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| 18-0233 | 2 | Minutes | Approval of minutes of previous meetings as written. | | | Not available |
| 18-0192 | 3-a | Liquor License Application | Christ the King Roman Catholic Parish Mesa This is a one-day event to be held on Saturday, March 3, 2018 from 6:00 P.M. to 12:00 A.M., at Christ the King Roman Catholic Parish Mesa, 1551 East Dana Avenue. (District 4) | | | Not available |
| 18-0193 | 3-b | Liquor License Application | Ultimate Imaginations This is a one-day event to be held on Saturday, March 10, 2018 from 1:00 P.M. to 7:00 P.M. on the downtown City of Mesa streets, on Main Street and South Macdonald to 1st Avenue. (District 4) | | | Not available |
| 18-0194 | 4-a | Bingo License Application | McGavin Ranch Activities Earleen Winters, applicant, 8840 East Sunland Avenue. (District 5) | | | Not available |
| 18-0206 | 5-a | Contract | Six-Month Extension to the Term Contract for Citywide Temporary Agency Worker Services for the Human Resources Department (Citywide) The extension will allow staff time to compile information and re-solicit this contract, due to Proposition 206. The City will also be re-writing the requirements, updating job descriptions/requirements, and job classifications. The Human Resources Department and Purchasing recommend extending the contract through September 30, 2018 with AllStaff Services Inc.; Creative Human Resources Concepts LLC (a Mesa business); and GCA Services Group; cumulatively not to exceed $2,960,000, based on estimated usage. | | | Not available |
| 18-0202 | 5-b | Contract | One-Year Renewal to the Term Contract for Office Supplies and Products for Citywide Departments and the Strategic Alliance for Volume Expenditures Cooperative Members as requested by the Business Services Department (Citywide) This contract provides desktop delivery of office supplies and products on an as-needed basis to City departments, Arizona cities, towns, school districts and other members of the Strategic Alliance for Volume Expenditures purchasing cooperative. Approximately 80 agencies currently participate, and the overall spend under the contract is approximately $5,500,000 annually. The Business Services Department and Purchasing recommend authorizing the renewal with WIST Office Products at $650,000 (Mesa Spend), based on estimated usage. | | | Not available |
| 18-0204 | 5-c | Contract | Three-Year Term Contract for Print Shop Paper for the Business Services Department (Citywide) This contract will provide papers used by the City’s Print Shop and other City departments through the Materials and Supply Warehouse. The Business Services Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Spicers Paper, Inc., at $80,500 annually, based on estimated usage. | | | Not available |
| 18-0188 | 5-d | Contract | One-Year Term Contract for Automated Driveway Gate Operators and ADA Doors Preventative Maintenance and Repair Services for the Parks, Recreation and Community Facilities Department (Citywide) This contract will provide a qualified vendor to do quarterly maintenance on the City’s automated driveway entrance/exit gate operators and annual maintenance on motorized ADA accessible pedestrian doors. The evaluation committee recommends awarding the contract to the highest-scored and lowest-bid proposal from DH Pace Company, LLC, at $97,415 annually, based on estimated usage. | | | Not available |
| 18-0210 | 5-e | Contract | One-Year Renewal to the Term Contract for Urban Lake Maintenance for the Parks, Recreation and Community Facilities Department (Citywide) The City currently maintains and operates two urban fishery lakes and four community lakes. This contract provides urban lake maintenance for Riverview Park Lake, Red Mountain Lake, Dobson Ranch Lake, Carriage Lane Lake, Greenfield Park Lake and Eastmark Park Lake. The contractor is responsible for lake maintenance, water testing and analysis, mechanical equipment maintenance, fish management and chemical treatment of these lakes. The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the renewal contract with Aquatic Consulting & Testing, Inc., at $34,601.50, based on estimated usage. | | | Not available |
| 18-0184 | 5-f | Contract | Purchase of One Replacement Gas Ceramic Kiln for the Arts and Culture Department (Sole Source) (Citywide) This purchase will provide a kiln for the Mesa Arts Center (MAC) to replace an existing kiln that is at the end of service life for the MAC’s largest program, ceramics. It will be used to fire artwork from all ceramics and glaze classes. Also, because this kiln can fire at various temperature ranges in a fraction of the time and resources compared to other kilns, it can be fired more often, in more diverse ways, consuming less resources at a lesser expense. The Arts and Culture Department and Purchasing recommend awarding the contract to the sole source vendor, Bailey Pottery Equipment Corp. and Ceramic Supply, at $26,281.03. This purchase is funded by the Mesa Arts Center Restoration Fund. | | | Not available |
| 18-0231 | 5-g | Contract | Replacement/Upgrade Purchase of a Wireless Microphone System for the Arts and Culture Department (Citywide) This purchase will provide a wireless microphone system including 16 wireless microphones and bodypacks. The existing system is being upgraded due to the new FCC requirement that all users vacate the 600mhz spectrum. Pricing includes a $7,000 rebate for turning in the existing system. The Arts and Culture Department and Purchasing recommend awarding the contract to the lowest, responsible and responsive bidder, Westlake Pro, Inc., at $31,143.55. This purchase is funded by the Mesa Arts Center Restoration Fund. | | | Not available |
| 18-0185 | 5-h | Contract | Purchase of Eight Replacement Ceiling Acoustic Curtains for the Arts and Culture Department (Citywide) The contract will provide a qualified and experienced contractor to fabricate, deliver and install ceiling variable acoustic curtains for the Mesa Arts Center, Ikeda Theater. This project will replace eight sets of curtains that are past cycle replacement, which are used to change the acoustics of the room. The Arts and Culture Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, iWeiss, Inc., at $32,769.64, based on estimated usage. This purchase is funded by the Mesa Arts Center Restoration Fee. | | | Not available |
| 18-0205 | 5-i | Contract | Replacement/Upgrade Purchase of Storage Infrastructure Components for the Information Technology Department (Citywide) These purchases are part of the City’s Lifecycle Management Program to replace aging hardware and software that has reached the end of its supportable life. These purchases will provide a highly available storage and backup platform that provides improved performance, lower operating costs, using less space and power, while providing a backup platform that safeguards critical data and applications. The Information Technology Department and Purchasing recommend authorizing the purchase using the State of Arizona and Maricopa County cooperative contracts with the lowest-quoted vendor, iT1 Source, for $333,685.71. This purchase is funded by the Lifecycle Management Program budget. | | | Not available |
| 18-0211 | 5-j | Contract | Purchase of Eight Additional Mobile Two-Way Radios, Accessories and Related Equipment for the Fire and Medical Department (Citywide) This purchase will provide eight additional mobile radios, along with accessories and other related equipment required for mounting mobile radios in emergency response apparatus. The Fire and Medical Department currently uses the Motorola APX series of portable and mobile two-way digital radios as the standard for firefighters, paramedics and apparatus. The Fire and Medical Department and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Motorola Solutions, Inc., at $39,778.01. This purchase is funded by the Capital - General Fund. | | | Not available |
| 18-0195 | 5-k | Contract | One-Year Term Contract for Firewall Replacement Services and Parts for the Police Department (Citywide) The Police Department’s Information Technology Division is requesting a contract for services and parts to support their Firewall Replacement Project. Hye Tech Network and Security Solutions started an evaluation of this project in May 2017 and has provided a statement of work for a logically phased implementation plan. The Police Department and Purchasing recommend authorizing the purchase using the 1Government Procurement Alliance cooperative contract with Hye Tech Network and Security Solutions, LLC, at $75,000 annually, based on estimated usage. | | | Not available |
| 18-0201 | 5-l | Contract | Purchase of a Liquid Chromatograph Time-of-Flight Mass Spectrometer (Addition) for the Police Department (Sole Source) (Citywide) The Forensic Services Division is requesting this equipment to enable the Crime Laboratory to effectively screen and test both blood and urine drug samples on criminal cases. This instrument will allow the lab to screen for over 800 known impairing drugs, including new substances such as spice, bath salts and new opioid designer drugs. Currently these are sent to the Arizona Department of Public Safety or National Medical Services Laboratory. The Police Department and Purchasing recommend awarding the contract to the sole source vendor, Agilent Technologies, at $284,998.06. This purchase is funded by the Governor's Office of Highway Safety Grant and by the Police Department operating budget. | | | Not available |
| 18-0203 | 5-m | Contract | One-Year Renewal to the Term Contract for Phlebotomy Services for the Police Department (Citywide) The contract provides phlebotomy services as required by the Police Department. Technicians draw blood samples from suspected impaired motor vehicle operators or persons involved in other criminal investigations. Additional services such as urine sampling and exposure draw and delivery of samples to a laboratory for testing may be provided. The Police Department and Purchasing recommend authorizing the renewal with Desert Testing Services, LLC (a Mesa business), at $135,000, based on estimated requirements. | | | Not available |
| 18-0198 | 5-n | Contract | Purchase of a Digital Imaging System for Shoe/Tire Impression Evidence for the Police Department (Sole Source) (Citywide) The Police Department has an investigative need for the re-establishment of a footwear/tire comparative sub-discipline, due to the number of crimes and the amount of footwear/tire impression evidence being collected at crime scenes, as well as the "real-time" status of several disciplines. The instrument will streamline the preservation of gel lifted impression evidence, reduce the number of photographs being stored, save time in both the collecting and processing of evidence, and produce higher quality comparative images for timely analyses. The Police Department and Purchasing recommend awarding the contract to the sole source vendor, BVDA America, Inc., at $74,324.45. This purchase is funded by Crime Lab Assessment Funds and the Police Department operating budget. | | | Not available |
| 18-0189 | 5-o | Contract | One-Year Renewal to the Term Contract for Automotive Lighting, Mirrors and Safety Supplies for the Fleet Services Department (Citywide) This contract provides trailer parts, automotive and truck lighting parts, mirrors and safety supplies for the City’s diverse fleet of passenger cars, patrol sedans, pickups and utility vans, plus an assortment of small engine equipment. The Fleet Services Department and Purchasing recommend authorizing the renewal with The WW Williams Company, LLC (formerly Auto Safety House LLC); CLF Warehouse, Inc.; RWC International Ltd.; FleetPride (a Mesa business); and Parts Authority LLC; cumulatively not to exceed $130,000 annually, based on estimated usage. | | | Not available |
| 18-0196 | 5-p | Contract | Thirty-Three Month Term Contract for Gas Service Regulators for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) This contract will provide gas service regulators for new construction projects and maintenance and repair of existing facilities in the City’s natural gas distribution system. The contract establishes a list of pre-approved vendors who will respond with quotes to increase pricing competition. This award will add two additional vendors to one awarded previously. The Business Services and Energy Resources Departments, and Purchasing recommend awarding the contract to the qualified vendors: Border States, and Elster American Meter Company, LLC; cumulatively not to exceed $86,100 annually, based on estimated usage. | | | Not available |
| 18-0197 | 5-q | Contract | One-Year Renewal to the Term Contract for Illuminated Street Name Signs and Maintenance Services for the Transportation Department (Citywide) This contract provides maintenance and repair of illuminated street name signs mounted on traffic signal poles, sign face replacement, retrofit of existing illuminated street name signs with LED light sources, fabrication and installation of new LED illuminated street name signs, and removal of existing illuminated street name signs, as-needed. The Transportation Department and Purchasing recommend authorizing the renewal with Fluoresco Services LLC, at $150,000, based on estimated usage. This purchase is funded in the Local Streets Sales Tax Fund and the Transportation Department operating budget. | | | Not available |
| 18-0207 | 5-r | Contract | One-Year Renewal to the Term Contract for Traffic Signal Control Cabinets for the Materials and Supply Warehouse (for the Transportation Department) (Citywide) This contract provides traffic signal cabinets to maintain and replace existing equipment in the field, as well as supply new cabinets for traffic signals constructed by the Transportation Department. The Business Services and Transportation Departments, and Purchasing recommend authorizing the renewal with Sierra Transportation & Technologies, LLC; and Econolite; cumulatively not to exceed $280,000 annually, based on estimated usage. | | | Not available |
| 18-0187 | 5-s | Contract | One-Year Renewal to the Term Contract for Asphalt Materials for the Transportation, Energy Resources and Water Resources Departments (Citywide) This contract will provide hot mix asphalt for the repair of City streets for use by the Transportation Department and cold mix asphalt for temporary repairs for use by the Energy and Water Resources Departments. The Transportation, Energy Resources and Water Resources Departments, and Purchasing recommend authorizing the renewal contract with Vulcan Materials Co.; and Fisher Sand and Gravel Co., dba Southwest Asphalt; cumulatively not to exceed $789,000, based on estimated usage. | | | Not available |
| 18-0190 | 5-t | Contract | Three-Year Term Contract for Concrete Tools and Accessories for the Transportation Department (Citywide) The materials acquired through this contract will be used to support maintenance activities performed daily by Transportation Field Operations staff. The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidders, Border Construction Specialties; and Construction Tool & Supply; cumulatively not to exceed $53,200 annually, based on estimated usage. This purchase is funded by the Local Streets Sales Tax Fund. | | | Not available |
| 18-0186 | 5-u | Contract | One-Year Renewal to the Term Contract for Advanced Traffic Controllers for the Transportation Department (Citywide) This contract provides Linux-based Advanced Traffic Controllers, a newer controller standard that will replace the current standard the City had been using for over 20 years, and controller firmware that runs on the controllers that has advanced light rail transit features absent in other software options. This equipment has been deployed at signalized-intersections in the light rail corridor to take advantage of the advanced features and will likely expand to other signalized locations throughout the City. The Transportation Department and Purchasing recommend authorizing the renewal contract with Clark Electric Sales, Inc., dba Clark Transportation Solutions; and Advanced Traffic Solutions, LLC, dba Fourth Dimension Traffic; cumulatively not to exceed $120,000, based on estimated usage. | | | Not available |
| 18-0208 | 5-v | Contract | Three-Year Term Contract for Tree Maintenance and Assessment Services for the Transportation Department (Citywide) This contract will provide tree pruning and general maintenance for numerous trees within the public right-of-way and around City assets, such as streetlight fixtures and signs. Trees maintained within the City's right-of-way and private property require ongoing, and often specialized, care and maintenance needs, which requires crews and equipment to conduct work along City streets. The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, West Coast Arborists, Inc., at $341,310 annually, based on estimated usage. This purchase is funded by the Highway User Revenue Fund. | | | Not available |
| 18-0200 | 5-w | Contract | Three-Year Term Contract for Hach Bench Service and Replacement Equipment and Supplies for the Water Resources Department (Sole Source) (Citywide) This contract will provide for purchases of bench service agreements, replacement equipment, and supplies from Hach Company. Hach equipment is used throughout the City’s water treatment plants, water reclamation plants and wastewater collections. The Water Resources Department and Purchasing recommend awarding the contract to the sole source vendor, Hach Company; Year 1, at $250,000; Year 2, at $150,000; and Year 3, at $160,000; based on estimated usage. | | | Not available |
| 18-0126 | 5-x | Contract | Dollar-Limit Increase to the Term Contract for Deep Well and Well Pump Maintenance and Repair Services for the Water Resources Department (Citywide) Water Resources has requested the increase to support aging wells covering critical well work. Performing scheduled well maintenance and inspections on a 6-year cycle will provide the City with the necessary information needed to determine when the well will be coming to the end of its life. Funding and replacement can then be planned. The Water Resources Department and Purchasing recommend the dollar-limit increase with Weber Water Resources, LLC; and Southwest Waterworks Contractors Inc.; by $200,000, from $280,000 to $480,000 annually, based on estimated usage. | | | Not available |
| 18-0191 | 5-y | Contract | One-Year Term Contract for Electrical Supplies for Process Controls and SCADA for the Water Resources Department (Citywide) This contract will provide for large electrical items such as Schneider, Square D, Modicon, Wiremold, and many others, for use in the water treatment plants, reclamation plants, and other system assets. The Water Resources, and Parks, Recreation and Community Facilities Departments, and Purchasing recommend authorizing the purchase using the City of Tempe cooperative contract with: Border States Industries, Inc.; Capital Electric Supply; Summit Electric Supply; and WESCO Distribution; at $240,000 annually, based on estimated usage. | | | Not available |
| 18-0209 | 5-z | Contract | Dollar-Limit Increase to the Term Contract for Ultraviolet Wastewater Disinfection Parts for the Water Resources Department (Citywide) This contract provides quality lamps, ballasts, wiper assemblies and lamp sleeve assemblies that fit and operate in the Trojan Technologies disinfection system. Water Resources has requested an increase for Year 2 (current contract term) and Year 3. The increase is needed to cover proactive maintenance on the system. The Water Resources Department and Purchasing recommend increasing the dollar limit with UV Inc.; and DC Frost and Associates, Inc.; Year 2 by $75,000, from $115,000 to $190,000; and Year 3 by $100,000, from $90,000 to $190,000; based on estimated usage. | | | Not available |
| 18-0234 | 6-a | Resolution | Granting a modification, as allowed under section 24(B) of the Terms and Conditions for the Sale of Utilities, deferring the extension of the sewer main line and connection to the City sewer system for the property located at 1849 South Recker Road. (District 2) | | | Not available |
| 18-0143 | 6-b | Resolution | Approving and authorizing the City Manager to enter into a Memorandum of Understanding with R^3 MESA, LLC, for a mixed-use development of approximately 1.0 acre of City-owned property located near the southeast corner of West Pepper Place and North Robson (the Pepper Place parking lot). (District 4) | | | Not available |
| 18-0149 | 6-c | Resolution | Approving and authorizing the City Manager to enter into an Agreement Regarding Treated Water with Apache Junction Water Utilities Community Facilities District (AJWD) for the treatment of (limited amounts) of raw water. Mesa will receive revenue of approximately $9,200 annually from AJWD for the treated water. (Citywide). | | | Not available |
| 18-0157 | 6-d | Resolution | Approving and authorizing the City Manager to enter into the Intergovernmental Agreement for Communications Systems Strategic Alliance as the Administrative Manager on behalf of the TOPAZ Regional Wireless Cooperative (TRWC). This IGA will increase the operational and interoperable capabilities of the two adjacent public safety radio networks (the (Phoenix) Regional Wireless Cooperative (RWC) and the TRWC) in response to user demands. (Citywide) | | | Not available |
| 18-0179 | 6-e | Resolution | Approving and authorizing the City Manager to enter into a SubGrant Award Agreement with the Arizona Department of Public Safety to accept $1,265,315 in grant funds from the Victims of Crime Act, Victim Assistance Grant Program, from October 2017 to September 2020. A City match of $316,329 is required, plus additional anticipated project salary costs of $244,789, for a total City obligation of $561,118. The grant funds will be used for personnel costs and operating expenses at the Police Department’s Mesa Family Advocacy Center. (Citywide) | | | Not available |
| 18-0183 | 6-f | Resolution | Extinguish a drainage easement located at 2836 South Signal Butte Road. (District 6) The property owner has requested the City extinguish the existing drainage easement to accommodate the proposed development of New Traditional Academy School. | | | Not available |
| 18-0232 | 7-a | Resolution | A resolution approving and authorizing the City Manager to enter into a Development Agreement with Roger D. Overson to facilitate the development of an RV dealership and storage facility on property zoned General Commercial, Planned Area Development (GC-PAD) located at 8800 to 8900 blocks of East Main Street. (District 5) | | | Not available |
| 18-0099 | 7-b | Ordinance | ZON17-00323 (District 5) Ordinance. The 8800 to 8900 blocks of East Main Street (south side). Located west of Red Mountain Freeway on the south side of Main Street (16.4± acres). Rezoning from RS-43 and GC to GC-PAD; and Site Plan Review. This request will allow for the development of an RV dealership and storage facility. Jeff Welker, Welker Development Resources, applicant; Roger D. Overson, owner. Staff Recommendation: Approval with conditions P&Z Board Recommendation: Approval with conditions (Vote: 6-0) | | | Not available |
| 18-0166 | 8-a | Subdivision Plat | “Southern & Stapley” (District 4) The 1100 block of South Stapley Drive (east side), and the 1200 block of East Southern Avenue (north side). Located north and east of the northeast corner of Stapley Drive and Southern Avenue. 3 LC commercial lots (2.9 ± acres). Stapley and Southern Partners, LLC, developer; Michael J. Thomson, Helix Engineering, LLC, surveyor. | | | Not available |
| 18-0167 | 8-b | Subdivision Plat | “Eastmark Development Unit 6 - Infrastructure for Commercial Parcels” (District 6) The 3600 - 4000 blocks of South Everton Terrace. Located south and east of Elliot and Ellsworth Roads (6.9 ± acres). DMB Mesa Proving Grounds, LLC, developer; Nicholas W. Jarrett, Sunrise Engineering, surveyor. | | | Not available |
| 18-0168 | 8-c | Subdivision Plat | “Eastmark Development Unit 5/6 South Parcels 6-16 and 6-18 to 6-23” (District 6) The 3900 - 4400 blocks of South Eastmark Parkway (east side), and the 3900 - 4200 blocks of South Everton Terrace (west side). Located south and east of Elliot and Ellsworth Roads. 405 PCD single residence lots (107.8 ± acres). DMB Mesa Proving Grounds, LLC., developer; Kenneth P. Converse, Hoskin Ryan Consultants, Inc., surveyor. | | | Not available |
| 18-0169 | 8-d | Subdivision Plat | “Map of Dedication for East Point Twenty-Two Boulevard & South Ellsworth Road” (District 6) The 3600 - 4400 blocks of South Ellsworth Road. The 4900 -5000 blocks of South Ellsworth Road. The 9200 - 9600 blocks of East Point Twenty-Two Boulevard (5.46 ± acres). DMB Mesa Proving Grounds, LLC, developer; Gabriel S. Rios, Wood/Patel, surveyor. | | | Not available |
| 18-0170 | 8-e | Subdivision Plat | “Eastmark Development Unit DU 3/4 - Parcel 4” (District 6) The 9800 - 10,000 blocks of East Ray Road (north side). Located east of the northeast corner of Ellsworth and Ray Roads. 132 PCD attached single residence lots (11.27 ± acres). BB Mesa Gateway, LLC., developer; Douglas B. Toney, Bowman Consulting, surveyor. | | | Not available |
| 18-0181 | 9-a | Public Hearing | Public hearing for the release of the petition for signatures for the following annexation case ANX17-00253, located south of Williams Field Road and west of Signal Butte Road (27.12± acres). Initiated by Valerie Claussen, Pew and Lake, PLC. (District 6) | | | Not available |
| 18-0164 | 10-a | Subdivision Plat | “Tavera” (District 6) The 8500 - 8800 blocks of East Guadalupe Road (north side). Located on the north side of Guadalupe Road west of the 202 San Tan Freeway. 93 RS-6-PAD single residence lots (16.6 ± acres). Mattamy Arizona, LLC, developer; Tony P. Elley, Sunrise Engineering, surveyor. | | | Not available |
| 18-0165 | 10-b | Subdivision Plat | “Tavera South” (District 6) The 8500 block of East Guadalupe Road (south side). Located on the south side of Guadalupe Road east of Hawes Road. 68 RSL-3.0-PAD single residence lots (10.16 ± acres). Mattamy Arizona, LLC, developer; Tony P. Elley, Sunrise Engineering, surveyor. | | | Not available |
| 18-0178 | 11-a | Ordinance | ZON17-00320 (District 5) Ordinance. The 5800 through 5900 blocks of East Thomas Road (south side), and the 3400 through 3500 blocks of North Recker Road (west side). Located at the southwest corner of Recker and Thomas Roads (27± acres). Rezoning from RS-90 to RSL-4.5-PAD; and Site Plan Review. This request will allow for the development of a single-residence subdivision. Sean Lake, Pew & Lake, PLC, applicant; DTD-DEVCO 13, LLC, owner. Staff Recommendation: Denial P&Z Board Recommendation: Approval with conditions (Vote: 5-2) | | | Not available |
| 18-0235 | 12-a | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Arizona Board of Regents for, and on behalf of, Arizona State University for the development, operation, and maintenance of educational facilities in downtown Mesa. (Citywide) | | | Not available |
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