an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk.  When the Council considers the item, you will be called to the podium to provide your comments.
The City of Mesa is committed to making its public meetings accessible to persons with disabilities.  For special accommodations, please contact the City Manager’s Office at (480) 644-3333 or AzRelay 7-1-1 at least 48 hours in advance of the meeting.
Si necesita asistencia o traducción en español, favor de llamar al menos 48 horas antes de la reunión al 480-644-2767.
CONSENT AGENDA  All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.  If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent
Here are just some of the items for awarding contracts:
4 Take action on the following contracts:
16-0477 Purchases of Service Provider for Session Initialization Protocol (SIP) Based Telephone Trunks and Replacement Session Border Controllers for the Information Technology Department (Citywide)
These purchases are required to move the City's telephone trunk system from the older (1970's) PRI methodology to new SIP technology that will improve resiliency. This modern method is designed like the Internet so it can re-route around failure points and reduce telephone outages for the City when our external telephone providers experience an outage.
In addition, the purchase of new hardware, Session Border Controllers (SBC's), is required to support this change/migrate to the SIP based telephone trunks. SBC's are gateway devices that connect the SIP telephone trunks to the City phone system. The new hardware will replace current gateway devices that have reached end of life. 
The Information Technology Department and Purchasing recommend authorizing purchase for the service provider using the State of Arizona cooperative contract with Level 3 Communications, at $80,664 annually; and authorizing purchase for the replacement Session Border Controllers with the lowest, responsive and responsible bidder, Network Computing Architects, Inc., at $58,804.58, based on requirements. The combined total is $139,468.58.  This purchased is funded by the Information Technology operating budget and Life Cycle Program Budget.
*4-a
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16-0476 Three-Year Term Contract for the Purchase of ATACRAIDS Analytical Software for the Police Department (Sole Source) (Citywide)
This purchase will provide ATACRAIDS, an easy-to-use online dashboard that provides regional and national crime data-sharing and analysis for law enforcement and defense only.  It is analytical software that has the ability to analyze cross-jurisdictional data sets and quickly provide precise and predictive analysis.  This software would support the COMPSTAT Unit and help with their workload.  It will also perform analytics with our data and our partner agencies that use ATACRAIDS, including Tempe, Scottsdale, Chandler and Gilbert (4 of the 5 largest partners in the Fusion Center), along with Phoenix and two other West Valley agencies.  In addition, the public facing portion of the program will replace the current public program with a savings of $3,400 per year.
The Police Department and Purchasing recommend authorizing the purchase from the sole source vendor, Bair Analytics/LexisNexis, the first year at $25,800 (funded by Asset Forfeiture RICO funds); and years 2 and 3, at $15,000 annually (funded by the Police Department IT operating funds).
*4-b
16-0474 Purchase of Replacement Flooring for the Mesa Police Central Substation and Broadway Recreation Center as requested by the Parks, Recreation and Community Facilities Department (Citywide)
The carpet in these facilities are in extremely poor condition and ready for life cycle replacement.  
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Continental Flooring, at $106,900.
*4-c
16-0452 One-Year Renewal of the Term Contract for Light Control Cabinets for the Materials and Supply Warehouse (for the Transportation Department) (Citywide)
This contract provides light control cabinets for streetlight systems.  Each unit consists of an aluminum housing, including an electrical service panel, circuit breakers, contactors and other associated controls.  The units are stored in Warehouse stock and are used to replace damaged cabinets or older, deteriorating steel cabinets, as needed.  
The Business Services and Transportation Departments and Purchasing recommend authorizing a renewal with Southern Manufacturing and Fabrication LLC, dba Southern Manufacturing, at $30,000 annually, based on estimated requirements.
*4-d
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16-0471 Three-Year Term Contract for Natural Gas Service Excess Flow Valves for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
This contract will provide natural gas service excess flow valves (EFVs) for the Energy Resources Department, Gas Utility.  In order to comply with federal legislation, the Gas Utility is required to install EFVs on residential service lines for all new construction and maintenance, or repair of existing utilities, where applicable. 
The Business Services and Energy Resources Departments, and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidders, Elster Perfection and RW Lyall & Company, Inc., cumulatively not to exceed $219,016 annually, based on estimated requirements.
*4-e
16-0450 One-Year Renewal of the Term Contract for Electric Motors, Purchases and Repairs/Rewinds for the Water Resources Department (Citywide)
The City has more than 200 motors in use at the three water reclamation plants, 1 water treatment plant, 16 lift stations, 5 transfer stations, 16 pump stations, and 46 well sites.  This contract provides one primary and two secondary contractors to provide electric motor repair and rewind service, and furnish and install various sizes of new motors throughout these facilities, as needed.
The Water Resources Department and Purchasing recommend authorizing a one-year renewal with Keller Electrical Industries, Inc. (primary vendor); Laron, Inc. (secondary vendor); and Precision Electric Co., Inc. (a Mesa business) (secondary vendor); cumulatively not to exceed $100,000 annually.
*4-f
16-0468 Three-Year Term Contract for Refuse Roll-Off Containers for the Environmental Management and Sustainability Department (Citywide) 
This contract will provide roll-off containers used to service residential and commercial customers to keep up with Mesa's customer demand.  The initial purchase will be for 18 containers during the first year of the contract.  The Department anticipates minimal purchases during years 2 and 3, however, has opted to have a contract in place.  This would ensure immediate availability and competitive pricing.  In years 2 and 3, any purchases over $25,000 annually, will be subject to future Council consideration.    
The Environmental Management and Sustainability Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Wastebuilt Southwest LLC, at $84,500 for the first-year term, based on estimated requirements.
*4-g
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16-0472 One-Year Term Contract for Sludge Grinder Repairs and Replacements for the Water Resources and Parks, Recreation and Community Facilities (PRCF) Departments (Sole Source) (Citywide)
This contract will provide sludge grinder cutter cartridges for rotational repairs for 13 grinders, 11 located at the Greenfield and 2 at the Southeast Water Reclamation Plants. The equipment grinds any material that may be in sludge to prevent the material from clogging pumps and lines.  In addition, PRCF will use the contract for replacement parts, refurbishment and potentially replacement of their 20 year-old grinder at Red Mountain Lake.  This contract will allow for grinder cutters and parts to be refurbished on a scheduled program to extend their useful life, minimize emergency repairs and maintain adequate redundancy for operating equipment.
The Water Resources and PRCF Departments, and Purchasing recommend awarding the contract to the sole source vendor, JWC International, LLC, at $170,000 annually.
*4-h
16-0467 Purchase of Two-Way Digital Radios and Accessories for the Environmental Management and Sustainability Department (Citywide)
This purchase will provide mobile and portable dispatch radios including accessories for the Environmental Management and Sustainability Department.  The radios are used by staff for routine communications, work projects in the field, and during emergency events.  Environmental Management and Sustainability is switching from the TOPAZ radio network to the Mesa Public Schools radio system, which was previously Council-approved through an Intergovernmental Agreement with Mesa Public Schools and is less costly to maintain.
The Environmental Management and Sustainability, and Communications Departments, and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with B&B Selectcom, Inc., at $84,180.71, based on estimated requirements.