What's missing are any agendas for 2 Study Sessions before - one for this week on Thu @ 07:30 a.m. 08.20.2020 and one for a Study Session scheduled just before the 08.24 regular meeting
City Council Meeting Agenda
Tentative Monday, August 24, 2020
5:45 PM
CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items including and preceding “Items from citizens present."
Public participation is available electronically.
If you want to provide a written comment or speak telephonically at the meeting, please submit an online comment card by going to Mesaaz.gov/bluecard at least 1 hour prior to the start of the meeting.
If you want to speak at the meeting, you will need to indicate on the comment card that you would like to speak during the meeting, and you will need to call 888-788-0099 or 877-853-5247 (toll free) using meeting ID 5301232921 and following the prompts, prior to the start of the meeting. You will be able to listen to the meeting; and when the item you have indicated that you want to speak on is before Council, your line will be taken off mute and you will be given an opportunity to speak.
For help with the online comment card, or for any other technical difficulties, please call 480-644-2099.
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CONSENT AGENDA
All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion.
There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the consent agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, an online comment card will need to be completed by going to Mesaaz.gov/bluecard at least 1 hour prior to the start of the meeting and by following the instructions provided under “Citizen Participation” at the top of this page.
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MEETING DETAILS > 44 ITEMS
| Meeting date/time: | 8/24/2020 5:45 PM | Minutes status: | Draft | |
| Meeting location: | Virtual Platform |
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BIG BACKLOG
OF
APPROVED MINUTES
12 MEETINGS
| Type: | Minutes | Status: | Agenda Ready |
| Title: | Approval of minutes of previous meetings as written. |
| Attachments: | 1. May 4, 2020 Study, 2. May 21, 2020 Study, 3. May 28, 2020 Study, 4. June 1, 2020 Study, 5. June 4, 2020 Study, 6. June 11, 2020 Study, 7. June 15, 2020 Study, 8. June 19, 2020 Study, 9. June 25, 2020 Study, 10. July 1, 2020 Study, 11. July 8, 2020 Regular, 12. July 8, 2020 Study |
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Please TAKE THE TIME TO GET INFORMED FIRST
do your due diligence, scrutiny, oversight and homework beforehand
USE THIS LINK
AND
THERE ARE 44 ITEMS
26 Contracts Item *4
6 Resolutions Item *5
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CONTRACTS
*4-e
| Type: | Contract | Status: | Agenda Ready |
| Title: | Dollar-Limit Increase to the Term Contracts for HVAC Services and Equipment for the Parks, Recreation and Community Facilities Department as requested by the Office of Economic Development (Citywide)
The dollar-limit increase is needed for several upcoming chiller installation projects including a large replacement that is critical to the AZ Labs operations.
Trane has provided a quote for the total project cost, at $1,316,000, inclusive of all labor charges for the chiller installations and replacements.
The Office of Economic Development, Parks, Recreation and Community Facilities Department and Purchasing recommend increasing the dollar-limit using the cooperative contracts: US Communities with Trane; Omnia Partners (formerly National IPA) with Comfort Systems USA, and HACI Service LLC; 1GPA with Midstate Energy, and Pueblo Mechanical & Controls;
by $1,316,000, from $2,700,000 to $4,016,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Ind... |
| Attachments: | 1. Council Report |
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*4-k SPECIAL OPERATIONS UNITS
| Type: | Contract | Status: | Agenda Ready |
| Title: | Three-Year Term Contract with Two Years of Renewal Options for Ballistic Helmets and Headsets (Citywide) Members of Special Operations Units face high risk situations that require a high level of protection and features including internal padding, comfort when wearing electronic ear protection, ability to mount night vision goggles, rails that allow attachment of hands free lighting systems, and impact protection. This contract will provide ballistic helmets and headsets that integrate with the helmets. City staff recommends awarding the contract to the lowest, responsive, and responsible bidder, Gentex Corporation, at $75,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. The initial purchase is grant funded by Arizona Department of Homeland Security ($5,500) and the Department's Operating Budget ($24,397.47). |
| Attachments: | 1. Council Report |
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*4-l
| Type: | Contract | Status: | Agenda Ready |
| Title: | Purchase of Dispatch Base Station Radio Equipment (Replacement) (Citywide) These radios are primarily used for mission-critical, two-way communications as emergency backup stations when infrastructure is off-line or during periods of network outages. This project will replace the existing twenty-one base station radios and antennas located at the dispatch building. The current equipment is eighteen years old, it does not support multiple encryption keys, and is no longer supported by the manufacturer. City staff recommends authorizing the purchase using the State of Arizona cooperative contract with Motorola Solutions, Inc., at $433,000, based on estimated requirements. This purchase is funded by Public Safety Sales Tax. |
| Attachments: | 1. Council Report |
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*4-m
| Type: | Contract | Status: | Agenda Ready |
| Title: | Ratification of the Emergency Purchase of Bean Bag Rounds (Citywide)
This purchase was to restock low inventory levels of bean bang rounds and the rounds that were needed for the 2020 and 2021 training classes and recertifications. City staff recommends ratifying the purchase from the contract with Proforce Law Enforcement, at $49,776.44. |
| Attachments: | 1. Council Report |
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*4-r
| Type: | Contract | Status: | Agenda Ready |
| Title: | Three-Year Term Contract with Two Years of Renewal Options for Closed Circuit Television Cameras (Replacement) for the Transportation Department (Citywide)
Transportation - Intelligent Transportation Systems group currently operates over 200 CCTV cameras that are used for real-time monitoring traffic conditions. This contract is for the replacement of existing cameras that are past their useful life expectancy and for the installation of new cameras at new locations, as needed.
In addition, real-time traffic streaming may also be shared with the Mesa Police Department. The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Koro BAS, Inc., at $239,200 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. This project is funded by Lifecycle Project Funds. |
| Attachments: | 1. Council Report |
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*4-s
| Type: | Contract | Status: | Agenda Ready |
| Title: | Dollar-Limit Increase to the Term Contract for Philips City Touch Streetlight Monitoring System for the Transportation Department (Sole Source) (Citywide)
Philips City Touch is a lighting management system for public lighting. In the City’s efforts to save energy and further customer service, Transportation Field Operations proposes expanding the pilot project with the Philips City Touch System to a complete Citywide installation. This increase is needed for the purchase of 6,000 additional nodes for the Citywide installation. The Transportation Department and Purchasing recommend increasing the dollar-limit with the sole source vendor, Arizona Electrical Distributors (a Mesa business), by $1,700,310, from $81,225 to $1,781,535 for Year 2, based on estimated usage. This increase is funded by the Local Streets Fund. |
| Attachments: | 1. Council Report |
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*4-v
| Type: | Contract | Status: | Agenda Ready |
| Title: | Three-Year Term Contract with Two Years of Renewal Options for Powdered Activated Carbon for the Water Resources Department (Citywide)
This contract will provide powdered activated carbon used for the removal of total organic carbon, as well as taste and odor control for water received from the Central Arizona Project canal system for potable drinking water treatment at the Brown Road Plant. An evaluation committee recommends awarding the contract to the highest-scored proposals from Atlas Carbon, LLC (Primary); and Ingevity Corporation (Secondary); at $250,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. |
| Attachments: | 1. Council Report |
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*5-f
| Type: | Resolution | Status: | Agenda Ready |
| Title: | Canvassing, declaring, and adopting the results of the Primary Election held on August 4, 2020. (Citywide) |
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8 Take action on the following subdivision plats:
20-0760 “The Landings Phase 3” (District 6)
Within the 7800 to 8300 blocks of East Ray Road (south side). Located west of Hawes Road on the south side of Ray Road (58.9± acres). Marwest Enterprises, LLC, Ray 39A, LLLP, Santan 74, LLLP, Ray 39C, LLLP, developer; James A. Brucci, Hunter Engineering, Inc., surveyor. *8-a
Page 13 City of Mesa Printed on 8/13/2020
August 24, 2020City Council Meeting Agenda - Tentative
20-0761 “Destination at Gateway - Phase 1” (District 6)
Within the 11200 to 11600 blocks of East Williams Field Road (south side) and within the 6000 to 6400 blocks of South Mountain Road (east side). Located west of Meridian Road and south of Williams Field Road (83.02± acres). Ashton Woods Arizona, LLC, developer; Raymond S Munoz III, EPS Group, surveyor.
*8-b
20-0762 “Inspira at Mesa Gateway” (District 2)
Within the 4500 block of East Banner Gateway Drive (south side). Located north of Baseline Road and east of Greenfield Road (4.11± acres). Langley Banner Gateway, LLC, developer; Brian J. Benedict, Hilgart Wilson, surveyor.
*8-c
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Items not on the Consent Agenda
9 Items from citizens present. (Maximum of three speakers for three minutes per speaker).
Agenda 
