03 July 2017

BIG AGENDA DUMP For Mesa City Council Meetings Tonight

Events - Any citizen wishing to speak on an agenda item should complete and turn in a blue card to the City Clerk before that item is presented and only three comments allowed for only three minutes and those cannot be discussed at the meeting.
KEEP IN MIND: The City of Mesa is committed to making its public meetings accessible to persons with disabilities.  For special accommodations, please contact the City Manager's Office at (480) 644-3333 or AzRelay 7-1-1 at least 48 hours in advance of the meeting.  Si necesita asistencia o traducción en español, favor de llamar al menos 48 horas antes de la reunión al 480-644-2767 

Link to the Calendar > Council, Board and Committee Research Center
 
City Council Study Session @ 5:15 - 5:45 pm 
The time allowance is 30 minutes for this agenda
Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call)
1 Review items on the agenda for the July 3, 2017 regular Council meeting
How much time do any of the 6 councilmembers or the mayor take to go over any or all items or ask questions?
It's a long agenda here's the link to open >  THERE ARE 8 PAGES
PROCEED  WITH CAUTION :See below for items that involve money or approvals on resolutions
 
2 Presentations/Action Items:
Item 2-a 17-0769
Hear a presentation, discuss and provide direction on the proposed Audit Plan for FY 2017/18
How much time do any of the 6 councilmembers or the mayor take to go over any slides on the Power Pont presentation or ask questions?
Here's the link to see what audits are scheduled > and then you open two attachments
File #: 17-0769   

Type: Presentation Status: Agenda Ready


In control: City Council Study Session
On agenda: 7/3/2017

Title: Hear a presentation, discuss and provide direction on the proposed Audit Plan for FY 2017/18.
Attachments: 1. Presentation, 2. FY 2017-2018 Audit Plan
 
3 17-0787 Appointments to Boards and Committees
This is totally under the Mayor's control - he's announcing 80 appointments
Here's the link >
File #: 17-0787   
Type: Appointment Status: Agenda Ready
In control: City Council Study Session
On agenda: 7/3/2017
Title: Appointments to Boards and Committees.
Attachments: 1. Memo

[See second part below after  the regular  meeting agenda to see who is nominated for what committe]

4 Hear reports on meetings and/or conferences attended

5 Scheduling of meetings and general information

6 Adjournment.
____________________________________


Final Meeting Agenda
Mon 03 June 2017 @ 5:45 pm

1 Take action on all consent agenda items.
Items on the Consent Agenda
17-0744 Approval of minutes of previous meetings as written.*2
3 Take action on the following liquor license applications: 17-0727 Christ the King Roman Catholic Parish Mesa
This is a one-day religious event to be held on Saturday, October 21, 2017 from 4:00 P.M. to 10:00 P.M., at Christ the King Roman Catholic Parish Mesa, 1551 East Dana Avenue. (District 4)
*3-a
17-0728 Chipotle Mexican Grill #3147
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant License for Chipotle Mexican Grill Inc., 1411 South Power Road, Suite 103 - H.J. Lewkowitz, agent.  There is no existing license at this location. (District 6)
*3-b
17-0729 JJ Madison’s
A restaurant that serves breakfast, lunch, and dinner is requesting a new Series 12 Restaurant License for 3rd Base Inc., 430 North Power Road - David Clare Moore, agent.  The existing Series 6 license held by 3rd Base Inc., will be replaced by a new Series 12 Restaurant License. (District 2)
*3-c
Page 2 City of Mesa Printed on 6/29/2017
July 3, 2017City Council Meeting Agenda - Final
4 Take action on the following contracts:
  • 17-0732 One-Year Renewal Contract for Fire Protection Equipment Maintenance and Repair Services for Citywide Locations as Requested by the Parks, Recreation and Community Facilities Department (Citywide)
This contract provides a certified contractor to install, repair and service fire sprinkler and fire alarm systems at approximately 84 City locations.  Equipment and materials include sprinkler systems, main drain valves, water supply systems, flow switches, tampers, pre-action systems, backflow preventers, Halon/FM200 systems, fire pumps, fire hoses, and fixed wet systems.  City buildings cannot be occupied without these Fire Protection systems and equipment.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the renewal with Metro Fire Equipment, Inc., at $151,680, based on estimated requirements.
*4-a
  • 17-0738 One-Year Renewal Contract for Tree Pruning, Removal and Other Services for the Parks, Recreation and Community Facilities and Transportation Departments (Citywide)
This contract provides consistent quality urban tree care service including tree pruning, removal and other related services at the City's aquatics, parks and sport field facilities (approximately 13,000 trees) for Parks, Recreation & Community Facilities and annual street tree maintenance for Transportation on an as-needed basis.
The Parks, Recreation and Community Facilities, and Transportation Departments, and Purchasing recommend authorizing the renewal with West Coast Arborists, Inc., at $510,000 annually, based on estimated requirements.
*4-b
  • 17-0731 One-Year Renewal Contract for Uniform Garments for the Fire and Medical Department (Citywide)
This contract provides Fire and Medical station/work uniforms (various shirts, hats, outerwear, pants, shorts, dress uniform items, etc.) worn by Fire personnel during their normal daily job duties.  All services and supplies necessary to provide new garments including measuring, tailoring/alterations, screen printing, embroidering and returns/exchanges are provided.
The Fire and Medical Department and Purchasing recommend authorizing a one-year renewal with Matlick Enterprises, Inc., dba United Fire Equipment Company, at $307,000, based on estimated requirements.
*4-c
Page 3 City of Mesa Printed on 6/29/2017
July 3, 2017City Council Meeting Agenda - Final

  • 17-0737 One-Year Term Contract for Recycling Services for Cathode Ray Tube (CRT) Devices for the Environmental Management and Sustainability Department (Citywide)
This contract will provide recycling services for large quantities of CRT devices, including computer monitors and televisions collected during the City’s Household Hazardous Waste events.
The evaluation committee recommends awarding the contract to the most advantageous and lowest-priced proposal from Electronic Responsible Recyclers, dba ER2 (a Mesa business), at $55,000 annually, based on estimated requirements.
*4-d
  • 17-0733 One-Year Renewal Contract for Juniper Network Technical Support Services for the Information Technology Department - Communications and Infrastructure (Citywide)
This contract provides technical support services with an extended warranty to assist City staff in the maintenance and engineering of the microwave core network consisting of Juniper routers and switches.  This equipment is used to transport City network data including fire station alerting, telephone, utilities, and other digital communications over the City’s private microwave radio network.  
Information Technology - Communications and Infrastructure and Purchasing recommend authorizing the renewal with Enterprise Networks Solutions (a Mesa business), at $41,560.35 annually, based on estimated requirements.
*4-e
  • 17-0735 Three-Month Contract Extension and Dollar-Limit Increase for Landscape Maintenance Services for Parkway Medians and Right-of-Way, Sections III (Districts 1, 2 and 5) and IV (Districts 2 and 5) for the Transportation Department
Transportation has opted to rebid this contract and is requesting a contract extension and dollar-limit increase to allow time for the new solicitation.
The Transportation Department and Purchasing recommend authorizing the contract extension and dollar-limit increase with Reyes & Sons Landscaping, LLC, increasing the Section III contract amount from $230,742.68 to $287,742.68, and Section IV from $137,639.25 to $172,049.25; for the total annual contract amount of $459,791.93.
*4-f
Page 4 City of Mesa Printed on 6/29/2017
July 3, 2017City Council Meeting Agenda - Final
  • 17-0736 One-Year Term Contract for Sludge Grinder Repairs and Replacements for the Water Resources, and Parks, Recreation and Community Facilities Departments (PRCF) (Sole Source) (Citywide)
This contract will provide sludge grinder cutter cartridges for rotational repairs to the grinders located at the Greenfield and Southeast Water Reclamation Plants.  PRCF will use the contract for replacement parts, refurbishment and potential replacement of their grinder at Red Mountain Lake.
The Water Resources and Parks, Recreation and Community Facilities Departments, and Purchasing recommend awarding the contract to the sole source vendor, JWC Environmental, LLC, at $160,000, based on estimated requirements.
*4-g

  • - One-Year Term Contract for Replacement and Stock Filter Membrane Panels for the Water Resources Department (Sole Source) (Citywide)
This contract will provide replacement and stock, filter panels, miscellaneous filter parts and hardware for the Greenfield Water Reclamation Plant Tertiary Disc Filters including spare filter elements and hardware.
The Water Resources Department and Purchasing recommend awarding the contract to the sole source vendor, Kruger, Inc., at $85,000, based on estimated requirements.  This project is funded by the Greenfield Water Reclamation Plant Partners - Mesa 41.8%, Gilbert 39.8% and Queen Creek 18.4%.
*4-h

5 Take action on the following resolutions:
  • 17-0701 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Phoenix-Mesa Gateway Airport Authority.  The Intergovernmental Agreement will provide reimbursement for three years of maintenance and repair services for certain airport firefighting vehicles and equipment by the Mesa Fire and Medical Department. (District 6) *5-a 17-0708 Authorizing and supporting the submittal of a grant application by AZMen to the Ak-Chin Indian Community in the amount of $100,000 for their PROJECT 25 anti-sex and -human trafficking program, and authorizing the City Manager to accept and administer subsequent awarded funds as a pass-through grant. *5-b
Page 5 City of Mesa Printed on 6/29/2017
July 3, 2017City Council Meeting Agenda - Final

  • 17-0717 Approving and authorizing the sale of approximately 21,750 square feet of City-owned property located at 425 South Bellview, and authorizing the City Manager to execute the necessary documents. (District 4)
This property was purchased in the 1950’s for the use of an above ground water storage tank.  The storage tank was demolished in 1998 and the property is no longer needed.
*5-c

6 Discuss, receive public comment, and take action on the following ordinances:
  •  17-0658 Z17-020 (District 1)  The 2400 to 2800 blocks of East Thomas Road (north side).  Located north of Thomas Road and west of Lindsay Road alignment (13.3 ± acres).  Rezone from Maricopa County RU-43 to City of Mesa RS-43.  This request will establish City zoning on recently annexed property.  City of Mesa, applicant; City of Mesa, owner. 
Staff Recommendation:  Approval with conditions P&Z Board Recommendation:  Approval with conditions (Vote: 7-0)
*6-a

  • 17-0656 Z16-023 (District 5)  The 2400 to 2600 blocks of North Greenfield Road (west side).  Located south of McDowell Road on the west side of Greenfield Road (69.34± acres).  Rezone from PEP-PAD (formerly DMP) and PS-PAD to PEP-PAD (63.59± acres) and PS-PAD (5.75± acres) (removing conditions of approval) and modifying the development master plan (project narrative) for zoning case Z08-022.  This request will allow development of a business park.  William Jabjiniak, City of Mesa, applicant; City of Mesa, owner.
Staff Recommendation:  Approval with conditions P&Z Board Recommendation:  Approval with conditions (Vote: 7-0)
*6-b

  • 17-0657 Z17-017 (District 5)  The 1100 block of North Ellsworth Road (west side).  Located on the west side of Ellsworth Road, south of Brown Road (4.84 ± acres).  Rezone from RS-43 to LC-BIZ and Site Plan Review.  This request will allow for a self-storage facility.  Adam Baugh, Withey Morris, PLC, applicant; Magic Gifts, LLC, owner.
Staff Recommendation:  Approval with conditions P&Z Board Recommendation:  Approval with conditions (Vote: 7-0)
*6-c
Page 6 City of Mesa Printed on 6/29/2017
July 3, 2017City Council Meeting Agenda - Final

  • 17-0663 Z17-014 (District 5)  The 8700 to 9000 blocks of East Main Street (south side).  Located south of Main Street and west of Ellsworth Road (36.58± acres).  Rezone from Maricopa County C-3 and RU-43 to City of Mesa GC and RS-43. This request will establish City zoning on recently annexed property.  City of Mesa, applicant; Rodger Overson, owner.
Staff Recommendation:  Approval with conditions P&Z Board Recommendation:  Approval with conditions (Vote: 7-0)
*6-d

17-0053 Z16-059 (District 6)  The 4200 block of South Power Road (east side).  Located north of Warner Road on the east side of Power Road (2.3 ± acres).  Rezoning from LC-AF-PAD to LC-AF-PAD; and Site Plan Modification.  This request provides modifications to development standards for the redevelopment of an existing commercial center.  Trudy Licano, applicant; Powergate Investments LLC & GBSP LLC, owner. 
Staff Recommendation:  Approval with conditions P&Z Board Recommendation:  Approval with conditions (Vote: 6-0)
*6-e

  • 17-0373 Amending the Mesa City Code, Section 9-6-3 regarding intersection sight requirements to remove Figure 20 to be consistent with current City standards; and sections 9-6-4 and 9-8-3 regarding the installation of street name signs within a subdivision by the subdivider/developer. (Citywide)
*6-f


Items not on the Consent Agenda
7 Conduct a public hearing on the following annexation cases:
  • 17-0709 Public hearing for the release of the petition for signature for the following annexation case A17-001, in the 3400 block of North Hawes Road (west side).  Located south of Thomas Road and west of Hawes Road (13.67 +/- ac).  Initiated by the applicant, Paul Dugas of McDowell Citrus 100, LLC. (District 5) 7-a 17-0710 Public hearing for the release of the petition for signatures for the following annexation case A17-002, located along the 9200 through 10800 blocks of East Elliot Road.  The property includes the current and future Elliot Road right-of-way between Ellsworth Road and Signal Butte Road (30.2± acres).  Initiated by the City of Mesa. (District 6) 7-b
  • 8 Items from citizens present.  (Maximum of three speakers for three minutes per speaker).
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